Frequently Asked Questions

Find answers to common questions regarding COVID-19 and OSU's response. Questions and answers are updated frequently, so check back often for more information.

This fall, the Memorial Union, the Valley Library and other locations plan to provide regularly cleaned spaces for studying with distanced seating, printers and Wi-Fi. The Valley Library is available by reservation only. Visit the student resources dashboard for more detailed information on computer, printing and study resources.

OSU-Cascades students can learn about on-campus study areas at its website.

Last updated: September 3, 2020

For the 2020-21 academic year, student-requested room changes are restricted to the same building only, unless students have an exception approved by UHDS staff. To learn more about the Corvallis campus room change process, visit our room change page.

To learn about policies for OSU-Cascades, visit its website.

Last updated: September 30, 2020

U.S. Centers for Disease Control and Prevention guidelines call for increased circulation of air as much as possible. In addition, restricted airflow can lead to higher moisture content, contributing to mold growth and equipment failure.

Last updated: June 18, 2020

OFLA was expanded under BLI 7-2020.  This order temporarily extended the definition of “sick child” leave under the Oregon Family Leave Act (OFLA) to cover certain global pandemic mitigation measures. The Order adds OFLA coverage for Oregonians caring for children whose school or place of care is closed in response to the statewide public health emergency declared in an effort to limit the spread of COVID-19. As with all other “sick child” leaves under OFLA, the leave may be taken as a continuous block or intermittently. The temporary measure is currently effective March 18, 2020 and will remain in effect until the public health emergency has ceased.

Last updated: September 21, 2020

For faculty seeking to use a physical space on the Corvallis campus to deliver instruction, please reach out to your Department Scheduler.

For assistance in securing a physical space at OSU-Cascades, please contact Konnie Handschuch, schedule specialist.

Last updated: September 11, 2020

Faculty, staff and students should feel empowered to request that others comply with public health measures, state law and university policy, including the use of face coverings. If you are comfortable doing so, you may ask someone who isn’t wearing a face covering to do so or request that they leave the area where face coverings are required. Please do not ask the individual why they are not wearing a face covering.

If an individual becomes disruptive when asked to wear a face covering, it is appropriate to ask them to leave. If the situation escalates, notify your supervisor.  As always, if you become concerned for your safety, please call the OSU Department of Public Safety at 541-737-3010.

If you are not comfortable approaching the individual directly, notify your supervisor or a supervisor of the area. If you are asked how the person can pursue an exception to the policy, refer them to Equal Opportunity & Access at 541-737-3556.

 

Last updated: September 8, 2020

The July 24, 2020 federal guidance, states that students studying from inside the U.S. for the fall 2020 school term will be able to continue studying from within the United States and maintain their visa status if a university changes its mode of instruction to fully online due to the COVID-19 pandemic. Students are required to continue meeting their full-time enrollment requirements or have an approved alternate enrollment, reduced course load including vacation term approvals, and have no other violations of status.

OSU is currently planning for a return to campus for combined on-site and remote learning options to maintain appropriate physical distancing requirements.

Because there may be changes in how some courses are offered between now and the start of fall term, please continue to monitor OSU’s COVID-19 Safety & Success website for updates and check with academic advisors in your program or course instructors directly with questions. While Ecampus classes may be allowed for immigration purposes, they may not be allowed by certain sponsors, and OSU’s Ecampus schedule of courses is limited both in variety and in class-size capacity. Therefore, unless you are already registered in Ecampus classes, it may be challenging to find a full-time course load with all Ecampus courses.

Last updated: September 3, 2020

The university adopted its physical distancing policy in June 2020, and it remains in effect until the OSU president lifts it. To learn more, visit the policy webpage.

Note that the policy defines the differences between gatherings and social get-togethers and requires that student social get-togethers be limited to 10 people, indoors or outdoors, anywhere in the state of Oregon.  Gatherings for a common purpose (such as civic, faith-based or charitable purposes)  continue to be governed by the Governor or Oregon Health Authority state-level guidance or order.

For more information on what kind of events fall into which categories, please review this supplemental policy guidance (PDF)

Last updated: September 3, 2020

Sept. 23-Nov. 25: Fall Term

The university is currently planning for the main floor of the Valley Library building to be open from 10 a.m.-5 p.m., Monday-Friday; hours of operation may be extended after the first three to four weeks of the term.

Nov. 26-Jan. 3, 2021: Thanksgiving Break through Winter Break

The Valley Library will be closed.

ACCESS TO LIBRARY SPACES/FLOORS

We are planning to adopt a phased approach to opening spaces and floors to Valley Library users; our spaces are planned to be available for access by reservation only. More details about making reservations are forthcoming. The plan is that when the building reopens in September only the main or second floor will be accessible. Library personnel will assess the usage of space to determine when additional floors (levels 3-6) can prudently be reopened, depending on health guidance. 

 SERVICE HIGHLIGHTS

  • Digital services including Ask a Librarian, research consultations, instruction support, and more will continue throughout fall term.
  • Interlibrary loan services are anticipated to remain available, and we will continue to offer Scan and Deliver services, and to mail physical items to users. Summit services may resume at a later date.
  • We plan to process purchase requests for course materials and other resources. 
  • Staff of the Library’s Special Collections and Archives Research Center are available to consult via virtual reference by appointment only (Monday-Friday, 9am-4pm).  We anticipate that staff will be available for in-person reference by appointment only for fall term.  For more details, please visit the SCARC website.

GUIN LIBRARY (HMSC) AND OSU-CASCADES LIBRARY

Access to the Guin Library building at the Hatfield Marine Science Center in Newport and to the OSU-Cascades Library in Bend are dependent on the operation levels at their respective sites. For more information about the Guin Library, contact  [email protected]. For information about the OSU-Cascades Library, contact [email protected].


Last updated: September 3, 2020

OSU policy requires the use of face coverings for community members and visitors when in enclosed common areas, enclosed areas when interacting with others or outdoor areas where physical distancing isn’t easily maintained.

Exceptions to this university policy include:

a. Use goes against documented industry best practices for a specific position, or by law or regulation, including the use of standard personal protective equipment (“PPE”) per Occupational Safety and Health Administration standards;

b. When working alone in an enclosed workspace; 

c. When exercising and working outdoors as long as a distance of at least six (6) feet is maintained at all times;

d. When engaging in an activity that makes wearing a face covering not feasible, such as swimming, eating or drinking;

e. When an individual is under the age of five;

f. In situations where face coverings for minors are advised against and not required for participation in youth activities, as per OHA Guidance for School Aged Summertime Day Camps (PDF) or Specific Guidance for Child Care Sector (PDF); or,

g. Where space can be designed to provide for adequate barriers.

Exception requests based on accommodation for a disability may be directed to the Office of Equal Opportunity and Access for employees, and Disability Access Services for students. 

Violation of university policy can lead to disciplinary action. 

Last updated: September 3, 2020

Ecampus online courses are typically pre-recorded and accessible at time any of the day. While Ecampus classes may be allowed for immigration purposes the Ecampus schedule of courses is limited both in variety and in class-size capacity. Therefore, unless you are already enrolled in Ecampus classes, it may be challenging to find a full-time course load of all Ecampus courses.

Last updated: May 14, 2020

You may be able to register for and take remotely delivered courses or Ecampus online courses from outside of the U.S. However, some courses may be delivered in person in later summer sessions and fall 2020. In addition, as we resume to on-site learning, some courses may not have a remote delivery option. It is highly recommended that you please continue to monitor OSU’s resumption planning website for updates and check with course instructors and academic advisors directly with questions. Please also consider that the OSU Ecampus schedule of courses is limited both in variety and in class-size capacity. In addition, access to Ecampus online courses or remote delivery of courses may vary depending on global time differences, U.S. export control laws, local laws and restrictions in the student’s home country, access to reliable internet and a reliable computer. Instructors will deliver courses remotely at their scheduled Pacific Time (PT). Be sure that you will have access to Canvas, Zoom, VPN and other software supported by OSU.

Last updated: May 14, 2020

Restrictions on entering the U.S. for international travelers due to COVID-19 can be found on the CDC website and include:

  • No entry to any foreign nationals who have been in mainland China, Iran, Brazil and other specified European countries within the previous 14 days prior to their arrival to the U.S.
  • The specified European countries are: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland. As of March 16, 2020, the following countries are also included: United Kingdom, excluding overseas territories outside of Europe, and the Republic of Ireland.
  • This prohibition does not apply to U.S. citizens and permanent residents and other individuals who are identified in the presidential proclamation.  

The length of the travel restrictions is currently unknown. For all international travel, be aware that countries are implementing both international and internal movement restrictions, enforcing curfews, and commercial air travel options are very limited in certain places. The best resources for inquiries about flight availability are the individual air carriers serving each specific country.

If you decide to travel, be prepared, understand the risks, and be advised that you might not be able to return to the U.S. for an unknown period of time, your trip could be disrupted, or you may be quarantined upon your return. OSU is continually monitoring the travel restrictions; please contact the Office of International Services for the most up-to-date information.

Last updated: June 11, 2020

U.S. and international travel restrictions remain largely in place and may change without notice. We encourage travelers to monitor the Centers for Disease Control and Prevention travel restrictions and the U.S. Department of State warning levels for COVID-19 risk when making decisions about travel.

There is ongoing transmission of novel coronavirus within the United States and in countries throughout the world. As a precaution, because you may have been exposed during your travels (domestic or international) please follow the CDC After You Travel guidance to keep your destination community safe. If you get sick with fever, cough, or other symptoms of COVID-19, call Student Health Services (SHS) or a local medical clinic for further guidance before you visit the clinic.

Last updated: August 10, 2020

Additional information can be found at the Office of International Services website. If you have additional questions, which have not been addressed through the FAQ’s, please contact the Office of International Services for assistance.

Last updated: August 28, 2020

The July 24, 2020, federal guidance states that students studying from inside the U.S. for the fall 2020 school term will be able to continue studying from within the U.S. if a university changes its mode of instruction to fully online due to the COVID-19 pandemic. Students are required to continue meeting their full-time enrollment requirements or have an approved alternate enrollment, reduced course load or vacation term approval, and have no other violations of status.

Last updated: July 31, 2020

Remote teaching delivery is when a faculty member facilitates the delivery of their in-person course instruction from a different location by using tools such as Canvas and Zoom. There are online and telephone resources readily available to help students navigate all aspect of online delivery, including Zoom, on the Keep Learning website. Remote teaching delivery is not the same as offering a course online through Ecampus. The remote facilitation may occur at regularly scheduled Pacific Time (PT) just as if the class was being taught in a regular classroom.

Last updated: May 14, 2020

On March 13, 2020, the U.S. federal government announced that U.S. institutions can temporarily allow remote delivery of course material, Ecampus online courses or a combination of both course delivery options for international students due to the COVID-19 pandemic. Given the extraordinary nature of the COVID-19 emergency, the U.S. government will temporarily suspend the online class restrictions for international students during this emergency.

On July 24, 2020, the Immigration and Customs Enforcement (ICE) provided both a broadcast message and answers to clarifying questions for the fall 2020 term based on the Student and Exchange Visitor Program’s (SEVP) March spring guidance broadcast. Below is our understanding of this guidance. If you are a sponsored student, please also follow the guidance of your sponsor regarding online course registration.

Last updated: July 31, 2020

Students who travel home from campus on a weekend and come back should be mindful of all health guidelines put out by the Oregon Health Authority and Centers for Disease Control and Prevention, including staying away from others as much as possible and closely monitoring their health for 14 days. If COVID-19 symptoms emerge, contact Student Health Services.

While traveling:

  • Wash hands often.
    • Wash with soap and water for at least 20 seconds, especially after being in a public place, after touching surfaces frequently touched by others, after blowing their nose, coughing, or sneezing, and before touching their face or eating.
    • If soap and water are not available, bring and use hand sanitizer that contains at least 60% alcohol. Cover all surfaces of hands and rub hands together until they feel dry.
  • Avoid touching eyes, nose, or mouth.
  • Avoid close contact with others.
    • Keep 6 feet of physical distance from others.
  • Wear a cloth face covering in public.
  • Cover coughs and sneezes.
  • Pick up food at drive-throughs, curbside restaurant service or stores.

 

Last updated: July 30, 2020

When you look at the Schedule of Classes, you can search for the courses you need. After you click on a section, the “Meeting Info” will either list the room location for the section or the fact that it is being offered via Remote Learning or Blended Learning. This will display only for those remote learning courses associated with a physical campus.

Last updated: August 11, 2020

The Office of the Registrar does not accept digital/electronic signatures. We are temporarily loosening our requirement for wet ink signatures. In lieu of wet ink signatures, current students can submit forms from their OSU email account to [email protected]. Forms requiring an advisor’s signature should be sent from the student’s OSU email account to the advisor’s OSU email account. Approved forms can be sent from the advisor’s OSU email account to the Office of the Registrar. The Office of the Registrar will work to obtain additional required signatures as needed.

For Change of Grading Basis forms, please see instructions here.

Last updated: April 28, 2020

Due to the unprecedented circumstances related to the COVID-19 pandemic, OSU has made available greater exceptions to the First-Year Experience Live-On Requirement for first-year students for fall term 2020, including for students choosing to live with family at their address of origin.

Please see the Office of Student Life website for updates to the First Year Experience live-on requirement.

To learn about policies for OSU-Cascades, visit its website

Last updated: August 21, 2020

No. Sections offered remotely will have remote exams. Please contact the department or instructor for details.

Last updated: August 25, 2020

Until further notice, all non-essential domestic and international OSU-sponsored travel remains suspended. The process for requesting exceptions is addressed in a separate question.

For domestic travel, Oregon Gov. Kate Brown indicates that it is essential for the health, safety and welfare of the state of Oregon during the ongoing state of emergency that individuals continue to stay at or near their home or place of residence when possible. Please check the Oregon Health Authority and Office of the Governor for the most current guidance and restrictions in Oregon. Here are considerations for domestic travelers from the Centers for Disease Control (CDC). We further encourage travelers to closely monitor the COVID-19 situation while away.

For international travel, OSU remains under a travel suspension, which applies regardless of the CDC Notice or State Department Advisory Level. When the OSU travel suspension is revised or lifted, considerations will be made according to the OSU International Travel Policy, the then-current CDC and State notices and advisories, as well as changing pandemic-related travel conditions. 

We are very much looking forward to resuming international travel as soon as conditions allow. Please contact the OSU Office of Global Opportunities (OSUGO) for the most current information on the status of study abroad programs and international travel destinations, or to petition for an exemption to the travel suspension.

Please also be aware that countries are implementing various international and internal movement restrictions and enforcing curfews, which could significantly limit your ability to travel freely during the pandemic.

Commercial air travel options can be very limited to and from certain locations. The best resources for inquiries about flight availability are individual air carriers serving each country or a private travel agency.

Please follow these standard precautions whether traveling domestically or internationally:

While Traveling

  • Travel with a full supply of any regular medications. Prescription medications should always be packaged in original containers.
  • Travel with all key documents, including health insurance, passport and official identification.
  • Keep cell phones charged and operational; check email daily; consider getting an extra battery or power bank.
  • If you develop symptoms, call your insurance provider, the local health care facility, hotline or national emergency number to seek medical advice. Follow the procedure for your location. When travelling to a medical facility, consider wearing a mask, using private transport and avoiding close contact with others as much as possible.
  • Continue to stay informed about your travel destinations by checking the U.S. State Department and U.S. Centers for Disease Control (CDC) websites; registering for the STEP Program or the Ministry of Foreign Affairs of your country of citizenship; monitoring local news; and consulting with your international insurance provider.
  • Follow the directives of local authorities at both the national and municipal level.
  • Be prepared to remain in one location for up to 14 days.
  • Communicate with OSU while traveling through the International Health, Safety, and Travel Coordinator (Samuel Gras)

Travel Health Precautions

  • Wash hands thoroughly and often for 20 seconds or more with soap, or use hand sanitizer that is at least 60% alcohol.
  • Practice Social Distancing: avoid enclosed crowded places, keep six-ten feet (2-3 meters) away from others or wear a mask.
  • Disinfect frequently touched surfaces like phone, keyboard, doorknobs, desks, tablets.
  • Cover if cough and sneeze into elbow or tissue; throw tissue away.
  • Get adequate sleep, eat well-balanced meals, stay hydrated with water and electrolytes, use high-quality vitamins to support a healthy immune system.
  • Avoid touching mouth, eyes, and nose until after washing hands with soap and water.

U.S. Inbound international Travel

Updated August 26, 2020

Until further notice, all non-essential domestic and international OSU-travel remains suspended.

Current locations with restrictions on entering the U.S. from international travel can be found in the White House Proclamation and at the Centers for Disease Control (CDC).

For information about travel restrictions between Canada, Mexico and the USA, please reference the Department of Homeland Security Fact Sheet.

Centers for Disease Control (CDC) guidance for those returning to the U.S. from abroad can be found atCDC After Travel Precautions.

  •  Those arriving to Oregon from all locations should:
    • Monitor their health and practice social distancing.
    • If they get sick with a fever (100.4°F/38°C or higher), cough, or have trouble breathing:
      • Seek medical advice from insurance, personal doctor, or student health. Call ahead before going to a doctor’s office or emergency room.
      • Tell health professional about recent travel and symptoms.
      • Avoid close contact with others.
      • Do not travel while sick.
Last updated: August 26, 2020

There is currently no vaccine to prevent COVID-19. The virus is thought to spread mainly from person to person, and best way to reduce your risk is to avoid being exposed to the virus. Steps you can take to reduce your risk of exposure include:

  • Covering your mouth and nose with a mask when around others.
  • Monitoring your daily health for symptoms, such as your temperature.  
  • Washing your hands often with soap and water for at least 20 seconds.
  • Avoiding touching your face, nose, or mouth with unwashed hands.
  • Avoiding close contact with people who are sick.
  • Cleaning and disinfecting surfaces that you frequently touch.
  • Covering your coughs and sneezes with a tissue. Throw the tissue afterward and wash your hands.
  • Staying home when sick.

Visit the COVID-19 Prevention and Treatment page to learn more about protecting yourself from respiratory illnesses, like COVID-19.

 

Last updated: March 15, 2020

The Office of the Registrar launched an online Change of Grading Basis form for students to change their grading basis (from A-F to S/U or S/U to A-F). For more information on this change and the process, please see this page.

Last updated: April 2, 2020

OSU is not adjusting its tuition rates, but is currently working with student leaders to evaluate possible adjustment to incidental student fees. Keep in mind that remote courses and Ecampus courses are not the same, including the per-credit cost.

  • Remote instruction features synchronous classes held at the same time as would occur in person. Faculty provide instruction and labs with remote conferencing.
  • Online learning via Ecampus is asynchronous. Students can engage Ecampus learning at any time, day or night. Ecampus does not feature faculty providing instruction with remote conferencing tools.

Corvallis campus students may take courses specifically offered through Ecampus at Ecampus rates without switching their campus. Additionally, in-state tuition is subsidized via taxes paid by Oregon residents via the legislature. Thus, out-of-state students are not eligible for this subsidy.

Last updated: August 17, 2020

If your daughter has signed up for START (new student orientation) and completed the pre-advising activities, she will be contacted by her advisor to regarding her schedule and to register.  If she hasn’t heard from her advisor, she should email us using this form to troubleshoot.  If she has not completed the pre-advising, we are waiting for her to do this. 

Plenty of students are still going through advising and registration.  That will continue into September.

Last updated: August 17, 2020

Courses will not move from Corvallis campus to Ecampus, but the method of delivery may change (to remote).  Corvallis campus students may enroll in Ecampus courses, however, without changing their campus.  This would impact their overall cost because of the difference in per-credit costs.  However, if a student changes their campus to Ecampus (all courses taught via Ecampus), they will lose any scholarships awarded to them as new incoming Corvallis or Cascades campus students.  This would result in paying more in the long term for many students. Keep in mind remote learning and Ecampus are not the same.

  • Remote instruction features synchronous classes held at the same time as would occur in person. Faculty provide instruction and labs with remote conferencing.
  • Online learning via Ecampus is asynchronous. Students can engage Ecampus learning at any time, day or night. Ecampus does not feature   faculty providing instruction with remote conferencing tools.
Last updated: August 17, 2020

We expect less than 10% of our new incoming students will defer based on current rates of deferral requests.  Most students are indicating that they intend to get started and not lose time progressing toward their degree.

Last updated: August 17, 2020

All scholarships and financial aid are applied to the student’s OSU billing account at the beginning of each term and will first cover all the charges on their billing account. If the amount of their aid exceeds the amount of their bill, they will receive the excess via a refund check, which they can then use for other education-related expenses (books, rent, transportation, etc.). We encourage students to set up direct deposit if they believe they will receive a refund as it is much easier and faster than a mailed check. See Information on setting up direct deposit.

Last updated: August 17, 2020

Yes, both new and current students may change their campus, but the instructions are different:

Instructions for current students

Form for new, incoming students

Last updated: August 17, 2020

The details of your specific situation are going to impact the answer to this question.  Please contact the Office of Financial Aid at 541-737-2241.

Last updated: August 17, 2020

Students may enroll in Ecampus courses regardless of the campus where they are officially enrolled.  However, students that change their campus to Ecampus are not allowed to receive institutional scholarships awarded to them as Corvallis- or Cascades-based students.  So, while you might choose to enroll via Ecampus to save some money this term, it would not benefit you long term if you wish to enroll on campus when it opens fully because you will have forfeited your campus-based scholarship.

Last updated: August 17, 2020

It is always a good idea to communicate your intentions to the institution you will be attending.

Last updated: August 17, 2020

As long as the student does not change their primary OSU program to Ecampus, they can enroll in Ecampus courses and remain eligible for OSU centrally awarded scholarships such as the Evergreen Scholarship.

Last updated: August 17, 2020

The program is open to all undergraduate students pursuing their bachelor's degree. International students may also be in the DPP program with Linn-Benton Community College and/or Portland Community College but are required to work with their international advisors. Post-baccalaureate students may also participate in the program but must first be admitted to OSU.

Last updated: August 17, 2020

Yes, students may enroll via Ecampus then switch their “campus” to Corvallis or OSU-Cascades in the future.  However, students who change their campus to Ecampus are not allowed to receive institutional scholarships awarded to them as new incoming Corvallis- or Cascades-based students.  So, while you might choose to enroll via Ecampus to save some money this term, it would not benefit you long term if you wish to enroll on campus when it opens fully because you will have forfeited your campus-based scholarship.

Last updated: August 17, 2020

OSU’s cost of attendance is the same for students who live on campus and off campus.  This choice will not impact incoming admissions scholarships.

OSU-Cascades in Bend awards a scholarship specifically for residence hall costs. This would be the only scholarship impacted by choosing to live off campus.

Last updated: August 17, 2020

There is still a lot that is unknown about COVID-19 and how it spreads, according to the Centers for Disease Control and Prevention. Coronaviruses are thought to be spread most often by respiratory droplets. Although the virus can survive for a short period on some surfaces, it is unlikely to be spread from domestic or international mail, products or packaging. However, it may be possible that people can get COVID-19 by touching a surface or object that has the virus on it and then touching their own mouth, nose, or possibly their eyes, but this is not thought to be the main way the virus spreads.

Learn more about safe handling of deliveries and mail.

 

Last updated: August 18, 2020

If your course is marked as remote learning, it will remain that way and be remote for all of fall term. If you are registered for courses that are listed as on campus (have a building/room location), those may change to remote learning, depending on public health needs.

Last updated: July 24, 2020

Academic departments/colleges and the Office of the Registrar worked to determine reduced capacities with physical distancing (COVID) for university classrooms to accommodate appropriate physical distancing for in person instruction. Those new capacities can be found via this Box Document, which may be updated as new information becomes available.

Last updated: July 24, 2020

Yes, each college is working on a plan to address their needs and they are all slightly different. Faculty with questions about this should talk with their school head.

Last updated: August 11, 2020

Talk with your school head about your teaching assignment for fall term.

Last updated: August 11, 2020

Not necessarily. The decision to offer a course remotely versus in person was based on pedagogy and the instructor’s need to successfully teach the course outcomes. Some classes that are taught remotely will have a lab that is also remote but some will have a lab that meets on campus. These decisions were made carefully for each course.

Last updated: August 11, 2020

Most sections are being offered remotely in the fall and you are encouraged to register for those courses if you believe that is the best fit for you. There are also Ecampus courses that you can take. Some on-campus courses may offer remote capability based on instructor choice and the course content. However, some courses will only offer on-campus options.

Last updated: August 11, 2020

At this point in time, most fall term classes will be held remotely. For those courses that will occur on-campus, you will have smaller sections of courses in larger rooms, and there will be fewer people on campus at one time. You won’t be able to sit next to your friends in class; there will be mandatory spacing for public health safety. Specialized classes like labs, PAC courses, and other courses with significant engagement may have additional spacing requirements to ensure students are appropriately distanced from each other. OSU has a mandatory face covering policy, as does the State of Oregon.

Last updated: August 11, 2020

OSU is keepinging track of any leave that a grant-funded employee used because they could not work due to COVID-19 so that the costs on grants due to the COVID-19 crisis can be documented and communicated.  Employees who are not able to perform their duties remotely and have exhausted COVID-19 leave should use accrued sick leave and vacation (when applicable). For more details, see details on the HR COVID-19 Leave page.

If an employee is using accrued sick, vacation of other leave (other than COVID-19) because they cannot perform their duties due to COVID-19, they should indicate this when recording the leave (see instructions).

Last updated: April 8, 2020

Please send all unemployment claim notices to University Human Resources, Employee and Labor Relations. Electronic notices should be sent to: [email protected]; paper notices should be sent to: University Human Resources, Attn: Employee and Labor Relations, 1500 SW Jefferson Way, Corvallis, OR  97331.

Last updated: April 1, 2020

In most cases, the state of Oregon has not paid unemployment benefits to full-time students who work at OSU.  However, some student employees may qualify for Oregon unemployment insurance benefits.  Historically, students who have been registered for six or fewer credit hours per term may qualify for state unemployment insurance.  Students may always file a claim to see if they qualify for benefits as determined by the Oregon Employment Department.

If a student employee believes that they may have extenuating circumstances or qualify for an exception, we recommend that they contact the Oregon Employment Department.  Please note, the state of Oregon has relaxed some rules regarding such benefits due to COVID-19. The new rules allow for payment of benefits in new situations, such as if an employee is forced to quit work or is unable to currently search for work due to certain new qualifying COVID-19-related reasons.  The new rules are available here:  https://govstatus.egov.com/ORUnemployment_COVID19.

To file for unemployment benefits due to COVID-19, students should follow the instructions available at this link:  https://www.oregon.gov/employ/Pages/COVID-19.aspx.  If you file an unemployment insurance claim, the state will contact OSU to verify employment information. Your employment information may be an education record under the Family Educational Rights and Policy Act (“FERPA”).  Accordingly, OSU may require a FERPA-compliant signed consent to release your information to the Oregon Employment Department.  This applies to most student employment, including employment of graduate assistants.

Last updated: April 1, 2020

The COVID-19 leave is to be used in response to the effects caused by COVID-19. As such, student employees can use this leave to care for themselves or another individual, either due to illness or due to school closure or other circumstances related to COVID-19. This leave can also be used to supplement reduced work resulted due to COVID-19.

 

Last updated: April 1, 2020

Student employees, not able to work due to the COVID-19 response or their own personal or wellness circumstances, may utilize the following university employee benefits in the following order:

  •  COVID-19 leave
  • All accrued Oregon Sick Leave.
Last updated: April 1, 2020

The student employee would record the number of hours of COVID-19 leave in the timesheet for each job held. The amount of leave recorded would be based on the student employee’s schedule in each job. For example, if in Job #1 the student usually worked Tuesday and Thursday, 2 hours each day, the student could record no more than 2 hours each Tuesday and Thursday for that particular job. If the student employee worked Monday and Friday, 3 hours each, in Job #2, the student employee could record no more than 3 hours each Monday and Friday for that particular job.

Last updated: April 1, 2020

Regardless of the number of positions held, all student employees will receive a COVID-19 leave bank, which will be calculated based on the student’s average hours worked for all OSU jobs. This bank can be used on multiple student appointments. Student employees holding multiple positions will not receive  separate COVID-19 leave banks per different employment position worked or appointment held.

Last updated: April 1, 2020

Student employees will receive a bank of COVID-19 leave based on their average hours worked. To learn how to enter COVID-19 leave on your timesheet please visit MyTime. The number of hours available will be visible in the “Leave Balances” tab at the bottom of the student employee’s timesheet soon.

Last updated: April 1, 2020

Updated guidance from the U.S. Department of Labor regarding the Families First Coronavirus Response Act (FFCRA) that addresses the federal COVID-19 paid leave can be found on the federal Department of Labor site.

Additional information can be found on OSU’s COVID-19 leave webpage.

Last updated: July 21, 2020

The COVID-19 leave will be paid and charged to departments under the same process as current sick leave. Grants will be responsible for this unanticipated expense.

Last updated: March 24, 2020

80 hours of paid leave is federally mandated.  80 hours of leave is available to all OSU employees, regardless of the funding source that provides salary (e.g. state funding, grant funding, gift or alternative funding).  Individuals paid on grants will be entitled to the leave in the same way as other OSU employees, and their salary should continue to be charged to the grant and other indices per allowability guidelines regardless of usage of COVID leave or other leave. 

If an alternative funding mechanism materializes at a future date, we will assist in moving labor charges as appropriate, but no such funding mechanism is currently available.

Last updated: March 31, 2020

There may be situations where you find that a grant-funded student or staff member is not able to perform their duties, and you may have questions about continuing to charge their time to your grant. Under these conditions, the staff member should utilize the federally-mandated 80-hour COVID leave. Note that, following OSU leave policies, the leave will be applied proportionally to all indices associated with the labor distribution of the staff member, including grants, contracts, cooperative agreements, gift, or other funds.

If an employee has used up their COVID leave and all other leave balances but still cannot perform their duties, please contact your assigned Human Resources Strategic Partner or a member of the Employee and Labor Relations Team to discuss the details of the situation.

Last updated: March 31, 2020

Supervisors should follow their normal communication procedures with their staff. If it is common practice to let others on the team know that one of the team members is out of the office, then the supervisor should continue this practice. At no time should the supervisor be communicating personally identifiable or specific information related to an illness or medical condition of an employee. 

Last updated: March 17, 2020

While we recommend an employee seek guidance from health experts, we do not recommend requiring a doctor’s release.  In limited circumstances, the unit may request a doctor’s note should there be reason to believe the employee’s return would be hazardous to themselves or other employees. Prior to requesting a doctor’s note, please confer with your designated Human Resources Strategic Partner (HRSP).

Last updated: March 17, 2020

Yes. Consistent with existing university policy and collective bargaining agreements, an employee may utilize sick time to care for a family member.

Last updated: April 2, 2020

Please use EmpCenter code COVID-19 Leave to record your use.

Last updated: March 24, 2020

Under Oregon law, all student workers (with the exception of those holding Federal Work Study positions) accrue sick leave.  Student workers may utilize sick leave under the same guidelines and parameters as they normally would were the University conducting its normal operations.

Last updated: March 18, 2020

COVID-19 leave is not available to be cashed out.

Last updated: March 24, 2020

OSU faculty and graduate teaching assistants are being asked to review how to deliver all courses remotely using Canvas, our learning management system, as well as Zoom, OSU’s web-conference tool. These tools are already available to all students and can be accessed from the Keep Learning web page.

If you need help to access these tools, please contact the Service Desk at 541-737-8787 or visit the support website.

Last updated: March 18, 2020

Research facilities are only currently open and available as specified in formally approved individual research resumption plans. Researchers should consult with their principal investigators, department heads, deans or the vice president for research, as appropriate, to learn more. Research resumption guidance and the formal research resumption request form can be accessed at: Keep Researching.

Last updated: July 6, 2020

On the Corvallis campus, fall term face-to-face teaching will end on Nov. 25, 2020, and week 10 face-to-face classes and fall term final exams and activities will be delivered remotely. Students will not need to return to campus after the Thanksgiving break to complete the fall term. Reducing travel to and from campus during this time will provide an additional important measure of public health protection for students, faculty, staff and the Corvallis community.

Corvallis students should plan ahead for Thanksgiving and winter breaks, considering people at increased risk they may come into contact with when returning to home communities as well as the internet access and study spaces available to them in different locations. Whether remaining in Corvallis or returning to home communities, students will need internet access in this location to complete week 10 coursework and final exams. Winter term classes are scheduled to begin Jan. 4, 2021. 

To learn about the fall schedule and remote learning plans for OSU-Cascades, visit its website

Last updated: July 22, 2020

We will continue to work with our residents and monitor any changes to campus instruction as it pertains to on-campus housing. Although OSU is planning for a combination of both in-person instruction and remote instruction for fall 2020, OSU will continue to evaluate the public health situation.  If OSU is in a scenario in which instruction in fall 2020 is fully remote and the live-on requirement is no longer applicable, then we may pro-rate charges for students who decide to cancel their contracts. Given the extenuating circumstances surrounding the COVID-19 outbreak, for residents who elected to move out and not live with UHDS for spring term 2020, UHDS chose not to enforce many of its cancellation policies listed in the housing contract and UHDS Policy Guide.

To learn about policies for OSU-Cascades, visit its website

Last updated: July 20, 2020

If the person is a member of the OSU community (student, faculty, staff, volunteer, etc.), follow guidance in Oregon State's Communicable Disease Management Plan. Any university community member made aware of a positive COVID-19 test should notify the relevant point of contact listed in Section 2. This contact differs by campus or location and in student/non-student cases. If you have been in contact with the person, be alert for symptoms and follow instructions on self-isolation and quarantine.   

Last updated: July 22, 2020

Faculty, staff and students should feel empowered to request from their supervisors and professors that others comply with public health measures, including the use of face coverings. If you are comfortable doing so, you may ask someone who isn’t wearing a face covering if they are aware of the OSU face covering policy requirement.

Additionally, please let a supervisor or faculty member know if someone is not wearing a face covering, and they can inquire if the individual meets an exception to the policy (exceptions include medical conditions that prohibit the use of face coverings or the inability to remove a covering without assistance — see the face covering policy for the full list of exceptions). No one should be asked to share what exception they meet. It is prohibited for any individual to be restricted access or participation based on not wearing a face covering, if the individual states that they are aware of this policy, and they meet an exception.

If an individual becomes disruptive when asked to wear a face covering, it is appropriate to ask them to leave. If the situation escalates, it is appropriate to contact the Department of Public Safety for assistance.

Last updated: July 22, 2020

Families are more than welcome to visit their student on campus. Whether or not they can be in the residence halls after move-in is yet to be determined. Our guest policy within the UHDS Policy Guide is being reviewed and upon finalization, we will communicate updates.

To learn about visiting at OSU-Cascades, visit its website.

Last updated: July 20, 2020

Yes, but if the student is a first-year student they must also have an approved exemption to the First Year Experience Live-on Requirement on file as well. Please see the Office of Student Life website for updates to the First Year Experience live-on requirement.

To learn about policies for OSU-Cascades, visit its website

Last updated: July 20, 2020

Students who decide to cancel during the year can complete a cancellation request and will be subject to the cancellation policy in the UHDS contract.

To learn about policies for OSU-Cascades, visit its website.

Last updated: July 20, 2020

Students who choose to depart for Thanksgiving and not return until the start of winter term will have an opportunity sign up and inform UHDS. Once we receive that information from a student, we will remove access to the building and credit their week 10 and 11 room rate since they will not be on campus for those two weeks. The dining plan will not be credited as any unused amount will roll over to the following term. Students have the first three weeks of each term to change their dining plan if they would like to do so, and we encourage students to be mindful of that as they look at their fall term plan. 

To learn about policies for OSU-Cascades, visit its website

Last updated: July 20, 2020

We encourage all residents to responsibly practice best measures to manage their health and help prevent the spread of COVID-19, such as washing their hands frequently, wearing their cloth face covering when in public places, and practicing all other  health protocols shared by the Oregon Health Authority and the Benton County Health Department. Information about disease prevention is being shared widely and publicly around the Corvallis campus. For detailed information about UHDS safety protocols, visit uhds.oregonstate/edu/covid19.

For more information about OSU-Cascades, visit its website.

Last updated: July 20, 2020

We are developing a process that will allow families to schedule a time prior to our main move-in days to arrive, move items into a room and then lock the room and depart campus. We welcome students who live within driving distance of Corvallis or who will be in the area over the summer to take advantage of this option, which will provide more physical distancing on our main move-in days.

To learn about move-in for OSU-Cascades, visit its website

Last updated: July 20, 2020

Move-in is September 18-22 in Corvallis. For a list of building move-in dates  and more detailed information, please visit the University Housing and Dining Services move-in-guide .

To learn about move-in for OSU-Cascades, visit its website

Last updated: July 20, 2020

At this time, we are not planning to implement a mandatory student isolation upon arrival to campus but will communicate with students if university policy changes. 

To learn about policies for OSU-Cascades, visit its website

Last updated: July 20, 2020

The FFCRA temporarily expands FMLA. It creates a new type of protected leave (Expanded FMLA or EFMLA) that is part of and runs concurrently with the 12-week FMLA entitlement. Expanded FMLA is available only to individuals who have 1) worked for their employer for the past 30 days, 2) have active work obligations and 3) are unable to perform those work obligations due to the need to provide care for the individual’s child because the child’s school or place of care is closed or the child’s care provider is unavailable due to COVID-19 related reasons.  Employees who do not meet normal FMLA criteria (one year of service with a minimum of 1040 hours worked) will be eligible to apply for Expanded FMLA leave if they meet the 30-day requirement and other criteria.

Additional information can be found on these OSU webpages: COVID-19 Leave and University Human Resources – Quick Facts: Families First Coronavirus Response Act (EFMLA) & OFLA Expansion for COVID-19

Last updated: June 21, 2020

All OSU employees:

Employees who are not able to perform their duties remotely and cannot be reassigned to other work for the sponsored project and have exhausted COVID-19 Leave, accrued paid leave and any supplemental programs (as listed below), cannot continue to get paid for work that has not been rendered. This applies to all sources of salary funding (state, gift, grant, other funding). If you believe that you or an employee will be in this situation, please contact your Human Resources (HR) Strategic Partner.

OSU research employees:

OSU encourages principal investigators and research supervisors to identify meaningful work for research employees that brings value to the university’s mission and advances a research project and scholarship. During the university’s response to the COVID-19 pandemic and to the extent possible, PIs and supervisors should reassign graduate research assistants, research associates and faculty research assistants to undertake work that might fall outside of an originally intended work plan but still is in keeping with the intent of the project or grant and advances their research.

Last updated: July 21, 2020
  • Planning for fall recruitment and membership activities is underway, and OSU Greeks will be welcoming new students in fall 2020 and providing membership opportunities. Student leaders from the governing councils are currently outlining plans based closely on OSU’s guidance for fall term 2020, and all processes will have plans in hybrid models (both in- person and remote options) as well as fully virtual. More details will be announced as the fall term nears and be posted on the Center for Fraternity and Sorority Life website once they are finalized. Information will also be sent to anyone who is registered for a process.
  • Each housed fraternity and sorority is privately owned and operated and  CFSL is encouraging their compliance with Benton County Health Department guidance, Corvallis Fire Department guidelines, the governor’s executive orders and other requirements that may apply to them.  
  • The fraternity/sorority community collectively is prioritizing adherence to best public health practices in fall planning. Fraternities/sororities are recognized student organizations and will be required to comply with applicable expectations provided by OSU for student organizations. Accountability for following OSU policies will align with the process outlined in OSU’s Code of Student Conduct.  
  • Please visit the Center for Fraternity & Sorority Life website for specific communication that has been shared with fraternity/sorority leadership and review answers to frequently asked questions. To connect to a staff member, email [email protected] or call 541-737-5432 and leave a voicemail. Phone calls will be returned within two business days.
Last updated: July 10, 2020

The university is working actively to provide additional support to employees and students who have caregiving needs, especially related to child care. We know caregiving is a major challenge given the closure of many child care centers and other services, as well as plans underway for partial or remote K-12 school reopening in many of the communities where OSU operates.

The need to keep children home may require an OSU parent or guardian to stay home to provide care. As an employer, OSU seeks to support those who need to stay home to provide for their children by acknowledging that normal expectations around remote work will be relaxed during COVID-19. Remote work arrangements at this time will assume that in many cases some employees also will be balancing child care with work activities. During this time, we anticipate that OSU families will use a variety of strategies for their situation, including engaging other family members to watch children during the workday or trading off remote work and child care. In all cases, we trust OSU families to do their best under these unprecedented circumstances, and we urge supervisors and employees to use common sense and creativity in their work plans.

Finally, while the university encourages flexibility and creativity in supporting child care strategies, we cannot support introducing children into OSU work environments during COVID-19. Bringing children, even older teenagers, to work is not an acceptable child care strategy and counter to our low-density approach. During Covid-19, supervisors are not authorized to approve such arrangements.

The OSU Family Resource Center on the Corvallis campus is available for consultation regarding alternate child care arrangements.  The center can be reached at [email protected]. Additional information provided by the Oregon Department of Education Early Learning Division can be found at the Oregon Early Learning website.

In addition, OSU has an institutional membership to Care.com, where local in-home child care providers can be found. There is also an option to search for shared child care under the Care.com Nanny Share program for employees wishing to share child care costs with another family. For more information please visit to Care.com Memberships.

OSU’s new employee assistance program Beyond Benefits also can help

Please contact [email protected] should you have any additional questions.

Last updated: July 10, 2020

If an employee is sick, it is essential that supervisors express concern for the employee’s well-being and advise the employee to stay home. Supervisors should advise the employee immediately to contact by phone their primary care provider and seek an appointment, or if they are seriously ill, contact by phone an emergency medical care provider. They should always call before going into the clinic or an emergency clinic. If the employee does not have a primary care health care provider, they can contact Student Health Services or the local county health department in the community in which they reside.

Last updated: March 19, 2020

People with COVID-19 have had a wide range of symptoms reported – ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus. People with these symptoms may have COVID-19:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

This list does not include all possible symptoms.  If you are concerned about exposure to COVID-19, contact your health care provider. 

 

Last updated: July 24, 2020

If you develop a fever and symptoms of respiratory illness, such as cough or shortness of breath you should call ahead to a healthcare provider and discuss your symptoms before attending an office visit.

If you have had close contact with someone showing COVID-19 symptoms or who has recently tested positive for COVID-19, you should call ahead to a healthcare provider and mention your close contact.

Your healthcare provider will work with you to determine if you need to be tested for COVID-19.

Last updated: July 24, 2020

Yes, we continue to recommend that all OSU personnel postpone booking future OSU-sponsored travel until the non-essential travel suspension is lifted.

Last updated: July 8, 2020

Please talk to your resident director, and they can assist with an emergency room change process to move rooms. You can also contact the hall staff member on duty by calling on your hall’s duty phone. 

To learn about how this works at OSU-Cascades, visit its website

Last updated: July 20, 2020

Pending Applications: Continue monitoring the OSU COVID-19 updates as well as your mail and email for updates regarding the status of your application from USCIS. We do not recommend students travel internationally when their Post-Completion application is pending with USCIS. We always recommend students remain in the US until their application has been approved since the immigration service could request information from you during the process, and an EAD card is required when returning to US after program completion.

EAD card received, but no job offer: Fast-changing travel restrictions may make travel during this time challenging. If you must travel please speak with an international student adviser prior to departure. It is advisable to have proof of your employment search and financial documentation with you. Keep in mind that you are allowed only 90 days of unemployment while on OPT.

EAD card received with job offer: Please work directly with your employer if you have questions or concerns related to your employment and COVID-19

I am on OPT but my place of work is closed: Please contact OIS to schedule a phone appointment with an international student advisor.

Last updated: July 9, 2020

UHDS dining centers are following all guidance from state and local health authorities, including increased cleaning of all touchpoints. In addition, UHDS restaurants are now serving all meals in single-use take-out containers so that guests may take their food to go and eat in the location of their choice.

To learn more about OSU-Cascades, visit its website.

Last updated: July 20, 2020

The HR Service Center is continuing to work with hiring units to determine the best approach to completing new hire paperwork on an individual basis. This may mean scheduling an appointment with an HR consultant. You may need to anticipate the emergent need to set up the new employee to work remotely should resumption plans be paused at a future date.

HR has developed an online version of new employee orientation and is continuing to pause in-person orientation meetings.

HR recruitment consultants are available to assist with planning around new hires during COVID-19 and phased resumption plans, including consideration regarding the current hiring freeze. Please contact [email protected].

Last updated: July 21, 2020

These may be granted by the appropriate dean, vice provost or vice president. Exceptions should be rare, and requests should weigh the relative risks of travel against the potential serious disruption to research or university programs. Examples of essential travel may include:

  • Travel required to fulfill contractual agreements and that may not be canceled or postponed under the terms of those agreements;
  • Field work-related travel with seasonal or other particular constraints;
  • Travel—generally by automobile—between university locations that is essential to maintain business continuity or to carry out university research, teaching, engagement, operational or leadership activities. In these cases, we ask travelers to sanitize their vehicles, especially motor pool or other shared vehicles; manage occupancy to maximize social distancing; avoid overnight stays; and limit use of hotels or other public spaces when possible.
Last updated: July 10, 2020

A decision to allow an employee to work remotely during COVID-19 should be based upon whether the employee’s position allows them to perform necessary work remotely. This guidance applies to OSU’s entire workforce, including academic faculty, professional faculty, graduate assistants, classified employees and student workers.

If the supervisor and employee are unable to reach an understanding regarding work to be performed remotely, the employee may send an email to the Human Resources Strategic Partner or a member of the Employee and Labor Relations Team for further assistance in reviewing whether there are any other alternatives. 

Last updated: July 21, 2020

Teaching faculty and students can visit the Teaching and Learning with Zoom page or OSU’s Zoom help videos. Employees utilizing Zoom for general work purposes can see OSU's Zoom website for more help and information.

Last updated: July 22, 2020

Currently OSU plans to offer a combination of in-person, remote and online courses. Students and faculty should be prepared to participate in remote delivery of teaching for fall 2020.

For students, there are online and telephone resources readily available to help navigate all aspects of online learning, including Zoom, on the Keep Learning website.

Faculty should be ready to use Canvas, our learning management system, as well as Zoom, OSU’s web-conference tool. If you need assistance, please contact the Community Network Service Desk at 541-737-8787 or visit this support website. You can also check out the Keep Teaching website for more tools and resources.

Last updated: July 22, 2020

OSU’s interpretation of FERPA sees students in combined sections of the same course and the same learning modality (e.g. on-campus/remote; Ecampus) as being enrolled in the same course. If possible, we advise you to edit out student information.

Last updated: April 17, 2020

Yes, you may. If student interaction occurs during the recording, you must ensure that the recording can only be accessed by those students enrolled in the class.

Last updated: April 17, 2020

If you require assistance with remote or hybrid teaching technology, work with your local IT support team or contact the Service Desk (541-737-8787)

Last updated: July 6, 2020

Zoom Participant Controls shows students how to mute and unmute their audio, rename themselves and raise their hands in a Zoom session.

Last updated: June 30, 2020

While energy usage has been reduced for many buildings during the COVID-19 response, closed buildings continued to be heated to the American Society of Heating, Refrigerating and Air-Conditioning Engineers standards. Heating a building, even if it is minimally occupied, prevents mold growth and protects the building.

Last updated: June 18, 2020

OSU technicians are reducing the carbon footprint of buildings by reducing heating and cooling inputs. By allowing building temperatures to fluctuate more than usual with most employees working remotely, OSU has saved energy and money while reducing carbon emissions and wear and tear on heating and cooling systems. For more information on these reductions, visit the OSU Sustainability Office’s real time energy dashboard.

Last updated: June 18, 2020

Corvallis campus maintenance staff will follow the American Society of Heating, Refrigerating and Air-Conditioning Engineers and Centers for Disease Control and Prevention recommendations on the timing to change air filters. Changing air filters more often is not recommended by these agencies. Viruses, unlike dust and other particulate matter, do not cause a filter to clog or fill faster. Changing filters more frequently than recommended poses more risk to the people changing filters with no added benefit to the building and its occupants.

Last updated: June 18, 2020

Buildings on the Corvallis campus were designed for specific filters recommended by the American Society of Heating, Refrigerating and Air-Conditioning Engineers. The function of the space (office, lab, resident hall or classroom) determines the design of  the system. Using HEPA filters in systems not designed for this type of filtering can lead to restricted airflow.

Corvallis campus maintenance staff follow U.S. Centers for Disease Control and Prevention and the American Society of Heating, Refrigerating and Air-Conditioning Engineers recommendations on designing a building's HVAC system, ventilating outside air into buildings and changing air filters on a schedule.

Last updated: June 18, 2020

Corvallis campus maintenance staff will adjust air flow in buildings wherever possible to increase outdoor air ventilation and provide fresher air to buildings.

Last updated: June 18, 2020

OSU uses the heating, ventilation and air conditioning air filters recommended by the American Society of Heating, Refrigerating and Air-Conditioning Engineers for each type of facility – office, lab, residence hall, recreational or classroom space. 

Last updated: June 18, 2020

The U.S. Department of Veterans Affairs will continue GI Bill payments uninterrupted in the event of national emergencies, such as COVID-19. This includes allowing students to continue to receive the same monthly housing allowance or subsistence payments for on-campus courses that have been converted to remote teaching. 

Last updated: May 10, 2020

Generally speaking, yes. There are a number of points to consider before you use or distribute such a recording, including FERPA compliance and protecting confidential students. See this page for details.

If you have students participating in the lecture (e.g. via Zoom), their names cannot be displayed to other classes without students’ express written consent (or for spring 2020 only, electronically obtained via authentication). Alternatively, you may edit your recording to remove student information.

Last updated: April 17, 2020

You may contact Allyson Dean in the Office of the Registrar with FERPA questions.

Last updated: April 17, 2020

Research involving capturing audio/visual information requires review from the Human Research Protection Program.  Please consult with Allyson Dean in the Office of the Registrar to determine what FERPA requirements might apply to your research.

Last updated: April 17, 2020

Kaltura allows instructors to capture lectures and edit videos before posting. Please consult Academic Technology for assistance with Kaltura.

Last updated: April 17, 2020

All OSU employees:

Employees who are not able to perform their duties remotely and cannot be reassigned to other work for the sponsored project and have exhausted COVID-19 Leave, accrued paid leave and any supplemental programs (as listed below), cannot continue to get paid for work that has not been rendered. This applies to all sources of salary funding (state, gift, grant, other funding). If you believe that you or an employee will be in this situation, please contact your Human Resources (HR) Strategic Partner.

OSU research employees:

OSU encourages principal investigators and research supervisors to identify meaningful work for research employees that brings value to the university’s mission and advances a research project and scholarship. During the university’s response to the COVID-19 pandemic and to the extent possible, PIs and supervisors should reassign graduate research assistants, research associates and faculty research assistants to undertake work that might fall outside of an originally intended work plan but still is in keeping with the intent of the project or grant and advances their research. 

Leave Benefits for All OSU Employees:

As a reminder, all OSU employees who are not able to work due to the university’s COVID-19 response – or due to their own personal wellness or family circumstances – may use the following leave, if eligible.

  • Use first: OSU-provided 80 hours of paid COVID-19 leave. This paid leave is pro-rated to the FTE of an employee’s current appointment. This 80-hour benefit is consistent with recently required federal COVID-19 benefits and is not meant to be in addition to federally mandated time. 
  • Then use: Accrued personal sick leave, personal leave and accrued vacation that an employee may have available.
  • In addition: All employees have supplemental leave programs. Academic and professional faculty may request use of the Unearned Sick Leave Advance program. Classified employees and Graduate Assistants have use of donation programs contained within the respective collective bargaining agreements between their union and the university.
Last updated: April 12, 2020

OSU has determined that student employees do qualify for this expanded FMLA as long as that student employee was “an employee who has been employed for at least 30 calendar days by the employer with respect to whom leave is requested.”  The expanded FMLA takes effect on April 1.   

Last updated: April 10, 2020

Under the FFCRA, a “son or daughter” is your own child, which includes your biological, adopted, or foster child, your stepchild, a legal ward, or a child for whom you are responsible for their care and well-being—someone with day-to-day responsibilities to care for or financially support a child. For additional information about in loco parentis see the Department of Labor (PDF).

In light of Congressional direction to interpret definitions consistently, the Department Of Labor guidance clarifies that under the FFCRA a “son or daughter” is also an adult son or daughter (i.e., one who is 18 years of age or older), who (1) has a mental or physical disability, and (2) is incapable of self-care because of that disability.

Last updated: April 10, 2020

Generally, yes. In light of Congressional direction to interpret requirements among the acts consistently, Department of Labor guidance clarifies that the acts require employers to provide the same (or a nearly equivalent) job to an employee who returns to work following leave.

In most instances, you are entitled to be restored to the same or an equivalent position upon return from Expanded FMLA. However, you are not protected from employment actions that would have affected you regardless of whether you took leave.

Last updated: April 10, 2020

OSU is not allowing for intermittent use of Expanded FMLA leave.

Last updated: April 10, 2020

You may take paid COVID-19 leave or Expanded FMLA to care for your child only when you need to, and actually are, caring for your child if you are unable to work or telework as a result of providing care. Generally, you do not need to take such leave if a co-parent, co-guardian, or your usual child care provider is available to provide the care your child/children needs.

Last updated: April 10, 2020

If it has been at least 30 calendar days from your first day of assigned work and pay at OSU you meet this requirement.

Last updated: April 10, 2020

Employees will need to provide the following information via email to [email protected] after submitting their request in EmpCenter:

  • The dates leave is needed
  • The COVID-19 related reason for the leave
  • A statement why the employee is unable to work or telework due to childcare needs
  • The name(s) of the employee’s child or children requiring care
  • The child/children’s ages
  • The name of the school or daycare that closed and the notice of school or daycare closure that was posted on a website or provided through the mail.
  • A statement that no co-parent, co-guardian or your usual child care provider is available to provide the care your child/children require.
  • If the child or children are over age 14, the special reason they need care.
Last updated: April 10, 2020

Employees can apply for this leave through the normal FMLA process.

Last updated: April 10, 2020

EFMLA is available to all OSU employees who meet the eligibility criteria, including part-time and temporary employees and student employees, at a prorated amount.

Last updated: April 10, 2020

No. The only type of FMLA leave that is paid leave is Expanded FMLA leave under the Emergency Family and Medical Leave Expansion Act (EFMLA) when such leave exceeds two weeks. This includes only leave taken by an employee who is unable to fulfil the obligations of their work because the employee must care for their child whose school or place of care is closed, or child care provider is unavailable, due to COVID-19 related reasons.

Last updated: April 10, 2020

Yes, Expanded FMLA leave is partially paid according to specific rules under the EFMLA.

The first two weeks of Expanded FMLA leave are unpaid.  However, eligible employees may take paid sick leave, COVID-19 leave, any accrued vacation leave or personal leave to cover this two-week period.   

Following the first two weeks of Expanded FMLA leave, OSU requires that employees use all remaining accrued paid leave before qualifying for employer paid EFMLA leave.  Certain minimum leave balances can be maintained for classified and unclassified employees consistent with other protected leave reasons.  Employees taking leave are entitled to be paid for hours they were scheduled to work at 2/3 their regular rate or 2/3 the applicable minimum wage, whichever is higher, up to $200 per day and $10,000 in the aggregate (over a 10-week period).   Further information can be found at the Department of Labor’s website.

Last updated: April 10, 2020

The FFCRA’s paid leave provisions are effective on April 1, 2020, and apply to leave taken between April 1, 2020, and December 31, 2020.

Last updated: April 10, 2020

The expansion has not created a new 12-week bucket of FMLA leave. An employee is eligible for a total of 12 workweeks for standard FMLA, Expanded FMLA, or some combination of the two. FMLA leave is still defined at OSU as a total of 12 weeks in the prior 12-month period. OSU has designated the “rolling backward” method to determine the leave year. This means that OSU will look backward on the calendar for one year from the first day of your requested leave to determine if you are eligible under FMLA and how much leave you have available to use. You are entitled to use any balance (or number of hours) of the 12-workweek FMLA leave period that has not been used during the preceding 12 months, whether for standard FMLA  leave or Expanded FMLA leave.

Last updated: April 10, 2020

If you, a dependent or a close family member are ill, the university recommendation is to self-isolate and call your health care provider, Student Health Services or an emergency medical care provider. Please email your instructor as soon as you anticipate that illness will prevent you from attending to a requirement or meeting a deadline. The Office of the Dean of Students can also assist you if you are navigating a range of extenuating life circumstances, including but not limited to prolonged illness, hospitalization, financial concerns, etc. They can be reached via Zoom chat or audio Monday through Friday from 9 a.m. to 5 p.m. at beav.es/4qQ or by email at [email protected].

Last updated: April 9, 2020

If you’ve been asked to complete and submit work or paperwork that would generally be printed and completed by hand, consider taking a picture of the document and submitting that. If this is not possible in your situation, consult with the instructor or the person requesting the document and ask for ideas or alternatives. If you need help creating or editing a digital document or have run out of ideas, the Service Desk can help you.

Last updated: April 8, 2020

Look through your Canvas site for any resources or alternatives the instructor has made available. If you are unable to find any, communicate with your instructor and explain the situation. The instructor may be able to provide alternative options for completing the activity if they know the challenge you’re experiencing. If you are unable to resolve the situation with your instructor and would like additional support navigating next steps, contact the Office of Student Advocacy. If you do not have access to a computer or other equipment that you need to complete the activity, connect with the HSRC to fill out the single support form. If you do not have access to software or need technical support, contact the Service Desk

Last updated: April 8, 2020

OSU will reimburse employees for expenses attributable to conducting OSU business from their personal residence during the COVID-19 crisis as follows.  To qualify for reimbursement, expenses must be reasonable and incremental costs based on OSU-related business occurring in personal residences due to COVID-19.

Examples of expenses that qualify for reimbursement include:

  • A prepaid cell phone can be paid for with university funds to cover the period that employees are required to work from home in accordance with OSU COVID-19 guidance.  Supervisors should authorize the purchase of the appropriate number of minutes and data based on each individual employee’s anticipated workload and job requirements.
  • The cost of internet for employees who don’t otherwise have an internet connection can be paid for with university funds for the monthly periods that employees are required to work from home in accordance with OSU COVID-19 guidance.  However, prior to purchasing home internet services for their staff, supervisors should consider the feasibility of accessing a local hotspot or obtaining “free or discounted internet” that may be available from various internet service providers as part of their response to COVID-19.  For more information on these options see this article.  For general information about working from home, please visit the Keep Working website.
  • Office supplies such as paper, pens, notepads, webcams, printer cartridges, staplers and file folders.

Examples of expenses that will NOT be reimbursed as business expenses include:

  • Utilities such as electricity, water and gas.  These costs cannot easily be allocated between personal and business consumption and are typically incrementally insignificant.
  • Normal household expenses such as rent, depreciation, insurance, mortgage payments, and maintenance.
  • Meals and refreshments.
Last updated: April 7, 2020

You should confirm that the student has a Consent to Release Information form on file. If the student does not, please ask them to submit this form for future appointments. As a temporary solution, please ask the student to send, from their OSU email address only, an email stating, "I consent to allow [name of person] to join me for my advising appointment on [date] because [purpose for the person joining]." These are required elements under FERPA. This is a one-time, temporary solution and does not authorize future release; the student should submit the Consent to Release Information form.

Last updated: March 19, 2020

We ask that you use the tools licensed for University use as much as possible. Zoom requires users to sign-in through authentication, which meets FERPA standards. If there are no reasonable ways for your advisee to use Zoom and you must do a phone appointment, please confirm the student's identity by asking 3 non-directory information questions you can ask based on the information available to you in MyDegrees. Examples:  What is a class you are registered for this term? What grade did you receive in XXX last term? What is your GPA? What is a course you transferred from XXXX College?

Due to social distancing recommendations, you may meet with an advisee who is in the presence of others. The student must use discretion regarding their privacy and meeting remotely. 

Last updated: March 19, 2020

Enhanced touchpoint cleaning is taking place using a disinfectant that is effective on human coronavirus. Touchpoints include door knobs and handles, faucet handles, soap dispenser levers, paper towel dispenser controls, elevator button panels and light switches. This enhanced cleaning will continue throughout the period of time that is indicated by local health authorities.

Last updated: March 20, 2020

OSU Printing and Mailing Services is taking appropriate precautions by discontinuing Corvallis campus delivery of mail and having employees who perform critical on-site work practice social distancing measures and follow public health guidelines.

Meanwhile, OSU is taking guidance from the U.S. Postal Service statement on precautions with mail reads:

“Importantly, the CDC, the World Health Organization, as well as the Surgeon General have indicated that there is currently no evidence that COVID-19 is being spread through the mail.

According to the CDC, “In general, because of poor survivability of these coronaviruses on surfaces, there is likely very low risk of spread from products or packaging that are shipped over a period of days or weeks at ambient temperatures. Coronaviruses are generally thought to be spread most often by respiratory droplets. Currently there is no evidence to support transmission of COVID-19 associated with imported goods and there have not been any cases of COVID-19 in the United States associated with imported goods.”

According to the World Health Organization, “The likelihood of an infected person contaminating commercial goods is low and the risk of catching the virus that causes COVID-19 from a package that has been moved, traveled, and been exposed to different conditions and temperature is also low.”

Last updated: April 6, 2020

Enhanced touchpoint cleaning is taking place using a disinfectant that is effective on human coronavirus. Touchpoints include door knobs and handles, faucet handles, soap dispenser levers, paper towel dispenser controls, elevator button panels and light switches. This enhanced cleaning will continue throughout the period of time that is indicated by local health authorities.

Additional measures on the Corvallis campus include:

  • Sterilizing classrooms, including a thorough cleaning of all tables and chairs.
  • Cleaning interior windows and floors.
  • Activating faucets and eye wash stations in campus buildings to keep fresh water running through pipes.
  • Assisting the Department of Public Safety by looking for open windows or signs of a break in and locking office and other secure entryways that may have been left open.

For more information, contact the Work Coordination Center at 541-737-2969 or Joe Majeski, facilities director, at 541-737-7646; work orders can be placed by visiting my.facilities.oregonstate.edu.

Last updated: March 31, 2020

Employees that have taken or plan to take any OSU equipment (capital or minor) out of OSU facilities are required to maintain accountability of those items by documenting the following:

  • The date equipment was taken.
  • A description of the items taken, such as computers, monitors, printers, etc.; please include serial numbers if possible.
  • Where the equipment was taken.
  • Who has custody and responsibility for safeguarding the equipment.

Documentation requirements can be satisfied through one of the following ways:

  • Completing the Property Loan Agreement form found in the PRO Property Policy Manual.
  • Creating a simple log in Excel or Word.
  • Using another suitable application or method that includes the requested information.

Upon completion, these records should be retained and filed by the employee’s supervisor.

Last updated: March 31, 2020

Class sections taught remotely should meet via Zoom at the scheduled time, and the expectation is that students will be attending class in this fashion. In Zoom, sessions can be recorded. Zoom produces a file that can be linked to Canvas. (Note that this file is very large, and should not be emailed.) In this way, anyone who missed class or wishes to review can watch the video later. Faculty are encouraged to provide other content on Canvas that helps students, but Zoom meetings at the scheduled time should anchor remote teaching. If the same course is taught via Ecampus and have already prerecorded lectures, these are fine to use as long as you attend via Zoom during class time for questions and supplemental instruction.

Last updated: March 15, 2020

There is no specific antiviral treatment recommended for COVID-19 infection. People infected with COVID-19 should receive supportive care to help relieve symptoms. Learn more about COVID-19 Treatment.

Last updated: March 15, 2020

Please remain mindful of social distancing and if you develop symptoms contact the SHS Nurse Advice Line.

Last updated: March 18, 2020

OSU takes matters of bias very seriously. We strive to be an inclusive and caring community, and the university does not tolerate xenophobia, racism or prohibited discrimination. If you have experienced a negative interaction as a result of fear about COVID-19, you are encouraged to complete a Bias Incident Report. The bias incident report intake process includes consulting with the Equal Opportunity and Access Office to determine whether they are best positioned to respond based on the content of the report. You can also report a bias incident to your advisor or, if you are an INTO student, to an INTO OSU care team member. It is very important that the university is made aware of bias incidents. The COVID-19 situation requires caring and support for each other, and is not the time to be fearful of our fellow OSU community members. This is the time to support each other.

Last updated: March 15, 2020

Exceptions to OSU’s travel suspension may be granted by the relevant dean, vice provost or vice president.

Last updated: March 23, 2020

Yes, a prepaid cell phone can be paid for with university funds to cover the period that employees are required to work from home in accordance with OSU COVID-19 guidance.  Supervisors should authorize the purchase of the appropriate number of minutes and data based on each individual employee’s anticipated workload and job requirements.

Last updated: March 27, 2020

Yes, the cost of internet for employees who don’t otherwise have an internet connection can be paid for with university funds for the monthly periods that employees are required to work from home in accordance with OSU COVID-19 guidance. However, prior to purchasing home internet services for their staff, supervisors should first consider the feasibility of accessing a local hotspot or obtaining “free or discounted internet” for their staff that may be available from various internet service providers (ISP) as part of their public response to COVID-19. For more information on these options see this article. For general information about working from home, please visit the Keep Working website. 

Last updated: March 27, 2020

If someone living in one of our halls is diagnosed with this virus, OSU and UHDS will work closely with Benton County Health on our response protocol. UHDS has identified spaces that can be set aside for students to move into should the need for self-isolation arise.  Any health information that impacts the larger community will be communicated broadly and appropriately.

Last updated: March 18, 2020

For orders being placed by Purchase Order, use the Special Address function in BennyBuy, this will allow you to create a free-form ship-to address.  Please include in an internal note the reason for shipping to your home. To add an internal note, please consult the adding attachment tip-sheet  If a ship-to location must be changed on an existing PO, that PO will need to be cancelled and recreated using the alternate ship-to address.  Prior to cancelling, please contact the supplier to ensure the order has not shipped. 

If ordering smaller, miscellaneous purchases by P-Card, the ship-to address may simply be provided at the time of order.  This is also the case when using other methods of ordering, however BennyBuy and using the P-Card are the preferred methods of purchasing items.

Delivery of hazardous materials to a residence is not allowed.

In all cases, University purchases establish OSU's ownership of the goods purchased.  Those goods must be consumed for University purposes and/or returned to the University for further use.

 

Last updated: March 31, 2020

If you are having problems with your internet connection, there are a few things to keep in mind. Ensure that VPN is not active during your session; this can have a serious impact on performance. You may wish to limit other devices, applications and users accessing your internet connection simultaneously; streaming lectures and online meetings require about 2.0Mb/sec to operate well. You may wish to test your internet speed and ensure that the issues are not related to your personal internet connection. If you are unable to resolve your home connection issues, you may wish to explore other connection options. As a final idea, many computer labs and our campus wifi are still open and available on campus and can be thoughtfully used in a way that honors social distancing.

Last updated: March 23, 2020

Yes, eligible employee or student reimbursements under the OSU travel policy for canceled or postponed OSU-sponsored travel or conferences will be honored by the university.  Please retain documentation of the cancelled airfare, conference registration and lodging and submit with your travel reimbursement request. We encourage you to check with your travel provider as many are waiving change or cancellation fees so that travelers can postpone their travel plans with little or no penalty.

Last updated: March 23, 2020

Only if there is documentation of approval by a dean, vice provosts or vice presidents. Emails are sufficient.

Last updated: March 23, 2020

This is currently unknown. If you decide to travel, be prepared, understand the risks, and be advised that you might not be able to return to the US for an unknown period of time; your trip could be disrupted or you may be quarantined upon your return. OSU is continually monitoring the travel restrictions, please contact the Office of International Services for the most up-to-date information.

Last updated: March 25, 2020

The OSU Department of Public Safety and the Oregon State Police, which provides law enforcement services for the Corvallis campus, will continue current levels of service and do not anticipate a change in their public safety response. DPS and OSP will continue to provide campus patrols on a 24/7 basis and services as needed while taking social distancing measures. OSP also continues to respond to phone calls and in-person complaints using social distancing and will provide law enforcement response as needed.

Please see OSP FAQs re: Gov. Brown’s “Stay Home” executive order.  

Last updated: March 25, 2020

Currently, in the event a credit is issued back in the traveler's name, the contracted agency and our central office coordinates with the individual and/or department to see if the unused ticket credit can be used for a future travel date.  However, under the current circumstances we are examining whether there may be more flexibility with the university's contracted travel agency to provide alterative options.

Last updated: March 25, 2020