Frequently Asked Questions

Find answers to common questions regarding COVID-19 and OSU's response. Questions and answers are updated frequently, so check back often for more information.

There is still a lot that is unknown about the newly emerged COVID-19 and how it spreads. 

Two other coronaviruses have emerged previously to cause severe illness in people (MERS and SARS). COVID-19 is more genetically related to SARS than MERS. In general, because of poor survivability of these other coronaviruses on surfaces, there is likely a very low risk of spread from products or packaging that are shipped over a period of days or weeks at ambient temperatures. Coronaviruses are generally thought to be spread most often by respiratory droplets. 

Currently there is no evidence to support transmission of COVID-19 associated with imported goods and there have not been any cases of COVID-19 in the United States associated with imported goods.

Last updated: March 15, 2020

As of March 16, based on CDC guidelines and Gov. Kate Brown’s directive, OSU is prohibiting all university-sponsored or university-sanctioned events of 25 people or more. This rule will remain in place until further notice.

Meanwhile, OSU encourages organizers to postpone all events of 25 people or fewer, or at least hold them in a location that allows for maximum social distancing, such as a space that has a capacity of twice the number of people expected to attend.

Last updated: March 31, 2020

Until further notice, every laboratory should transition to minimal operations. This level of operation should require only infrequent and short-term visits by critical personnel. Critical activities would be those that maintain the continued viability of large and complex projects, as well as unique specimens and collections; plants and animals or cultures; highly specialized analytical, manufacturing; computing facilities; and field-based facilities and laboratories. Researchers should consult with their department heads, deans or the vice president for research, as appropriate, to discuss research facilities that support essential research and to determine how best to transition labs and facilities.

Last updated: March 31, 2020

To maintain appropriate social distancing Surplus Public Sales are cancelled until further notice.  Online sales are still being processed.

Last updated: March 31, 2020

Oregon State University will remain vigilant in monitoring COVID-19 developments. Students are still expected to meet remote attendance standards outlined by their instructors. Any decisions about modifying teaching arrangements, class schedules or attendance expectations will be made in alignment with national and local health authority guidance.

Last updated: March 19, 2020

Given the extenuating circumstances surrounding the COVID-19 outbreak, for residents who elect to move out and not live with UHDS for spring term 2020, UHDS is choosing not to enforce many of its cancellation policies listed in the housing contract and UHDS Policy Guide. For residents who have a housing contract that includes spring term 2020 but wish to move out because of COVID-19, UHDS will not charge any improper checkout fees or extended occupancy fees, where appropriate. UHDS will also not charge any spring term 2020 cancellation fees for residents who cancel their contract early and complete UHDS’s cancellation request via the MyUHDS portal.

For residents who cancel their contract for spring term 2020 because of COVID-19, unused dining dollars will still be rolled over for the next academic year. Any unused spring term dining plan amount will be credited back; only dining dollars that are used during spring term will be charged.

Steps for a student who is cancelling for spring term, but can’t come back to get their items until after the term has begun:

  • Student should fill out their cancellation request via MyUHDS if they have not already done so.
  • Student should come to campus to retrieve their items when they are able to do so. Student removes all belongings and returns their room key to the Service Center. If the Service Center is closed, then key is returned to the Residence Hall on Duty Staff.
  • After a student comes to move their items out, as long as they have not accessed the building at other times during spring term, UHDS will credit back their spring term room and dining charges.
  • Student must come back to get their items before spring term ends on June 12.

Steps for a student who comes back to OSU, starts occupancy for the term and cancels later during spring term:

  • Student should fill out their cancellation request via MyUHDS if they have not already done so.
  • Student moves items out and returns their room key to the Service Center. If the Service Center is closed, then key is returned to the Residence Hall on Duty Staff.
  • Student will be charged for the days they lived on campus and were accessing their building. The daily rate is determined by dividing the student's room rate for the term by the number of billable days in spring term. For spring 2020, the number of billable days in spring term is 76.
  • The spring term dining plan will be credited back after cancellation. Only the amount that was spent during spring term will be charged.
Last updated: March 26, 2020

If your need for the vacation and/or personal leave is related to the university’s COVID-19 response and you have exhausted your accrued sick leave, you may use vacation and/or personal leave during trial service.

Last updated: March 24, 2020

Please visit the Keep Teaching website, which has in-depth resources for employees with teaching responsibilities.

Last updated: March 19, 2020

OSU faculty and graduate teaching assistants are being asked to review how to deliver all courses remotely using Canvas, our learning management system, as well as Zoom, OSU’s web-conference tool. These tools are already available to all students and can be accessed from the Keep Learning web page.

If you need help to access these tools, please contact the Service Desk at 541-737-8787 or visit the support website.

Last updated: March 18, 2020

If you are able to perform your work remotely and do not have a computer available to you, contact your supervisor who will first explore availability of computer resources within your department and then coordinate as necessary with university IT. If no resources are available, coordinate with your local IT support team or contact the Service Desk (541-737-8787).

Last updated: April 2, 2020

Prepare to use Canvas, our learning management system, as well as Zoom, OSU’s web-conference tool. These tools are already available to all students and you likely have experience with them from previous classes. If you need assistance, please contact the Community Network Service Desk at 541-737-8787 or visit this support website. You can also check out the student tips for Zoom.

Last updated: March 20, 2020

Due to the unprecedented circumstances related to the COVID-19 pandemic, enforcement of the First-Year Experience Live-On Requirement for first-year students not otherwise eligible for an exemption will be suspended for spring term 2020.

Enforcement of this requirement will resume for incoming fall 2020 students unless otherwise communicated.

Last updated: March 18, 2020

COVID-19 leave is not available to be cashed out.

Last updated: March 24, 2020

Students wanting to move rooms due to concerns related to the virus can use our Virus Response Room Change Request. The request will be available on MyUHDS from Friday, March 13, 2020 at 3 p.m. until April 30, 2020 at 5 p.m. All student requests will be reviewed within 48 business hours and students will be assigned to a new space, as space is available.

Last updated: March 18, 2020

Students are still eligible to work on campus. You may need to contact your supervisor with any questions or concerns. Please remember students are still restricted to 20 hours per week for on-campus work during the regular term even if classes are now offered remotely or online. 

Check with OIS about any changes to your Curricular Practical Training (CPT), Optional Practical Training (OPT) or Academic Training (AT).

Last updated: March 25, 2020

Yes. If you are working with your academic adviser to register for classes, you are allowed to enroll for spring 2020 classes. Once you are enrolled in classes, please work with OIS to determine next steps with your I-20 or DS-2019.

Last updated: March 25, 2020

Employees are now required to work remotely where work responsibilities and duties allow, unless the employee has been designated as working within a critical function and required to perform work at an OSU campus or location. Employees who are unable to perform their work duties remotely and who are not considered part of critical functions are not authorized to report to work at an OSU campus location. These employees should use leave options available to them at this time, including paid COVID-19 leave.

A decision to allow an employee to work remotely during COVID-19 is at the supervisor’s discretion and should be based upon whether the employee’s position allows them to perform necessary work remotely. This guidance applies to OSU’s entire workforce, including academic faculty, professional faculty, graduate assistants, classified employees and student workers.

OSU Human Resources recommends that the supervisor clarify expectations for the work that needs to be performed, timelines and communication to be used during this temporary remote work period.

If the supervisor and employee are unable to reach an understanding regarding work to be performed remotely, the employee may send an email to the Human Resources Strategic Partner or a member of the Employee and Labor Relations Team for further assistance in reaching an agreement. 

During COVID-19, a formal telecommuting agreement does not need to be established for the temporary period of time. If remote work during COVID-19 needs to be extended beyond 30 days, please speak with your designated HSRP or a member of the Employee and Labor Relations Team to determine whether a formal telecommuting agreement should be created or if a temporary extension to the existing plan will suffice.

Supervisors may allow an employee to flex their schedule during COVID-19. For further information related to existing OSU guidance, please visit the Guide to Flexible Work Arrangements.

Last updated: April 2, 2020

Under Oregon law, all student workers (with the exception of those holding Federal Work Study positions) accrue sick leave.  Student workers may utilize sick leave under the same guidelines and parameters as they normally would were the University conducting its normal operations.

Last updated: March 18, 2020

Currently, in the event a credit is issued back in the traveler's name, the contracted agency and our central office coordinates with the individual and/or department to see if the unused ticket credit can be used for a future travel date.  However, under the current circumstances we are examining whether there may be more flexibility with the university's contracted travel agency to provide alterative options.

Last updated: March 25, 2020

While we encourage our students to return for spring term, we want each student to make the best decision for them. A student interested in learning more about the cancellation process can sign in to their MyUHDS account.

Last updated: March 18, 2020

If your current visa is still valid, you are typically not required to renew it prior to your return. You should prepare for additional questions upon re-entry regarding any extended absences from the US. We recommend seeking legal advice for complex situations. If you need a new visa, contact a US Embassy or Consulate to apply.

Last updated: March 25, 2020

LABS

In nearly all cases, lab work will be taught through alternative methods so that students can be taught the course outcomes. Each faculty member will make the best possible decision as to how those outcomes are taught. Faculty will communicate with their students after judgments are made on a case-by-case basis about the method of course delivery.

FIELD WORK

In nearly all cases, field work will be taught through alternative methods so that students can be taught the course outcomes. Each faculty member will make the best possible decision as to how those outcomes are taught. Faculty will communicate with their students after judgments are made on a case-by-case basis about the method of course delivery.

Last updated: March 19, 2020

Almost all hiring documentation within OSU is now completed via DocuSign. However, completing the I-9 form still requires in-person verification of original documents that prove identity and the right to work in the United States within three calendar days of hire. U.S. Citizenship and Immigration Services (USCIS) has relaxed this requirement for some employers whose employees work 100% remotely. Because the university has moved to remote operations, we are eligible to take advantage of this deferral. 

New hires will receive instructions for completing the I-9 form remotely from the Human Resources Service Center team. Looking ahead, within three business days of the date OSU resumes normal business operations, employees must report to Human Resources or to an authorized representative for in-person verification of identity and employment eligibility documents. Any OSU employee onboarded through this remote process that fails to provide in-person verification within three days of the university’s return to normal business operations will result in termination of employment with OSU.

Hiring Managers - Please remain as flexible as possible, including revising start dates upon mutual agreement with your new hires.
 

Last updated: April 2, 2020

Oregon State University is proud of our graduates and we look forward to honoring and celebrating their achievements. We are in the process of evaluating how best to do this in light of the quickly evolving COVID-19 situation. An announcement with specific plans will be distributed at the very earliest opportunity.

Last updated: March 20, 2020

These may be granted by the appropriate dean, vice provost or vice president. Exceptions should be very rare, and requests should weigh the relative risks of travel against the potential serious disruption to research or university programs. Examples of essential travel may include:

  • Travel required to fulfill contractual agreements and that may not be canceled or postponed under the terms of those agreements;
  • Field work-related travel with seasonal or other particular constraints;
  • Travel—generally by automobile—between university locations that is essential to maintain business continuity or to carry out critical research, teaching, engagement, operational or leadership activities. In these cases, we ask travelers to sanitize their vehicles, especially motor pool or other shared vehicles; manage occupancy to maximize social distancing; avoid overnight stays; and limit use of hotels or other public spaces when possible.
Last updated: March 23, 2020

Generally, consider delaying hiring and start dates until after May 1.

Depending on the type of role and the evolving situation of the hiring unit at this time, you may need to anticipate immediately setting up a new employee to work from home remotely.

The HR Service Center will work with hiring units to determine the best approach to completing new hire paperwork on an individual basis.  This may mean scheduling an appointment with an HR consultant.

HR will be developing an online version of new employee orientation and will pause current in-person orientation meetings.

HR recruitment consultants are available to assist with planning around new hires during COVID-19. Please contact AskHR@oregonstate.edu.

Last updated: April 2, 2020

Generally, consider delaying hiring and start dates until after May 1.

Depending on the type of role and the evolving situation of the hiring unit at this time, you may need to anticipate immediately setting up a new employee to work from home remotely.

The HR Service Center will work with hiring units to determine the best approach to completing new hire paperwork on an individual basis.  This may mean scheduling an appointment with an HR consultant.

HR will be developing an online version of new employee orientation and will pause current in-person orientation meetings.

HR recruitment consultants are available to assist with planning around new hires during COVID-19. Please contact AskHR@oregonstate.edu.

Last updated: March 24, 2020

A full list of all UHDS precautionary measures can be found on the UHDS website.

UHDS restaurants are now serving all meals in single-use take-out containers so that guests may take their food to go and eat in the location of their choosing.

Last updated: March 18, 2020

Social distancing should be considered a shared responsibility. We continue to encourage our students and staff to maintain a six foot distance from others, including friends, coworkers and classmates.

For residents, this includes keeping a safe distance when studying or spending time in a residence hall lounge.

UHDS staff is doing its part by reducing furniture in hall lounges. Social programs and activities are being restructured to be accessible remotely or for smaller groups.

When requested by students, UHDS is working to move students into fully open rooms to create more social distance between students, while keeping their current room rate.

Last updated: March 26, 2020

Right now, there aren't any vaccines to prevent human coronavirus infections. You may able to reduce your risk of getting or spreading an infection by:

  • Washing your hands often with soap and water for at least 20 seconds.
  • Avoiding touching your face, nose, or mouth with unwashed hands.
  • Avoiding close contact with people who are sick.
  • Cleaning and disinfecting surfaces that you frequently touch.
  • Covering your coughs and sneezes with a tissue. Throw the tissue afterward and wash your hands.
  • Staying home when sick.

Visit the COVID-19 Prevention and Treatment page to learn more about protecting yourself from respiratory illnesses, like COVID-19.

Last updated: March 15, 2020

Employing units are encouraged to utilize their business continuity plans to identify alternative student employees to cover these responsibilities.  Departments should consult with their HRSPs and/or Employee and Labor Relations should additional arrangements or alternatives need to be pursued.

Last updated: April 2, 2020

While the Office of the Registrar will have limited in-person services, we will be available (via phone/email/ etc. The Office of the Registrar does not accept digital/electronic signatures. We are temporarily loosening our requirement for written signatures. In lieu of written signatures, current students can submit forms from their OSU email account to registrars@oregonstate.edu. Forms requiring an advisor’s signature should be sent from the student’s OSU email account to the advisor’s OSU email account. Approved forms can be sent from the advisor’s OSU email account to the Office of the Registrar. The Office of the Registrar will work to obtain additional required signatures as needed.

Last updated: April 28, 2020

The university’s existing leave policies and paid COVID-19 leave fulfill the requirements of HR 6201.

Last updated: March 24, 2020

This virus now seems to be spreading from person to person. While some viruses are highly contagious (like measles), other viruses are less so. We do not yet know how easily COVID-19 spreads from person to person. 

With other serious coronaviruses MERS and SARS, it is thought that person-to-person spread has occurred mainly via respiratory droplets produced when an infected person coughs or sneezes, similar to how influenza is spread. Spread of MERS and SARS between people has generally occurred between close contacts.

Last updated: March 15, 2020

This is currently unknown. If you decide to travel, be prepared, understand the risks, and be advised that you might not be able to return to the US for an unknown period of time; your trip could be disrupted or you may be quarantined upon your return. OSU is continually monitoring the travel restrictions, please contact the Office of International Services for the most up-to-date information.

Last updated: March 25, 2020

Please use EmpCenter code COVID-19 Leave to record your use.

Last updated: March 24, 2020

The university seeks to ensure continuity and availability of work opportunities for student workers. Students are encouraged to communicate with their supervisors regarding their work availability during this time, and we encourage supervisors to be flexible and support student workers’ personal needs during OSU’s COVID-19 response.  This may include adjusting work schedules when feasible, or supporting alternative work arrangements and scheduling where the unit operations allow.

Last updated: March 24, 2020

The OSU Department of Public Safety and the Oregon State Police, which provides law enforcement services for the Corvallis campus, will continue current levels of service and do not anticipate a change in their public safety response. DPS and OSP will continue to provide campus patrols on a 24/7 basis and services as needed while taking social distancing measures. OSP also continues to respond to phone calls and in-person complaints using social distancing and will provide law enforcement response as needed.

Please see OSP FAQs re: Gov. Brown’s “Stay Home” executive order.  

Last updated: March 25, 2020

We will continue to meet as committees, but will do so remotely using Zoom. These committees will send students call in information for these meetings.

Last updated: March 19, 2020

COVID-19 paid leave is calculated based on active FTE.If your FTE falls to zero, you are not eligible for COVID-19 paid leave.

Last updated: March 24, 2020

COVID-19 paid leave is calculated based on FTE. You can record up to the same number of hours you would have been scheduled to work in a given pay period.

Last updated: March 24, 2020

All non-essential OSU-sponsored travel is suspended at this time, including international travel and domestic travel. Also, OSU is strongly discouraging all travel, including essential OSU-sponsored travel and personal travel. OSU-sponsored travel includes all travel related to research projects sponsored by various funding agencies, including federal agencies. If you have a scheduled OSU-sponsored trip in the next few months, or are considering one, please reach out to your department/school/college leadership as well as the Research Office with details on the work you have planned. Details may include information on circumstances around the planned trip, the timing, the location, the mode of transportation, whether or not social distancing is possible, and information about the circumstances that might necessitate an exception. If you are planning on travel later in the spring or summer, it may be possible for you to book travel on refundable fares. Please contact the Research Office to see if prior approval or documentation is required by the sponsor.

Last updated: March 23, 2020

You do not need a travel signature on your I-20/DS-2019 before exiting the country. You will need one to return to the US. Please complete the Replacement I-20/DS-2019 request form in IP Connect under ‘I-20/DS-2019 Updates’ in the menu and submit an Express Shipping request as well. Once your request has been approved, your document will be mailed to you in your home country.

Last updated: March 25, 2020

If you do not have a computer available to you, faculty and graduate teaching assistants should contact their local IT support team or contact the Service Desk (541-737-8787). Students should contact the Service Desk (541-737-8787).

Last updated: March 18, 2020

As of February 4, 2020, public health authorities will contact returning travelers to assess their risk of the virus and ask them to stay home and watch for symptoms for 14 days.

Students with questions can start by contacting the Nurse Advice Line at 541-737-2724 (during clinic hours) and 541-737-9355 (after hours). 

Staff with questions can start by contacting Benton County Health Department at 541-766-6835.

People with symptoms should call their primary health care provider to decide if they need to be seen. If so, they can create a plan to enter a clinic in a way that avoids being around others.

Last updated: March 15, 2020

Pending Applications: Continue monitoring the OSU COVID-19 updates as well as your mail and email for updates regarding the status of your application from USCIS. We do not recommend students travel internationally when their Post-Completion application is pending with USCIS. We always recommend students remain in the US until their application has been approved since the immigration service could request information from you during the process, and an EAD card is required when returning to US after program completion.

EAD card received, but no job offer: Fast-changing travel restrictions may make travel during this time challenging. If you must travel please speak with an international student adviser prior to departure. It is advisable to have proof of your employment search and financial documentation with you. Keep in mind that you are allowed only 90 days of unemployment while on OPT.

EAD card received with job offer: Please work directly with your employer if you have questions or concerns related to your employment and COVID-19

I am on OPT but my place of work is closed: Please contact OIS to schedule a phone appointment with an international student advisor.

Last updated: March 25, 2020

Your current full-time equivalent, or FTE, is used to calculate available COVID-19 leave.For example, a graduate assistant appointed at 0.49 FTE is eligible for 39.2 hours of COVID-19 leave. (80 * 0.49 = 39.2) Employees who have more than one appointment are eligible for up to 80 hours based on the combined FTE of all active appointments.

Last updated: March 24, 2020

We ask that you use the tools licensed for University use as much as possible. Zoom requires users to sign-in through authentication, which meets FERPA standards. If there are no reasonable ways for your advisee to use Zoom and you must do a phone appointment, please confirm the student's identity by asking 3 non-directory information questions you can ask based on the information available to you in MyDegrees. Examples:  What is a class you are registered for this term? What grade did you receive in XXX last term? What is your GPA? What is a course you transferred from XXXX College?

Due to social distancing recommendations, you may meet with an advisee who is in the presence of others. The student must use discretion regarding their privacy and meeting remotely. 

Last updated: March 19, 2020

Please contact OSU Global Opportunities for more information. All non-essential OSU-related travel, including study abroad programs for spring, is suspended; summer is under consideration.

Last updated: March 19, 2020

Most federal agencies have published guidelines allowing canceled travel costs (COGR's Federal Agency Guidance Matrix (Updated), “Non Refundable Travel Charges Allowable?”) If a funding agency does not allow canceled travel costs,  the university will honor costs associated with canceled or postponed OSU-sponsored travel or conferences by employees or students. For expenses related to travel that has been canceled and that is funded on a grant index, we will consult with the funding agency to see if they will reimburse costs incurred.  If it is determined that the funding agency cannot provide reimbursement, the university will reimburse for those expenses. Please retain documentation of the determination and submit with your travel reimbursement request.  Be sure to request your travel provider to waive any postponement fees, or provide a refund and waive any cancellation fees, which many are doing at present.

Last updated: April 20, 2020

Yes. There is a website called Keep Working that provides a number of helpful resources and information pertaining to remote work.

Last updated: April 2, 2020

According to the U.S. government, the visa status for international students staying in the U.S. will not be affected during the COVID-19 outbreak. International students considering returning to their home country should consult the Office of International Services.

Last updated: March 19, 2020

Yes, a prepaid cell phone can be paid for with university funds to cover the period that employees are required to work from home in accordance with OSU COVID-19 guidance.  Supervisors should authorize the purchase of the appropriate number of minutes and data based on each individual employee’s anticipated workload and job requirements.

Last updated: March 27, 2020

Yes, the cost of internet for employees who don’t otherwise have an internet connection can be paid for with university funds for the monthly periods that employees are required to work from home in accordance with OSU COVID-19 guidance. However, prior to purchasing home internet services for their staff, supervisors should first consider the feasibility of accessing a local hotspot or obtaining “free or discounted internet” for their staff that may be available from various internet service providers (ISP) as part of their public response to COVID-19. For more information on these options see this article. For general information about working from home, please visit the Keep Working website. 

Last updated: March 27, 2020

You may be able to register for and take remotely delivered courses or Ecampus online courses from outside of the US. However, please consider that the OSU Spring 2020 Ecampus schedule of courses is limited both in variety and in class-size capacity. In addition, access to Ecampus online courses or remote delivery of courses may vary depending on global time differences, US export control laws, local laws and restrictions in the student’s home country, access to reliable internet and a reliable computer. Instructors will deliver courses remotely at their scheduled Pacific Daylight Time (PDT). Be sure that you will have access to Canvas, Zoom, VPN and other software supported by OSU.

Last updated: March 25, 2020

Oregon State University collected more than 12 pallets of personal protective equipment, including nearly 200,000 pairs of gloves and more than 8,000 face masks, and is providing the much-needed supplies to Oregon health care workers confronting the COVID-19 pandemic. The OSU response to a call on March 22, 2020, from Provost and Executive Vice President Ed Feser was far-reaching throughout the state and included labs and facilities on the Corvallis campus, OSU-Cascades in Bend, the Hatfield Marine Science Center in Newport, the Food Innovation Center in Portland, Experiment Stations and Extension offices.

Supplies are now being distributed to counties across the state and will be returned to OSU if not needed. The OSU collection effort has ended for now but could be resumed if state or county officials put a call out for more supplies.

Last updated: March 31, 2020

If someone living in one of our halls is diagnosed with this virus, OSU and UHDS will work closely with Benton County Health on our response protocol. UHDS has identified spaces that can be set aside for students to move into should the need for self-isolation arise.  Any health information that impacts the larger community will be communicated broadly and appropriately.

Last updated: March 18, 2020

Oregon State University will notify the university community as soon as we become aware of any positive COVID-19 cases in the OSU community that are verified by the corresponding county health authority.

Last updated: March 15, 2020

Employees not able to work due to the university’s COVID-19 response or their own personal or wellness circumstances, may utilize the following university employee benefits, consistent with existing policies, in the following order:

  • Up to 80 hours of paid COVID-19 leave (pro-rated to FTE)
  • All accrued sick leave, personal leave and vacation leave (for positions eligible to accrue personal and/or vacation leave)
     

Based upon the position that an employee holds, there may be additional options for leave.

Academic and professional faculty may request use of the Unearned Sick Leave Advance program. Classified employees and Graduate Assistants have use of donation programs contained within the respective collective bargaining agreements between their union and the university.

Note that hours of leave recorded should not exceed the number of hours the employee would normally have been scheduled to work.  For example, if an employee normally works 15 hours per week, 15 hours of leave should be recorded. At no time should leave usage place an employee into overtime (more than 8 hours per day or 40 hours in a week).

Last updated: March 24, 2020

No. Coronaviruses are a large family of viruses, some causing illness in people and others that circulate among animals. 

COVID-19 is not the same as the coronavirus that causes Middle East Respiratory Syndrome (MERS) or the one that causes Severe Acute Respiratory Syndrome (SARS). 

There are ongoing investigations to learn more. This is a rapidly evolving situation. Information will be updated by The Centers for Disease Control (CDC) as it becomes available.

Last updated: March 15, 2020

Yes, University Housing & Dining Services residence halls and dining locations will remain open during finals week, spring break and spring term, even while the campus is utilizing modified remote teaching and social distancing in response to COVID-19.

All campus residents must sign up for  break housing via MyUHDS. The application to stay over spring break closes at 5:00 p.m. Fri., March 20, 2020.

Dining locations will be open during spring break. Students are advised to check Food@OSU for updated hours and locations. In addition, student meal plans will reload for spring term on Mon., March 23.

Last updated: March 26, 2020

Following the governor’s executive order on March 23, 2020, and President Ray’s subsequent message urging the OSU community to stay home, we ask on-campus residents – who already have left campus – to strongly consider staying in their home communities while taking remote OSU spring term classes. For those residents who determine that staying in their residence hall is the best option for them, we will continue to remain open and provide safe housing and dining services.

Last updated: March 26, 2020

Currently, there is no vaccine available to protect against COVID-19.

Last updated: March 15, 2020

Federal agencies have implemented flexibility allowed by the U.S. Office of Management and Budget.  We will update this site with agency guidance as available.

Other federal funding agencies appear to be committed to follow suit along similar lines.

Non-federal funding agencies are also providing additional flexibilities on a case-by-case basis.

 

Last updated: April 21, 2020

Due to the unprecedented circumstances related to the COVID-19 pandemic, enforcement of the First-Year Experience Live-On Requirement for first-year students not otherwise eligible for an exemption will be suspended for spring term 2020.

Enforcement of this requirement will resume for incoming fall 2020 students unless otherwise communicated.

Last updated: March 26, 2020

OSU Cares for the Health and Well-being of all OSU students

The new coronavirus disease (COVID-19) is impacting people all over the world. We know it is hard to be away from home during this time.

If you are experiencing increased anxiety or stress related to concerns for family members in China, please contact Counseling and Psychological Services at 541-737-2131 to speak with someone.

You can contact Pei-Chun Hou at peichu.hou@oregonstate.edu  to connect with a counselor who speaks Mandarin Chinese.

If you have any questions about how to keep yourself healthy, and how best to support the health of students around you, please contact Student Health Services Nurse Advice line at: 541-737-2724

We are here to help.

Last updated: March 15, 2020

For orders being placed by Purchase Order, use the Special Address function in BennyBuy, this will allow you to create a free-form ship-to address.  Please include in an internal note the reason for shipping to your home. To add an internal note, please consult the adding attachment tip-sheet  If a ship-to location must be changed on an existing PO, that PO will need to be cancelled and recreated using the alternate ship-to address.  Prior to cancelling, please contact the supplier to ensure the order has not shipped. 

If ordering smaller, miscellaneous purchases by P-Card, the ship-to address may simply be provided at the time of order.  This is also the case when using other methods of ordering, however BennyBuy and using the P-Card are the preferred methods of purchasing items.

Delivery of hazardous materials to a residence is not allowed.

In all cases, University purchases establish OSU's ownership of the goods purchased.  Those goods must be consumed for University purposes and/or returned to the University for further use.

 

Last updated: March 31, 2020

Yes. Consistent with existing university policy and collective bargaining agreements, an employee may utilize sick time to care for a family member.

Last updated: April 2, 2020

You should confirm that the student has a Consent to Release Information form on file. If the student does not, please ask them to submit this form for future appointments. As a temporary solution, please ask the student to send, from their OSU email address only, an email stating, "I consent to allow [name of person] to join me for my advising appointment on [date] because [purpose for the person joining]." These are required elements under FERPA. This is a one-time, temporary solution and does not authorize future release; the student should submit the Consent to Release Information form.

Last updated: March 19, 2020

The FTE of your current, active appointment applies.

Last updated: March 24, 2020

If you are having problems with your internet connection, there are a few things to keep in mind. Ensure that VPN is not active during your session; this can have a serious impact on performance. You may wish to limit other devices, applications and users accessing your internet connection simultaneously; streaming lectures and online meetings require about 2.0Mb/sec to operate well. You may wish to test your internet speed and ensure that the issues are not related to your personal internet connection. If you are unable to resolve your home connection issues, you may wish to explore other connection options. As a final idea, many computer labs and our campus wifi are still open and available on campus and can be thoughtfully used in a way that honors social distancing.

Last updated: March 23, 2020

All OSU research compliance functions (Environmental Health and Safety, Biosafety, Human Research Protection Program, Institutional Animal Care and Use Committee, Conflict of Interest, Small Boat & Dive Safety, etc.) are fully operational. 

Given the need to practice social distancing, research that involves human subjects must be limited. Effective March 21, 2020, in-person research study visits must be discontinued unless those visits have a direct therapeutic benefit to the subjects and are essential for the subjects’ health and safety.  This directive applies to research conducted by OSU researchers at any site worldwide.

If you have questions, please consult the appropriate department web pages for contact information and relevant FAQs, for example see  Human Research Protection Program COVID-19 information and Institutional Animal Care and Use Committee (IACUC) COVID-19 information.

Last updated: March 31, 2020

We currently have no available guidance on whether the additional costs will be allowable, and we recommend that you use your best judgment when making these decisions. Prior approval from the sponsor may be required, so please contact OSRAA in these cases. If you decide to move forward with incurring additional costs, please retain detailed documentation and make the Research Office aware so that we can track all such instances in case there is an opportunity for reimbursement.

Last updated: March 15, 2020

Zoom has acknowledged capacity issues and delays in recorded meetings being available for download. The service provider has tripled its computing power for processing videos; you should expect that recordings will be available a few hours after the recording takes place, but in some cases this may take up to a day.

Last updated: March 18, 2020

Please talk to your Resident Director and access the Virus Response Room Change process to move rooms. You can also contact the hall staff member on duty on your hall’s duty phone.

Last updated: March 18, 2020

Yes, eligible employee or student reimbursements under the OSU travel policy for canceled or postponed OSU-sponsored travel or conferences will be honored by the university.  Please retain documentation of the cancelled airfare, conference registration and lodging and submit with your travel reimbursement request. We encourage you to check with your travel provider as many are waiving change or cancellation fees so that travelers can postpone their travel plans with little or no penalty.

Last updated: March 23, 2020

You can stay in the United States on an expired F-1/J-1 visa as long as you maintain your immigration status by being in possession of a valid I-20/DS-2019 and an I-94 Arrival/Departure record, and by meeting normal enrollment requirements.

Last updated: March 25, 2020

Updated April 21, 2020

An OSU traveler (employee, student, official volunteers, guests having a business purpose) personally purchased airfare for OSU travel with a reasonable expectation of OSU reimbursement. Because of the COVID-19 pandemic or the OSU travel suspension, the airline reservation was cancelled, and the OSU traveler received a credit voucher from an airline.  Can OSU reimburse them for all flight expenses incurred?  If so, how?

Yes, this can be accommodated as follows:

  1. The traveler should first determine whether they want to use the travel credit for personal use.  If the traveler elects to use the credit personally, it is not reversible, and, as a result, there will be no need to reimburse the cost of the ticket.  If change or other related fees are assessed by the airline because of the change or cancellation, they can be reimbursed by OSU. 
  2. If the traveler does not want to use the travel credit for personal use, they should  contact the airline to try to obtain a refund.  If change or other related fees are assessed by the airline because of the change or cancellation, they can be reimbursed by OSU.
  3. If the traveler doesn’t intend to use a travel credit, and the airline will not provide a refund, but the traveler knows that another OSU traveler can and wants to use the ticket for OSU travel, they should see if the airline can transfer the credit to the other OSU traveler. Typically in these cases, the airline will provide a PIN for the other OSU traveler to use the ticket.  Some airlines are reportedly willing to do this during the COVID-19 pandemic. The other traveler may then seek reimbursement from OSU, in accordance with OSU travel policies.
  4. If the airline will not provide a refund and will only give the credit to the original OSU traveler, then the traveler’s business center can work with them to provide a reimbursement from OSU. The reimbursement will be done on a non-taxable basis, and the OSU traveler will be required to use the travel credit for future OSU travel.  To facilitate administrative tracking of the credit, business center staff will create a travel advance record for each reimbursement.
  5.  If the OSU travel was grant funded and was scheduled to take place during the grant performance period, and there are documented steps showing that the OSU traveler followed the university travel policy to secure a refund or credit, the flight expenses will be allowed and reimbursable, unless specifically prohibited by the sponsor.  Travelers are advised to consult with OSRAA or their business center if they have questions regarding whether these charges are allowed under the terms of the grant.

Oregon Gov. Kate Brown on March 23, 2020, signed Executive Order 20-12 (PDF), directing individuals to minimize travel, other than essential travel to or from a home, residence, or workplace; for obtaining or providing food, shelter, essential consumer needs, education, health care, or emergency services; for essential business and government services; for the care of family members, household members, elderly persons, minors, dependents, persons with disabilities, or other vulnerable persons, pets or livestock; travel as directed by government officials, law enforcement, or courts; and other essential travel consistent with the directives of the governor’s executive orders and guidance from the Oregon Health Authority.

Please check the Oregon Health Authority and Office of the Governor for travel guidance and restrictions within Oregon.  

Here are considerations for domestic travelers from the CDC.

Until further notice, all non-essential OSU-sponsored travel is suspended. 

OSU is strongly discouraging all other travel, including personal travel.

Exceptions to OSU’s travel suspension may be granted by the relevant dean, vice provost or vice president. Exceptions should be rare, and requests should weigh the relative risks of travel against the potential serious disruption to research or university programs. The travel destination site must provide for maximum social distancing. Examples of essential travel may include:

  • Travel required to fulfill contractual agreements and that may not be cancelled or postponed under the terms of those agreements;
  • Field work-related travel with seasonal or other particular constraints;
  • Approved internships where the internship requires travel to or from a non-OSU site that remains open, and the internship has seasonal or other particular constraints;
  • OSU-sponsored travel to conduct a critical function;
  • Travel—generally by automobile—between university locations that is essential to maintain business continuity or to carry out critical research, teaching, engagement, operational or leadership activities. (In these cases, we ask travelers to take care to sanitize their vehicles, especially motor pool or other shared use vehicles; manage occupancy in order to maximize social distancing; avoid overnight stays; and limit use of hotels or other public spaces when possible.)

Domestic travel guidelines are changing relatively quickly. Some states have implemented stay home or lockdown orders, restricting domestic travel. If you must travel, we strongly encourage travelers to monitor the Centers for Disease Control and Prevention travel in the U.S. We further encourage travelers to closely monitor the COVID-19 situation while away.

Last updated: April 24, 2020

Updated April 21, 2020

An OSU traveler (employee, student, official volunteers, guests having a business purpose) personally purchased airfare for OSU travel with a reasonable expectation of OSU reimbursement. Because of the COVID-19 pandemic or the OSU travel suspension, the airline reservation was cancelled, and the OSU traveler received a credit voucher from an airline.  Can OSU reimburse them for all flight expenses incurred?  If so, how?

Yes, this can be accommodated as follows:

  1. The traveler should first determine whether they want to use the travel credit for personal use.  If the traveler elects to use the credit personally, it is not reversible, and, as a result, there will be no need to reimburse the cost of the ticket.  If change or other related fees are assessed by the airline because of the change or cancellation, they can be reimbursed by OSU. 
  2. If the traveler does not want to use the travel credit for personal use, they should  contact the airline to try to obtain a refund.  If change or other related fees are assessed by the airline because of the change or cancellation, they can be reimbursed by OSU.
  3. If the traveler doesn’t intend to use a travel credit, and the airline will not provide a refund, but the traveler knows that another OSU traveler can and wants to use the ticket for OSU travel, they should see if the airline can transfer the credit to the other OSU traveler. Typically in these cases, the airline will provide a PIN for the other OSU traveler to use the ticket.  Some airlines are reportedly willing to do this during the COVID-19 pandemic. The other traveler may then seek reimbursement from OSU, in accordance with OSU travel policies.
  4. If the airline will not provide a refund and will only give the credit to the original OSU traveler, then the traveler’s business center can work with them to provide a reimbursement from OSU. The reimbursement will be done on a non-taxable basis, and the OSU traveler will be required to use the travel credit for future OSU travel.  To facilitate administrative tracking of the credit, business center staff will create a travel advance record for each reimbursement.
  5.  If the OSU travel was grant funded and was scheduled to take place during the grant performance period, and there are documented steps showing that the OSU traveler followed the university travel policy to secure a refund or credit, the flight expenses will be allowed and reimbursable, unless specifically prohibited by the sponsor.  Travelers are advised to consult with OSRAA or their business center if they have questions regarding whether these charges are allowed under the terms of the grant.

Until further notice, all non-essential domestic and international OSU-sponsored travel is suspended.

OSU is strongly discouraging all other travel, including personal travel.

On March 19, 2020, the U.S. Department of State raised the Global Travel Heath Advisory to Level to 4: Do Not Travel. The warning includes the following:

“In countries where commercial departure options remain available, U.S. citizens who live in the United States should arrange for immediate return to the United States, unless they are prepared to remain abroad for an indefinite period.”

Be aware that countries are implementing both international and internal movement restrictions, enforcing curfews, and commercial air travel options are very limited in certain places. Your best resources for inquiries about flight availability are the individual air carriers serving each specific country.

As of March 27, 2020, all locations are under a worldwide CDC Level 3 Pandemic Warning.

Continue to stay informed about your travel destinations by checking the U.S. State Department and U.S. Centers for Disease Control (CDC) websites, registering for the STEP Program or the Ministry of Foreign Affairs of your country of citizenship, monitoring local news, following the guidance of local authorities and consulting with the international insurance provider

Last updated: April 24, 2020

Oregon Gov. Kate Brown on March 23, 2020, signed Executive Order 20-12, directing individuals to minimize travel, other than essential travel to or from a home, residence, or workplace; for obtaining or providing food, shelter, essential consumer needs, education, health care, or emergency services; for essential business and government services; for the care of family members, household members, elderly persons, minors, dependents, persons with disabilities, or other vulnerable persons, pets or livestock; travel as directed by government officials, law enforcement, or courts; and other essential travel consistent with the directives of the governor’s executive orders and guidance from the Oregon Health Authority.

Please check the Oregon Health Authority and Office of the Governor for travel guidance and restrictions within Oregon.  

Here are considerations for domestic travelers from the CDC.

International travelers should be aware that travel restrictions are changing very quickly.  On March 19, 2020, the U.S. Department of State raised the Global Travel Heath Advisory to Level to 4: Do Not Travel. The warning includes the following: 

“In countries where commercial departure options remain available, U.S. citizens who live in the United States should arrange for immediate return to the United States, unless they are prepared to remain abroad for an indefinite period.”

Be aware that countries are implementing both international and internal movement restrictions, enforcing curfews, and commercial air travel options are becoming very limited in certain places. Your best resources for inquiries about flight availability are the individual air carriers serving each specific country.

As of March 27, 2020, all locations are under a worldwide CDC Level 3 Pandemic Warning.

If you must travel abroad, please stay informed about your travel destinations by checking the State Department and CDC websites; registering for the STEP Program or Ministry of Foreign Affairs of your country of citizenship; monitoring local news; following the guidance of local authorities; and consulting with your international insurance provider.

Please follow these precautions and advice:

  • Stay informed.
  • Be prepared.
  • Check with airlines and minimize layovers and transfers when possible.

 

 

 

 

Last updated: May 26, 2020

Only if there is documentation of approval by a dean, vice provosts or vice presidents. Emails are sufficient.

Last updated: March 23, 2020

Yes. It is recommended that all OSU personnel postpone booking future OSU-sponsored travel until the non-essential travel suspension is lifted.

Last updated: March 23, 2020

Employees are the best judge of when they need to stay home and how to protect their health at work. Employees should feel supported in taking sick leave and working remotely.

Last updated: April 2, 2020

While we recommend an employee seek guidance from health experts, we do not recommend requiring a doctor’s release.  In limited circumstances, the unit may request a doctor’s note should there be reason to believe the employee’s return would be hazardous to themselves or other employees. Prior to requesting a doctor’s note, please confer with your designated Human Resources Strategic Partner (HRSP).

Last updated: March 17, 2020

At this time, the CDC does not have evidence to suggest that animals or animal products imported from China pose a risk for spreading COVID-19 in the U.S. 

The United States Department of Agriculture regulates imports of animals and animal products, and CDC regulates imports of animals and animal products that are capable of spreading human disease.

Last updated: March 15, 2020

There have been several updates from the U.S. federal government that temporarily allow international students to participate in remote delivery of courses, Ecampus online classes or a combination of both while retaining their immigration status during spring term 2020. These include students who are:

  • Continuing international degree-seeking and exchange students in or outside the U.S.
  •   New spring 2020 term international degree-seeking and exchange students in the U.S.

Students admitted for spring 2020 who will be outside of the U.S. will be required to defer their admission to a future term.

However, students in Academic English, Undergraduate Pathway, Undergraduate Transfer,  Graduate Pathway, and Study Abroad with English programs are not eligible for Ecampus online course registration under the current guidance.

For the most up-to-date information and specific counsel based on your individual situation, please contact the Office of International Services. You may also refer to the email you received from the Office of International Services on March 19, 2020.

Last updated: March 23, 2020

If you develop a fever and symptoms of respiratory illness, such as cough or shortness of breath, within 14 days after travel from Wuhan, China, you should call ahead to a healthcare provider and mention your recent travel or close contact. 

If you have had close contact with someone showing these symptoms who has recently traveled from this area, you should call ahead to a healthcare provider and mention your recent travel or close contact. 

Your healthcare provider will work with your state’s public health department and CDC to determine if you need to be tested for COVID-19.

Last updated: March 15, 2020

University academic and remote meeting tools, including Canvas and Zoom, should be used to minimize in-person meetings. If an in-person meeting is required, arrange the room and facilities in such a way to accommodate social distancing of at least 6 feet. Additional information can be found at these websites: Keep Teaching and Keep Working.

Last updated: March 20, 2020

Class sections taught remotely should meet via Zoom at the scheduled time, and the expectation is that students will be attending class in this fashion. In Zoom, sessions can be recorded. Zoom produces a file that can be linked to Canvas. (Note that this file is very large, and should not be emailed.) In this way, anyone who missed class or wishes to review can watch the video later. Faculty are encouraged to provide other content on Canvas that helps students, but Zoom meetings at the scheduled time should anchor remote teaching. If the same course is taught via Ecampus and have already prerecorded lectures, these are fine to use as long as you attend via Zoom during class time for questions and supplemental instruction.

Last updated: March 15, 2020

Supervisors should follow their normal communication procedures with their staff. If it is common practice to let others on the team know that one of the team members is out of the office, then the supervisor should continue this practice. At no time should the supervisor be communicating personally identifiable or specific information related to an illness or medical condition of an employee. 

Last updated: March 17, 2020

OSU will be sending regular updates to the university community and will keep resources up-to-date available on our dedicated COVID-19 website. For this reason, we ask that supervisors limit their communication related to COVID-19 to updates specific to operational matters within a department or unit.

Last updated: March 17, 2020

All Accounts Payable pick up checks will be held and you will need to coordinate with RaeLee Aguilar; AP Supervisor- RaeLee.Aguilar@oregonstate.edu to discuss follow up arrangements.

Last updated: March 31, 2020

We do not recommend returning home if you plan to apply for Optional Practical Training (OPT) or Academic Training (AT). It is not clear if travel will continue to be restricted. If travel restrictions remain in place, your return to the US, may be delayed beyond the program end date on your I-20/DS-2019. It is not recommended to apply for OPT or AT while outside the US since you need to show valid immigration status with your current I-94 record at the time of application.  If you have questions, please consult with an international student adviser before you travel.  

Last updated: March 25, 2020

There may be situations where you find that a grant-funded student or staff member is not able to perform their duties, and you may have questions about continuing to charge their time to your grant. Under these conditions, the staff member should utilize the federally-mandated 80-hour COVID leave. Note that, following OSU leave policies, the leave will be applied proportionally to all indices associated with the labor distribution of the staff member, including grants, contracts, cooperative agreements, gift, or other funds.

If an employee has used up their COVID leave and all other leave balances but still cannot perform their duties, please contact your assigned Human Resources Strategic Partner or a member of the Employee and Labor Relations Team to discuss the details of the situation.

Last updated: March 31, 2020

80 hours of paid leave is federally mandated.  80 hours of leave is available to all OSU employees, regardless of the funding source that provides salary (e.g. state funding, grant funding, gift or alternative funding).  Individuals paid on grants will be entitled to the leave in the same way as other OSU employees, and their salary should continue to be charged to the grant and other indices per allowability guidelines regardless of usage of COVID leave or other leave. 

If an alternative funding mechanism materializes at a future date, we will assist in moving labor charges as appropriate, but no such funding mechanism is currently available.

Last updated: March 31, 2020

Currently restrictions on entering the U.S. from international travel can be found in the March 19, 2020 COVID-19 update from the U.S. Department of State:

  • No entry to any non-U.S. citizen or non-U.S. permanent resident who has been in mainland China, Iran, Brazil and other specified European countries within the previous 14 days prior to their arrival to the U.S.

These specified European countries are: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland. As of March 16, 2020, the following countries are also included: United Kingdom, excluding overseas territories outside of Europe, and the Republic of Ireland.

This prohibition does not apply to U.S. citizens and permanent residents and other individuals who are identified in the presidential proclamation.

  • U.S. citizens and permanent residents who have been in China, Iran, Brazil or one of the European countries specified above within 14 days prior to their arrival to the U.S. will be directed by the U.S. government to one of 13 U.S. airports for enhanced entry screening.  If not symptomatic for COVID-19, these travelers will be permitted to reach their final destination but must self-quarantine for 14 days. If symptomatic for COVID-19, these travelers will be referred to the U.S. Centers for Disease Control for medical evaluation.
  • For information about travel restrictions between Canada, Mexico and the USA, please reference the Department of Homeland Security Fact Sheet.

U.S. Centers for Disease Control (CDC) guidance for those returning to the U.S.:

  • The CDC asks any travelers arriving to the U.S. from a location abroad to take precautions and stay at home for 14 days.
  • As of March 27, 2020, all locations are under a worldwide CDC Level 3 Pandemic Warning.  Those arriving to the USA from all locations should:
    • Monitor your health and practice social distancing. Social distancing means staying out of crowded places, avoiding group gatherings, and maintaining distance (approximately 6 feet or 2 meters) from others when possible.
    • If you get sick with fever (100.4°F/38°C or higher), cough, or have trouble breathing:
      • Seek medical advice. Call ahead before going to a doctor’s office or emergency room.
      • Tell your doctor about your recent travel and your symptoms.
      • Avoid contact with others.
      • Do not travel while sick.
      • Cover your mouth and nose with a tissue when coughing or sneezing
Last updated: May 26, 2020

Until further notice, all non-essential OSU-sponsored travel is suspended. At this time, OSU-sponsored spring 2020 and selected summer 2020 study abroad programs have been either postponed or cancelled. Please contact the OSU Office of Global Opportunities (OSUGO) for the most updated information.

Exceptions to OSU’s travel suspension are for essential OSU-sponsored travel.  Exceptions may be granted by the relevant dean, vice provost or vice president. Exceptions should be very rare, and requests should weigh the relative risks of travel against the potential serious disruption to research or university programs. Examples of essential travel may include:

  • Travel required to fulfill contractual agreements and that may not be cancelled or postponed under the terms of those agreements;
  • Field work-related travel with seasonal or other particular constraints;
  • Travel—generally by automobile—between university locations that is essential to maintain business continuity or to carry out critical research, teaching, engagement, operational or leadership activities. (In these cases, we ask travelers to take care to sanitize their vehicles, especially motor pool or other shared use vehicles; manage occupancy in order to maximize social distancing; avoid overnight stays; and limit use of hotels or other public spaces when possible.)

The international travel restrictions are changing very quickly. If you must travel abroad, we strongly encourage travelers to monitor the Centers for Disease Control and Prevention travel restrictions, the U.S. Department of State warning levels for COVID-19 risk, and to check early with the Office of International Services to ensure that no additional restrictions have been put in place. We further encourage travelers to closely monitor restrictions while away.

Please follow these precautions and advice:

  • Stay informed about your travel destinations by checking the Centers for Disease Control and Prevention (CDC) and U.S. State Department websites above.
  • Check with airlines and minimize layovers and transfers when possible.
Last updated: March 23, 2020

Enhanced touchpoint cleaning is taking place using a disinfectant that is effective on human coronavirus. Touchpoints include door knobs and handles, faucet handles, soap dispenser levers, paper towel dispenser controls, elevator button panels and light switches. This enhanced cleaning will continue throughout the period of time that is indicated by local health authorities.

Last updated: March 20, 2020

Coronaviruses are a group of common viruses. Some affect animals; others can also affect humans. Seven different coronaviruses, that we know of to date, can infect people. Human coronaviruses commonly cause mild to moderate upper-respiratory infections, like the common cold. They can also cause more severe illnesses such as bronchitis and pneumonia.

There are several different types of human coronaviruses. The 2019 Novel Coronavirus (COVID-19), the Middle East respiratory syndrome (MERS), and severe acute respiratory syndrome (SARS) coronaviruses are all human coronaviruses.

Last updated: March 15, 2020

You will need internet access and a computer running an updated, currently supported operating system. Your device needs to have a video camera and a microphone to enable videoconferencing.

Last updated: March 15, 2020

Symptoms depend on the type of coronavirus and severity of the infection. Mild to moderate upper-respiratory infections (such as the common cold) exhibit symptoms including:

  • Runny nose
  • Headache
  • Cough
  • Sore throat
  • Fever
  • Overall sick feeling

Some coronaviruses cause severe symptoms. The infections may develop into bronchitis or pneumonia, and cause symptoms such as:

  • Fever, which may be very high with pneumonia,
  • Cough with mucus,
  • Shortness of breath,
  • Chest pain or tightness when breathing and coughing.

If you are worried about your symptoms, call the SHS nurse advice line at 541-737-2724.

Last updated: March 15, 2020

There are no specific treatments. With mild to moderate infections, most people get better on their own. You can relieve your symptoms by:

  • Taking over-the-counter medicines for pain, fever, and cough. (Note: Do not give aspirin to children and do not give cough medicine to those under age four.)
  • Using a room humidifier or taking a hot shower to help ease a sore throat and cough.
  • Getting plenty of rest.
  • Drinking fluids.

For people infected with COVID-19, there is no specific antiviral treatment recommended. Instead, infected people should receive care to help relieve symptoms. Learn more about COVID-19 Treatment.

Last updated: March 15, 2020

There is no specific antiviral treatment recommended for COVID-19 infection. People infected with COVID-19 should receive supportive care to help relieve symptoms. Learn more about COVID-19 Treatment.

Last updated: March 15, 2020

Maintaining research continuity is a critical function and should continue. However, all researchers who are able to work from home should do so until further notice. Some OSU employees will be required to continue working in OSU facilities around the state, including in labs and research spaces, to deliver critical services. Researchers who are not designated to continue working in an OSU facility should work from home to facilitate social distancing.

Other research and business continuity considerations:

  • Work with your OSU Human Resources Strategic Partner to complete your unit’s continuity plan. This plan will include identifying essential personnel and assuring they know what to do in the current state of minimal operations. It also will include communication planning, including the sharing of cell phone numbers among members of your work and research team.
  • Identify research priorities to be addressed in the state of minimal operations.
  • Inventory and perform advance testing to ensure remote internet access to files, data, servers, etc.
  • Prioritize research experiments, as appropriate.
  • Be on the lookout for information regarding human and animal subject research. Plan for the potential need to modify activities.
  • Plan for potential disruptions to research acquisitions, imports, exports and transfers.
  • Plan for remote proposal submission.
  • Review the university’s current travel guidelines on the COVID-19 website before making travel plans.
Last updated: March 23, 2020

The university is sharing frequent COVID-19 updates and public health and prevention information by emails to faculty, staff and students, as well as on the university’s COVID-19 website that is easily located through a link from the university’s home page. 

Last updated: March 19, 2020

If an employee is sick, it is essential that supervisors express concern for the employee’s well-being and advise the employee to stay home. Supervisors should advise the employee immediately to contact by phone their primary care provider and seek an appointment, or if they are seriously ill, contact by phone an emergency medical care provider. They should always call before going into the clinic or an emergency clinic. If the employee does not have a primary care health care provider, they can contact Student Health Services or the local county health department in the community in which they reside.

Last updated: March 17, 2020

If an employee is sick, it is essential that supervisors express concern for the employee’s well-being and advise the employee to stay home. Supervisors should advise the employee immediately to contact by phone their primary care provider and seek an appointment, or if they are seriously ill, contact by phone an emergency medical care provider. They should always call before going into the clinic or an emergency clinic. If the employee does not have a primary care health care provider, they can contact Student Health Services or the local county health department in the community in which they reside.

Last updated: March 24, 2020

Ecampus online courses are typically pre-recorded and accessible at time any of the day. These courses may have class size capacity like traditional on-campus courses. While Ecampus classes may be allowed for immigration purposes, OSU spring 2020 Ecampus schedule of courses is limited both in variety and in class-size capacity. Therefore, unless you are already enrolled in Ecampus classes, it may be challenging to find a full-time course load of all Ecampus courses.

Last updated: March 25, 2020

Remote teaching delivery is when a faculty member facilitates the delivery of their in-person course instruction from a different location by using tools such as Canvas and Zoom. There are online and telephone resources readily available to help students navigate all aspect of online delivery, including Zoom, on the Keep Learning website. Remote teaching delivery is not the same as offering a course online through Ecampus. The remote facilitation may occur at regularly scheduled Pacific Daylight Time (PDT) just as if the class was being taught in a regular classroom.

Last updated: March 25, 2020

The recent decision to close K-12 schools throughout Oregon has impacted significantly OSU families. The following guidance applies to all Oregon State University employees.

The university recognizes that good child care is a scarce commodity at any time within most communities in Oregon. During COVID-19, it will be even more difficult for families to find child care given recent school and child care center closures. Therefore, as a university, we should expect that the primary strategy for many families will be to keep their children at home.

The need to keep children home may require an OSU parent or guardian to stay home to provide care. As an employer, OSU seeks to support those who need to stay home to provide for their children by acknowledging that normal expectations around remote work will be relaxed during COVID-19. Remote work arrangements at this time will assume that in many cases, some employees also will be balancing child care with work activities. During this time, we anticipate that OSU families will use a variety of strategies that make sense for their situation, including engaging other family members to watch children during the workday or trading off remote work and child care. In all cases, we trust OSU families to do their best under these unprecedented circumstances, and we urge supervisors and employees to use common sense and creativity in their operational work continuity plans.

Finally, while the university encourages flexibility and creativity in supporting child care strategies, we cannot support introducing children into OSU work environments during COVID-19. Bringing children, even older teenagers, to work is not an acceptable child care strategy. Supervisors are not authorized to approve such arrangements.

The OSU Family Resource Center on the Corvallis campus is available for consultation regarding alternate child care arrangements.  The center can be reached at familyresources@oregonstate.edu. Additional information can also be found at the Oregon Early Learning.

In addition, OSU has an institutional membership to Care.com, where local in-home child care providers can be found. For more information please go to Care.com Memberships.

Please contact AskHR@oregonstate.edu should you have any questions.

Last updated: March 24, 2020

Please visit the Center for Fraternity & Sorority Life website for communication that has been shared with fraternity/sorority leadership and review answers to frequently asked questions. To connect to a staff member, email cfsl@oregonstate.edu or call 541-737-5432 and leave a voicemail. Phone calls will be returned within one business day.

Last updated: March 24, 2020

Please contact our office by emailing housing@oregonstate.edu so we can discuss your options to get your personal items and cancel your contract.

UHDS is working to identify a third party contractor that complies with OSU contract requirements that we can connect students with to manage the packing, removal, shipping, and potential storage for items left behind in rooms. Students would contract with this to-be-determined entity, pay for the services, and assume any and all liability around this process.

Steps for a student who is unable to return to Corvallis to retrieve their belongings:

  • Student should fill out their cancellation request via MyUHDS if they have not already done so.
  • Student should fill out the online shipping request form.
  • If student has not accessed the building during spring term, UHDS will credit back their spring term room and dining charges after the survey has been completed and the cancellation request is submitted.
  • Student should mail their key back to UHDS at this address:

    Kathryn Magura
    University Housing & Dining Services
    Oregon State University
    957 SW Jefferson Ave.
    Corvallis, OR  97333

Student must work with UHDS and the selected OSU third-party moving contractor to have items shipped or stored off-campus at the student’s expense.

Last updated: March 26, 2020

Every individual’s situation is different. We understand your concern about the current situation, which is very fluid and dynamic. It is important to understand the impact taking time off may have on your immigration status or immigration benefits.

  • If you enroll full-time in spring term, OSU can keep your SEVIS record active.
  • If you decide to take spring term off or register less than full-time, it is highly recommended that you contact an international student adviser in OIS to discuss your personal situation. 
  • Travel is not recommended if you are close to graduating and planning to apply for Optional Practical Training (OPT) or Academic Training (AT) as this may make you ineligible for these benefits.
Last updated: March 25, 2020

Please remain mindful of social distancing and if you develop symptoms contact the SHS Nurse Advice Line.

Last updated: March 18, 2020

If you are not well, remain in your residence hall and contact your primary care physician, Student Health Services, or a local emergency medical care provider.

Last updated: March 18, 2020

A novel coronavirus is a new coronavirus. Learn about 2019 Novel Coronavirus.

Last updated: March 15, 2020

Every researcher should complete ongoing experiments as expediently as possible while engaging fully in social distancing. Researchers planning to start new experiments should consider approaches that allow for the cessation of operations with little notice while retaining the relevancy of the data collected up until that point.

Last updated: March 23, 2020

OSU’s Office for Sponsored Research and Award Administration (OSRAA) is able to submit proposals, negotiate and accept awards, issue subcontracts/subawards, and submit and process other sponsor requests while staff are working remotely. OSRAA email and voice messages are  monitored during this period of remote work, please contact us via email or phone. In-person services are not available. Some funding agencies have extended proposal deadlines and may provide individual flexible proposal deadlines under extenuating circumstances.

Last updated: April 20, 2020

Public health officials are working to identify the source of the Novel Coronavirus (COVID-19).

Many patients in the early outbreak in Wuhan, China had some link to a large seafood and animal market. This suggests that the virus may have emerged from an animal source. Officials are analyzing the genetics of this virus to learn its specific source. 

Other coronaviruses that emerged to infect people came from animals. SARS came from civet cats and MERS came from camels.

Last updated: March 15, 2020

Please see the OSU Libraries' updates on their services for faculty and services during spring term.  

You may also want to consider how necessary limitations in library services may affect the design of assignments in your course (e.g., research papers or projects, students using Course Reserve items, etc.).

Last updated: March 25, 2020

Oregon State University has developed a digital proctoring plan for supporting faculty in the remote teaching environment (please see note below about Ecampus courses).  This plan includes a few solutions ranging from Zoom for live proctoring to Proctorio for digital proctoring. You can also learn about alternative assessments to minimize or even eliminate the need for examinations on the Keep Teaching website or by contacting the Center for Teaching and Learning.

  1.  Conduct examinations without the need to proctor.  This option relies on informing students of their obligation to adhere to the Code of Student Conduct
  2.  Conduct examinations using Zoom with a live proctor. This approach can be accomplished by using faculty or staff proctors.  We have assembled a list of people who are available to provide proctoring. If you are ready to request this service for your exam, complete the Zoom live proctoring form.
  3.  Conduct examinations using Proctorio* as the digital proctor. Proctorio provides a protected browser environment and an automated detection of anomalies based on faculty controlled settings. Students should be advised that they will be recorded during their Proctorio session.

*Since Proctorio is a limited resource for spring term, colleges are encouraged to develop a process to determine which courses require testing with this level of integrity. Two weeks notice before the exam date is needed to allow for Proctorio to be integrated into the Canvas site and for Disability Access Services (DAS) to work with faculty and DAS students on any additional accommodations needed. Send an email to Canvas@oregonstate.edu with Proctorio proctoring requests and questions. 

Please note that proctoring options for Ecampus courses through the Ecampus Testing Team have not changed for spring term. Email EcampusTesting@oregonstate.edu if you have questions about your online sections.

Last updated: March 25, 2020

OSU maintains various campus resources to assist students financially impacted by COVID-19, including:

Last updated: April 22, 2020

OSU takes matters of bias very seriously. We strive to be an inclusive and caring community, and the university does not tolerate xenophobia, racism or prohibited discrimination. If you have experienced a negative interaction as a result of fear about COVID-19, you are encouraged to complete a Bias Incident Report. The bias incident report intake process includes consulting with the Equal Opportunity and Access Office to determine whether they are best positioned to respond based on the content of the report. You can also report a bias incident to your advisor or, if you are an INTO student, to an INTO OSU care team member. It is very important that the university is made aware of bias incidents. The COVID-19 situation requires caring and support for each other, and is not the time to be fearful of our fellow OSU community members. This is the time to support each other.

Last updated: March 15, 2020

If you think you have been exposed to COVID-19 and develop a fever and other symptoms, such as cough, shortness of breath, sore throat and body aches, you should stay home; avoid close contact with others; and contact your primary health care provider via phone or secure patient portal for medical advice. The clinician may order a COVID-19 test.

For more information: Call the Benton County Public Health Department COVID-19 phone bank at 541-766-6120. If you live in a different county, contact the local health authority. Call 211 to reach the Oregon Health Authority’s general information line for COVID-19. If you are having a medical emergency, call 911. 

Last updated: March 27, 2020

Students planning to study abroad in spring should contact the OSU Office of Global Opportunities (OSUGO). At this time, OSU-sponsored spring 2020 and selected summer 2020 study abroad programs have been either postponed or cancelled.

For the most current information, please contact OSU GO directly. OSU GO staff advise students of their options for a particular situation to ensure that academic progress is not negatively impacted as a result of program postponement or cancellation.  

Last updated: March 23, 2020

OSU recommends the use of Canvas and Zoom for remote teaching delivery. See information aboutusing these tools. For general technology and resources, see the Keep Working page. If you have specialized or unique software that you use in your classes, or if you need help with these tools, please contact your local IT support team or contact the Service Desk (541-737-8787) for assistance.

Last updated: March 20, 2020

Patients with COVID-19 have reported symptoms including mild to severe respiratory illness with fever, cough, and difficulty breathing. Read about COVID-19 Symptoms.

Last updated: March 15, 2020

Please remember that airfare should be booked only when it is determined to be essential travel by deans, vice provosts or vice presidents and such approval is documented in writing.  When booking essential travel, it is recommended that the traveler purchase refundable tickets. 

Last updated: March 23, 2020

Oregon State University Library staff have suggested a number of online resources available to the OSU community:

Last updated: March 15, 2020

If your concerns are beyond the scope of our office, we recommend you to speak with an immigration attorney.  Anyone with legal questions is strongly encouraged to seek qualified legal advice for their specific personal and family circumstances. Resources to find an immigration lawyer include:

  • OSU ASOSU Legal Services (a student-fee funded resource) – provides free attorney consultations directly to any OSU student, regardless of where the student is located. ASOSU Legal Services can be reached through their website or at (541) 737-4165
  • Oregon State Bar Lawyer Referral Service – initial 30 min. consultation for $35 with a member of the Oregon State Bar. Call (800) 452-7636 or visit their website
  • American Immigration Lawyers Association Immigration Lawyer Referral Service – provides referrals to immigration attorneys across the US
  • For information about what to expect when working with a lawyer, please read the information from the Oregon State Bar
  • Office of International Services – contact us for additional guidance on seeking legal advice
Last updated: March 25, 2020

Procurement Cards will be held and you will need to contact Procurement.cards@oregonstate.edu to discuss arrangements to get the card to you.

Last updated: March 31, 2020

As instructed by Oregon Gov. Brown’s March 23, 2020, executive order, review of all OSU building operations is underway. An updated closure and reduced-operations list will be available shortly.

As of March 16, most campus buildings remained open.

In Corvallis, this includes: Student housing and dining centers, health services, the Memorial Union, Valley Library, Transportation Services, and the Student Accounts and Payroll office, although some services and hours of operation may be modified, so check their individual pages to see current schedules.

At OSU-Cascades, this includes: Obsidian Hall and Tykeson Hall, but both will have limited services and hours of operation.

At each facility that remains open, additional measures are being taken, including precautions to limit viral and bacterial exposure. Visitors to any OSU facility are also encouraged to follow CDC guidelines at all times.

While facilities are open, most programs and services will use remote methods for teaching, testing and meetings until further notice. Check individual departmental pages for how to access remote services.

Last updated: March 31, 2020

If you require any assistance with remote teaching delivery, work with your local IT support team or contact the Service Desk (541-737-8787).

Last updated: March 15, 2020

We recommend that supervisors regularly view resources found on the university’s COVID-19 website. Other credible sources of information include the Oregon Health Authority or the CDC.

If there are specific employee questions, please reach out to your designated Human Resources Strategic Partner or a member of the Employee and Labor Relations Team.

 

Last updated: March 24, 2020

Exceptions to OSU’s travel suspension may be granted by the relevant dean, vice provost or vice president.

Last updated: March 23, 2020

OSU trusts our employees to determine whether they are able to work due to personal or wellness circumstances.

As a reminder, we ask supervisors to apply a relaxed application of existing university and unit paid leave guidelines.

Last updated: March 24, 2020

Given the extraordinary nature of the COVID-19 emergency, the US government will allow campuses to suspend the Ecampus online registration restrictions for international students during spring term 2020.  This temporary provision is only in effect for the duration of the emergency.

Under the current (March 13, 2020) guidance, continuing degree-seeking and exchange students with active SEVIS records who are eligible to enroll for spring term 2020 can benefit from this provision and maintain normal progress in their academic programs. Academic English, Undergraduate Pathway, Undergraduate Transfer Program, Graduate Pathway, and Study Abroad with English Programs may not be eligible for Ecampus online course registration under this guidance. The US government has not yet provided guidance for English Language Programs. We are seeking further clarification

New students admitted for spring 2020 who remain outside of the US are not eligible and will be required to defer their admission to a future term as their SEVIS records will not be in active status.

Returning/readmitted students and progressors (i.e., people who have already been in programs at OSU) can work with their academic advisers to enroll in classes if they are outside the US.  If these students have initial I-20s, they will need to work with an OIS advisor on a case-by-case basis to determine their immigration options. 

Last updated: March 25, 2020

During Spring Break Campus Recycling is moving some buildings to on call service, meaning in those buildings we will empty recycling receptacles upon request rather than on a regular schedule.

Please view this PDF document to see which buildings are moving to on call service. Anyone in these buildings can request emptying of a receptacle that is approaching fullness by submitting an online service request. At this time we are planning to resume our normal building service schedules after spring break, but will notify you if this changes.

If your building requires alternatives to the current recycling collection process due to COVID-19 response, please contact deuelj@oregonstate.edu as soon as possible.

Note also that contingency planning for our spring term recycling collection to meet the University's needs during the COVID-19 response is ongoing.

Last updated: March 31, 2020

Instructional staff will be asked to allow maximum leniency in any necessary in-person attendance for immuno-compromised students and students with serious non-infectious illness. Students are encouraged to contact their instructor and/or teaching assistant if they believe in-person attendance is problematic. The university will continue to use the COVID-19 Updates website to provide information and send emails to ensure that all faculty and graduate teaching assistants are aware of concerns for immune-compromised students and students with serious non-infectious illness.

Last updated: March 20, 2020

The COVID-19 leave will be paid and charged to departments under the same process as current sick leave. Grants will be responsible for this unanticipated expense.

Last updated: March 24, 2020

Per current fiscal policy 03-140-408, expenses incurred because the employee is accompanied by a family member are not reimbursable. We encourage you to check with your travel provider as many are waiving change or cancellation fees.

Last updated: March 23, 2020

If you are registered full-time for spring 2020 you can maintain your immigration status whether you are in the US or outside the US.  This includes students who are considered to be “full-time” for immigration purposes with approved alternate enrollments, reduced course loads, and vacation terms. 

On March 13, 2020, the US federal government said that US institutions can temporarily allow remote delivery of course material, Ecampus online courses or a combination of both course delivery options for international students based on the COVID-19 outbreak. Given the extraordinary nature of the COVID-19 emergency, the US government will temporarily suspend the online class restrictions for international students during this emergency.

Therefore, for spring term 2020, you may be enrolled in traditional on-campus classes with remote delivery, Ecampus online classes or a combination of both to fulfil your full-time registration requirements during the term.

While Ecampus classes may be allowed for immigration purposes, OSU spring 2020 Ecampus schedule of courses is limited both in variety and in class-size capacity. Therefore, unless you are already enrolled in Ecampus classes, it may be challenging to find a full-time course load of all Ecampus courses.

Last updated: March 25, 2020

Questions will need to be emailed. That will be the most effective way for our office to answer and we will follow-up with a phone call if needed. For inquiries on general office processes, petitions, and forms, please contact registrars@oregonstate.edu.

Last updated: March 25, 2020

The Oregon State University Board of Trustees on April 3, 2020, approved recommendations from student leaders at OSU’s Corvallis and OSU-Cascades campuses to reduce student incidental fees for spring term 2020. Incidental fees will drop spring term in Corvallis from $398.44 to $353.30 for a full-time student and from $267 to $111 at OSU-Cascades.

The board did not make any adjustments to spring term 2020 tuition. However, in response to the impacts of the COVID-19 pandemic on Oregon State students and their families, trustees voted April 3 to freeze tuition rates for currently enrolled undergraduate students at OSU’s Corvallis and Bend campuses for summer session and the 2020-21 academic year.

Last updated: April 8, 2020

As with other employee groups, student workers may be allowed to work remotely where the work is conducive to such arrangements.  Remote work assignments will be made at the discretion of supervisors, based upon business need and work availability, and are limited to the time that the university curtails operations due to COVID-19. Students working remotely will not be required to complete a telecommuting agreement.

Last updated: March 24, 2020

Because Surplus Public Sales are cancelled until further notice, Surplus Property is currently taking surplus on a case-by-case basis.  Submit your request as usual and someone will contact you if special arrangements or delay in receiving surplus is needed.

Last updated: March 31, 2020

Cashier service windows in the lobby of the Kerr Administration Building will be closed. However, staff will be working remotely with limited hours on-site to provide services.  For additional information visit, Cashier’s Office.

Last updated: March 20, 2020

Payroll service windows in the lobby of the Kerr Administration Building will be closed. However, staff will be working remotely with limited hours on-site to provide services.  For additional information visit, Payroll Office.

Last updated: March 20, 2020

The Property Services Building is currently open for Campus Recycling and Surplus Property operations.  Procurement, Contract Services and Construction Contract Administration staff are working remotely.

 

Last updated: March 31, 2020

We are working closely with federal officials related to students who receive VA education benefits and the method of course delivery. Details will be sent directly to students receiving VA education benefits as they become available.

Last updated: March 19, 2020

We are working closely with federal officials related to students who receive veterans’ benefits and the method of course delivery. Details will be sent directly to students receiving veterans’ benefits as they become available.

Last updated: March 17, 2020

The Student Account service windows in the lobby of the Kerr Administration Building will be closed. However staff will be working remotely with limited hours on-site to provide services.  For additional information visit, Student Accounts.

Last updated: March 20, 2020

Please consult with the Office of Sponsored Research and Award Administration to help you determine if the funding source will cover these expenses.  If it is determined the funding source will not reimburse for the expenses, the university will reimburse you.  Please retain documentation of the determination and submit with your travel reimbursement request. We encourage you to check with your travel provider as many are waiving change or cancellation fees so that travelers can postpone their travel plans with little or no penalty.

Last updated: March 23, 2020

While we will no longer hold the in-person VA and Military Benefits session, you can review our website for information on getting started with these benefits at OSU. We are available for questions at veterans@oregonstate.edu. You should receive information directly from your college to arrange for advising and registration.

Last updated: March 19, 2020

The decision to stop self-isolation should always be made in consultation with your healthcare provider and the local health department. The decision to end self-isolation may take into account specific home and work conditions, as well as current conditions within the local community.

Talk with your healthcare provider about whether the Centers for Disease Control and Prevention  guidance on ending self-isolation applies to your situation.  The CDC offers the following guidance for people who have been staying at home to end their self-isolation but your healthcare provider may have recommendations specific to your situation:

  • You have had no fever for at least 72 hours (3 full days) without the use of fever-reducing medications.
  • AND your respiratory symptoms have resolved (cough, shortness of breath).
  • AND at least 7 days have passed since symptoms first appeared (or since the date of your first positive COVID-19 diagnostic test).

For additional guidance, visit: https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html

Last updated: April 2, 2020

Updated guidance from the U.S. Department of Labor regarding the Families First Coronavirus Response Act (FFCRA) that addresses the federal COVID-19 paid leave can be found on the federal Department of Labor site.

Last updated: April 2, 2020

Student employees will receive a bank of COVID-19 leave based on their average hours worked. To learn how to enter COVID-19 leave on your timesheet please visit MyTime. The number of hours available will be visible in the “Leave Balances” tab at the bottom of the student employee’s timesheet soon.

Last updated: April 1, 2020

Regardless of the number of positions held, all student employees will receive a COVID-19 leave bank, which will be calculated based on the student’s average hours worked for all OSU jobs. This bank can be used on multiple student appointments. Student employees holding multiple positions will not receive  separate COVID-19 leave banks per different employment position worked or appointment held.

Last updated: April 1, 2020

The student employee would record the number of hours of COVID-19 leave in the timesheet for each job held. The amount of leave recorded would be based on the student employee’s schedule in each job. For example, if in Job #1 the student usually worked Tuesday and Thursday, 2 hours each day, the student could record no more than 2 hours each Tuesday and Thursday for that particular job. If the student employee worked Monday and Friday, 3 hours each, in Job #2, the student employee could record no more than 3 hours each Monday and Friday for that particular job.

Last updated: April 1, 2020

Student employees, not able to work due to the COVID-19 response or their own personal or wellness circumstances, may utilize the following university employee benefits in the following order:

  •  COVID-19 leave
  • All accrued Oregon Sick Leave.
Last updated: April 1, 2020

The COVID-19 leave is to be used in response to the effects caused by COVID-19. As such, student employees can use this leave to care for themselves or another individual, either due to illness or due to school closure or other circumstances related to COVID-19. This leave can also be used to supplement reduced work resulted due to COVID-19.

 

Last updated: April 1, 2020

If a student employee has resigned, supervisors should ask for a letter of resignation. This notification can be given in an email to the supervisor. The supervisor should then reach out to the Student Employment Center to inform them of the resignation.

 

Last updated: April 1, 2020

During this unique time, we can look at moving student employees to other areas for continuing support and work. The Student Employment Center  needs to be contacted regarding this change, and a labor distribution may also be required depending on the situation. Depending on the duties in the new position a criminal history check and/or driving record may be required to be obtained prior to beginning the new duties.

Last updated: April 1, 2020

If work hours for a student employee will be declining, it is recommended that supervisors have a conversation with the student employee and to the best of their ability give them advance notice that work hours will likely decrease going forward, so that student employee can plan accordingly.

Last updated: April 1, 2020

The university is not asking for documentation in relation to the use of COVID-19 leave. Employees should use their judgment to determine if the reason for not working is related to the COVID-19 crisis.

Last updated: April 1, 2020

In most cases, the state of Oregon has not paid unemployment benefits to full-time students who work at OSU.  However, some student employees may qualify for Oregon unemployment insurance benefits.  Historically, students who have been registered for six or fewer credit hours per term may qualify for state unemployment insurance.  Students may always file a claim to see if they qualify for benefits as determined by the Oregon Employment Department.

If a student employee believes that they may have extenuating circumstances or qualify for an exception, we recommend that they contact the Oregon Employment Department.  Please note, the state of Oregon has relaxed some rules regarding such benefits due to COVID-19. The new rules allow for payment of benefits in new situations, such as if an employee is forced to quit work or is unable to currently search for work due to certain new qualifying COVID-19-related reasons.  The new rules are available here:  https://govstatus.egov.com/ORUnemployment_COVID19.

To file for unemployment benefits due to COVID-19, students should follow the instructions available at this link:  https://www.oregon.gov/employ/Pages/COVID-19.aspx.  If you file an unemployment insurance claim, the state will contact OSU to verify employment information. Your employment information may be an education record under the Family Educational Rights and Policy Act (“FERPA”).  Accordingly, OSU may require a FERPA-compliant signed consent to release your information to the Oregon Employment Department.  This applies to most student employment, including employment of graduate assistants.

Last updated: April 1, 2020

OSU has determined that student employees do qualify for this expanded FMLA as long as that student employee was “an employee who has been employed for at least 30 calendar days by the employer with respect to whom leave is requested.”  The expanded FMLA takes effect on April 1.   

Last updated: April 10, 2020

Please send all unemployment claim notices to University Human Resources, Employee and Labor Relations. Electronic notices should be sent to: Employee.Relations@oregonstate.edu; paper notices should be sent to: University Human Resources, Attn: Employee and Labor Relations, 1500 SW Jefferson Way, Corvallis, OR  97331.

Last updated: April 1, 2020

All OSU employees:

Employees who are not able to perform their duties remotely and cannot be reassigned to other work for the sponsored project and have exhausted COVID-19 Leave, accrued paid leave and any supplemental programs (as listed below), cannot continue to get paid for work that has not been rendered. This applies to all sources of salary funding (state, gift, grant, other funding). If you believe that you or an employee will be in this situation, please contact your Human Resources (HR) Strategic Partner.

OSU research employees:

OSU encourages principal investigators and research supervisors to identify meaningful work for research employees that brings value to the university’s mission and advances a research project and scholarship. During the university’s response to the COVID-19 pandemic and to the extent possible, PIs and supervisors should reassign graduate research assistants, research associates and faculty research assistants to undertake work that might fall outside of an originally intended work plan but still is in keeping with the intent of the project or grant and advances their research. 

Leave Benefits for All OSU Employees:

As a reminder, all OSU employees who are not able to work due to the university’s COVID-19 response – or due to their own personal wellness or family circumstances – may use the following leave, if eligible.

  • Use first: OSU-provided 80 hours of paid COVID-19 leave. This paid leave is pro-rated to the FTE of an employee’s current appointment. This 80-hour benefit is consistent with recently required federal COVID-19 benefits and is not meant to be in addition to federally mandated time. 
  • Then use: Accrued personal sick leave, personal leave and accrued vacation that an employee may have available.
  • In addition: All employees have supplemental leave programs. Academic and professional faculty may request use of the Unearned Sick Leave Advance program. Classified employees and Graduate Assistants have use of donation programs contained within the respective collective bargaining agreements between their union and the university.
Last updated: April 12, 2020

The CDC now recommends wearing cloth face coverings in public settings where other social distancing measures are difficult to maintain, such as grocery stores and pharmacies, especially in areas of significant community-based transmission. The use of simple cloth face coverings can help slow the spread of the virus and help people who may have the virus and do not know it from transmitting it to others.

Cloth face coverings should:

  • Fit snugly but comfortably against the side of the face.
  • Be secured with ties or ear loops.
  • Include multiple layers of fabric.
  • Allow for breathing without restriction.
  • Be able to be laundered and machine dried without damage or change to shape.

Individuals should be careful not to touch their eyes, nose and mouth when taking their face covering off and wash their hands immediately after removing. Always avoid touching the front of the mask. Face covering should be routinely washed – a washing machine should suffice to properly wash face coverings.

Cloth face coverings should not be placed on young children under age 2 or anyone who has trouble breathing or is unconscious, incapacitated or otherwise unable to remove the mask without assistance.

Guidance for making face coverings is readily available through multiple sites, such as hospitals and county health agencies. John Hopkins Medicine advises that fabric used should be patterned and never solid white or solid blue to avoid confusion with medical-grade masks.  Blue and white patterns should be avoided as well.

Remember: Stay home; stay 6 feet apart from others; wash your hands thoroughly and frequently and wear a cloth face covering when leaving home.

For guidance on making cloth face coverings, visit:

Last updated: April 6, 2020

Employees that have taken or plan to take any OSU equipment (capital or minor) out of OSU facilities are required to maintain accountability of those items by documenting the following:

  • The date equipment was taken.
  • A description of the items taken, such as computers, monitors, printers, etc.; please include serial numbers if possible.
  • Where the equipment was taken.
  • Who has custody and responsibility for safeguarding the equipment.

Documentation requirements can be satisfied through one of the following ways:

  • Completing the Property Loan Agreement form found in the PRO Property Policy Manual.
  • Creating a simple log in Excel or Word.
  • Using another suitable application or method that includes the requested information.

Upon completion, these records should be retained and filed by the employee’s supervisor.

Last updated: March 31, 2020

Enhanced touchpoint cleaning is taking place using a disinfectant that is effective on human coronavirus. Touchpoints include door knobs and handles, faucet handles, soap dispenser levers, paper towel dispenser controls, elevator button panels and light switches. This enhanced cleaning will continue throughout the period of time that is indicated by local health authorities.

Additional measures on the Corvallis campus include:

  • Sterilizing classrooms, including a thorough cleaning of all tables and chairs.
  • Cleaning interior windows and floors.
  • Activating faucets and eye wash stations in campus buildings to keep fresh water running through pipes.
  • Assisting the Department of Public Safety by looking for open windows or signs of a break in and locking office and other secure entryways that may have been left open.

For more information, contact the Work Coordination Center at 541-737-2969 or Joe Majeski, facilities director, at 541-737-7646; work orders can be placed by visiting my.facilities.oregonstate.edu.

Last updated: March 31, 2020

At this time, any OSU parking permit may be used in any zone (All A, B, C and R lots). All other posted signs, such as those for ADA spaces and service spaces, still apply.  The Beaver Bus has suspended operations until further notice.

The Transportation Services office in Adams Hall is closed to the public, but is offering direct customer service through their online portal, telephone and email during normal business hours, 7:30 a.m.-4:30 p.m.

Pay stations, the parking garage elevators and parking meters are being wiped down twice a day. For more information, email transportation@oregonstate.edu or call 541-737-2583. Transportation Services Director Meredith Williams can be reached at 541-737-0673.

Last updated: March 31, 2020

OSU Printing and Mailing Services is taking appropriate precautions by discontinuing Corvallis campus delivery of mail and having employees who perform critical on-site work practice social distancing measures and follow public health guidelines.

Meanwhile, OSU is taking guidance from the U.S. Postal Service statement on precautions with mail reads:

“Importantly, the CDC, the World Health Organization, as well as the Surgeon General have indicated that there is currently no evidence that COVID-19 is being spread through the mail.

According to the CDC, “In general, because of poor survivability of these coronaviruses on surfaces, there is likely very low risk of spread from products or packaging that are shipped over a period of days or weeks at ambient temperatures. Coronaviruses are generally thought to be spread most often by respiratory droplets. Currently there is no evidence to support transmission of COVID-19 associated with imported goods and there have not been any cases of COVID-19 in the United States associated with imported goods.”

According to the World Health Organization, “The likelihood of an infected person contaminating commercial goods is low and the risk of catching the virus that causes COVID-19 from a package that has been moved, traveled, and been exposed to different conditions and temperature is also low.”

Last updated: April 6, 2020

Remote teaching delivery is when a faculty member facilitates the delivery of their in-person course instruction from a different location by using tools such as Canvas and Zoom. A faculty guide to remote teaching delivery is available on the Keep Teaching website. Additionally, there will be online and telephone resources readily available to help students navigate all aspect of online delivery, including Zoom. Remote teaching delivery is not the same as offering a course online though Ecampus.

Last updated: March 11, 2020

Prepare to use Canvas, our learning management system, as well as Zoom, OSU’s web-conference tool. These tools are already available to all students and you likely have experience with them from previous classes. If you need assistance,  please contact the Community Network Service Desk at 541-737-8787, visit this support website.  

Last updated: March 13, 2020

Please visit the Keep Teaching website, which has in-depth resources for employees with teaching responsibilities.

Last updated: March 13, 2020

Any possible impacts on labs should depend on the details of the specific labs and the nature of the research or instruction within those labs. We understand that there are certain laboratories that need to maintain essential services (for example, to protect animal health). We encourage researchers to consider how they can access their data remotely to best maintain continuity of research operations.

Any possible impacts on field work should depend on the details of the field work, such as timing, location, the make-up of the field teams, whether or not the field teams are already at a location and the nature of any travel restrictions at the time of the work. Judgments may need to be made on a case-by-case basis by the respective unit head.

 

Last updated: March 13, 2020

OSU’s provisions for remote delivery of teaching and education services for students during the COVID-19 outbreak are not the same as the online educational services offered through Ecampus. While remote delivery uses a similar platform and use of video, “remote delivery” is a short-term mode of delivery of OSU’s 200 undergraduate degree programs and 100 graduate degree programs. There are significant added expenses associated with shifting to remote delivery of courses on very short notice, as well as additional costs in information technology. OSU’s traditional on-campus tuition and fees will not fully cover these expenses. However, OSU will not increase spring term tuition and fees, and the university will work with Oregon’s elected leaders and agencies to seek assistance for this more expensive delivery model so that our current and future students are not unduly impacted.

Additionally, at the present time, no major sustained changes in delivery of those programs and services funded through student fees are anticipated during this virus outbreak. While there will be a temporary reduction in some programs and services, the costs associated with these programs are largely personnel, and OSU remains committed to assuring our students are well-served and our employees remain employed. Employees who are not serving in their normal capacities may be assigned to perform other duties within their units.

Last updated: March 16, 2020

The visa status for international students staying in the U.S. will not be affected. International students considering returning to their home country should consult the Office of International Services.

Last updated: March 16, 2020

In the eventuality that the virus more directly impacts OSU, the university will use the COVID-19 website to provide information and send emails to ensure that all faculty, graduate teaching assistants and students are aware of changes that could affect face-to-face activities.

Last updated: March 13, 2020

For faculty seeking to use a physical space on the Corvallis campus to deliver instruction, please request space at Registrar's Office Remote Scheduling.

For OSU-Cascades instructors, Tykeson Hall is reserved only for regular lectures, recitations and laboratory use. The Graduate Research Center is reserved for use of the light board teaching studio. For assistance in securing a physical space at OSU-Cascades, please contact Konnie Handschuch, schedule specialist.

Last updated: March 30, 2020

Students may elect to change a course that is graded under a normal grading basis (A–F) to a satisfactory/unsatisfactory grading basis (S/U). A grade of S or U has no grade point equivalent and is not used in the GPA calculation.

Electing to change from A-F grading to S/U grading will eliminate the grade points you would normally receive in an A-F graded course from being calculated in your overall GPA. An excess of S/U graded courses puts more weight on your GPA for those courses where you received A-F grading. If you received lower A-F grades on previous courses and believe you may receive a higher grade in a course you are considering changing to S/U grading, you should consider how this will affect your GPA.

You may also be a part of a program or receive a scholarship that requires you to achieve a particular GPA each term or even enroll in courses with A-F grading. Please contact your program or relevant scholarship contact to ensure you will not jeopardize your benefits.

Last updated: April 2, 2020

No. For spring 2020 term only, we are loosening the academic regulation and allowing students to take courses with S/U grading without spring term S/U credits counting toward the 36 credit limit.

Last updated: April 2, 2020

To accommodate students during the COVID-19 pandemic, Oregon State University permits undergraduate students who have met the maximum allowable credits (36 credits) stated in Academic Regulation 18 to elect to receive S/U grades for spring 2020 courses only.

Last updated: April 2, 2020

For spring 2020 only, we are allowing a student to elect S/U grading for courses in which they previously received an A-F grade.

Last updated: April 2, 2020

The Office of the Registrar does not accept digital/electronic signatures. We are temporarily loosening our requirement for written signatures. In lieu of written signatures, for spring 2020, current students can submit completed forms, with or without a signature, from their OSU email account to the adviser’s OSU email account. Approved forms can be sent from the adviser’s OSU email account to the Office of the Registrar.

Last updated: April 2, 2020

No, your instructor does not know this. Only you and your academic adviser who approved your request will know this. The instructor enters the letter grade you would normally receive, and the student information system translates that to an S or U based on the grade entered by your instructor.

Graduate students may not elect S/U grading for undergraduate courses required to remove a deficiency (e.g. a foreign language course taken for a deficient admissions requirement).

Graduate students do not need to obtain an advisor’s signature. However, it is highly recommended that graduate students consult with their adviser prior to electing S/U grading.

Last updated: April 2, 2020

For spring 2020 only, students may elect to change their grading basis to S/U for major-required courses and receive degree-applicable credit for courses where they received an S grade.

Last updated: April 2, 2020

For spring 2020 only, we have extended the deadline to submit a change of grading basis. The new deadline is the end of week 10 or Friday, June 5, 2020.

Last updated: April 2, 2020

Yes, you may change your grading basis back to A-F grading following the same process when you changed it to S/U grading for a spring 2020 course. Submit the same form but note “A-F grading” instead of “S/U" by June 5, 2020.

Last updated: April 2, 2020

No. The minimum grade you must earn to receive an “S” grade is a C- or higher.

Last updated: April 2, 2020

Graduate students are allowed to elect S/U grading for both graduate courses and undergraduate courses.

For spring 2020 only, students may elect to change their grading basis to S/U for courses required for their program of study and receive degree-applicable credit for courses where they received an S grade. However, graduate students may not elect S/U grading for undergraduate courses required to remove a deficiency (e.g. a foreign language course taken for a deficient admissions requirement).

Last updated: April 2, 2020

OSU will reimburse employees for expenses attributable to conducting OSU business from their personal residence during the COVID-19 crisis as follows.  To qualify for reimbursement, expenses must be reasonable and incremental costs based on OSU-related business occurring in personal residences due to COVID-19.

Examples of expenses that qualify for reimbursement include:

  • A prepaid cell phone can be paid for with university funds to cover the period that employees are required to work from home in accordance with OSU COVID-19 guidance.  Supervisors should authorize the purchase of the appropriate number of minutes and data based on each individual employee’s anticipated workload and job requirements.
  • The cost of internet for employees who don’t otherwise have an internet connection can be paid for with university funds for the monthly periods that employees are required to work from home in accordance with OSU COVID-19 guidance.  However, prior to purchasing home internet services for their staff, supervisors should consider the feasibility of accessing a local hotspot or obtaining “free or discounted internet” that may be available from various internet service providers as part of their response to COVID-19.  For more information on these options see this article.  For general information about working from home, please visit the Keep Working website.
  • Office supplies such as paper, pens, notepads, webcams, printer cartridges, staplers and file folders.

Examples of expenses that will NOT be reimbursed as business expenses include:

  • Utilities such as electricity, water and gas.  These costs cannot easily be allocated between personal and business consumption and are typically incrementally insignificant.
  • Normal household expenses such as rent, depreciation, insurance, mortgage payments, and maintenance.
  • Meals and refreshments.
Last updated: April 7, 2020

Notify your instructor or graduate teaching assistant and let them know what you witnessed; they may not be aware of the problem. If you have a graduate teaching assistant or technical assistant in your section, you may be able to notify someone during the class. If not, send an email or Canvas message to your instructor or graduate teaching assistant after class. Disruptive and inappropriate behavior can interfere with students’ well-being and their ability to learn. If you let your instructor know about the situation, they can respond and support you and other students in the class.

If you have been subjected to behavior (aimed at you or others) and would like personal support, contact the Office of the Dean of Students or the ASOSU Office of Advocacy to learn more about resources available to support you.

Last updated: April 8, 2020

Look through your Canvas site for any resources or alternatives the instructor has made available. If you are unable to find any, communicate with your instructor and explain the situation. The instructor may be able to provide alternative options for completing the activity if they know the challenge you’re experiencing. If you are unable to resolve the situation with your instructor and would like additional support navigating next steps, contact the Office of Student Advocacy. If you do not have access to a computer or other equipment that you need to complete the activity, connect with the HSRC to fill out the single support form. If you do not have access to software or need technical support, contact the Service Desk

Last updated: April 8, 2020

If you’ve been asked to complete and submit work or paperwork that would generally be printed and completed by hand, consider taking a picture of the document and submitting that. If this is not possible in your situation, consult with the instructor or the person requesting the document and ask for ideas or alternatives. If you need help creating or editing a digital document or have run out of ideas, the Service Desk can help you.

Last updated: April 8, 2020

If you, a dependent or a close family member are ill, the university recommendation is to self-isolate and call your health care provider, Student Health Services or an emergency medical care provider. Please email your instructor as soon as you anticipate that illness will prevent you from attending to a requirement or meeting a deadline. The Office of the Dean of Students can also assist you if you are navigating a range of extenuating life circumstances, including but not limited to prolonged illness, hospitalization, financial concerns, etc. They can be reached via Zoom chat or audio Monday through Friday from 9 a.m. to 5 p.m. at beav.es/4qQ or by email at support.odos@oregonstate.edu.

Last updated: April 9, 2020

In response to the impacts of the COVID-19 pandemic on OSU students and their families, trustees voted April 3 to freeze tuition rates for currently enrolled undergraduate students at OSU’s Corvallis and Bend campuses for summer session and the 2020-21 academic year. Trustees also will consider in late May whether the university’s economic condition will allow OSU to offer tuition relief for new students.

Last updated: April 8, 2020

The FFCRA temporarily expands FMLA. It creates a new type of protected leave (Expanded FMLA or EFMLA) that is part of and runs concurrently with the 12-week FMLA entitlement. Expanded FMLA is available only to individuals who have 1) worked for their employer for the past 30 days, 2) have active work obligations and 3) are unable to perform those work obligations due to the need to provide care for the individual’s child because the child’s school or place of care is closed or the child’s care provider is unavailable due to COVID-19 related reasons.  Employees who do not meet normal FMLA criteria (one year of service with a minimum of 1040 hours worked) will be eligible to apply for Expanded FMLA leave if they meet the 30-day requirement and other criteria.

Last updated: April 10, 2020

The expansion has not created a new 12-week bucket of FMLA leave. An employee is eligible for a total of 12 workweeks for standard FMLA, Expanded FMLA, or some combination of the two. FMLA leave is still defined at OSU as a total of 12 weeks in the prior 12-month period. OSU has designated the “rolling backward” method to determine the leave year. This means that OSU will look backward on the calendar for one year from the first day of your requested leave to determine if you are eligible under FMLA and how much leave you have available to use. You are entitled to use any balance (or number of hours) of the 12-workweek FMLA leave period that has not been used during the preceding 12 months, whether for standard FMLA  leave or Expanded FMLA leave.

Last updated: April 10, 2020

The FFCRA’s paid leave provisions are effective on April 1, 2020, and apply to leave taken between April 1, 2020, and December 31, 2020.

Last updated: April 10, 2020

Yes, Expanded FMLA leave is partially paid according to specific rules under the EFMLA.

The first two weeks of Expanded FMLA leave are unpaid.  However, eligible employees may take paid sick leave, COVID-19 leave, any accrued vacation leave or personal leave to cover this two-week period.   

Following the first two weeks of Expanded FMLA leave, OSU requires that employees use all remaining accrued paid leave before qualifying for employer paid EFMLA leave.  Certain minimum leave balances can be maintained for classified and unclassified employees consistent with other protected leave reasons.  Employees taking leave are entitled to be paid for hours they were scheduled to work at 2/3 their regular rate or 2/3 the applicable minimum wage, whichever is higher, up to $200 per day and $10,000 in the aggregate (over a 10-week period).   Further information can be found at the Department of Labor’s website.

Last updated: April 10, 2020

No. The only type of FMLA leave that is paid leave is Expanded FMLA leave under the Emergency Family and Medical Leave Expansion Act (EFMLA) when such leave exceeds two weeks. This includes only leave taken by an employee who is unable to fulfil the obligations of their work because the employee must care for their child whose school or place of care is closed, or child care provider is unavailable, due to COVID-19 related reasons.

Last updated: April 10, 2020

EFMLA is available to all OSU employees who meet the eligibility criteria, including part-time and temporary employees and student employees, at a prorated amount.

Last updated: April 10, 2020

Employees can apply for this leave through the normal FMLA process.

Last updated: April 10, 2020

Employees will need to provide the following information via email to fmla@oregonstate.edu after submitting their request in EmpCenter:

  • The dates leave is needed
  • The COVID-19 related reason for the leave
  • A statement why the employee is unable to work or telework due to childcare needs
  • The name(s) of the employee’s child or children requiring care
  • The child/children’s ages
  • The name of the school or daycare that closed and the notice of school or daycare closure that was posted on a website or provided through the mail.
  • A statement that no co-parent, co-guardian or your usual child care provider is available to provide the care your child/children require.
  • If the child or children are over age 14, the special reason they need care.
Last updated: April 10, 2020

If it has been at least 30 calendar days from your first day of assigned work and pay at OSU you meet this requirement.

Last updated: April 10, 2020

You may take paid COVID-19 leave or Expanded FMLA to care for your child only when you need to, and actually are, caring for your child if you are unable to work or telework as a result of providing care. Generally, you do not need to take such leave if a co-parent, co-guardian, or your usual child care provider is available to provide the care your child/children needs.

Last updated: April 10, 2020

OSU is not allowing for intermittent use of Expanded FMLA leave.

Last updated: April 10, 2020

Generally, yes. In light of Congressional direction to interpret requirements among the acts consistently, Department of Labor guidance clarifies that the acts require employers to provide the same (or a nearly equivalent) job to an employee who returns to work following leave.

In most instances, you are entitled to be restored to the same or an equivalent position upon return from Expanded FMLA. However, you are not protected from employment actions that would have affected you regardless of whether you took leave.

Last updated: April 10, 2020

Under the FFCRA, a “son or daughter” is your own child, which includes your biological, adopted, or foster child, your stepchild, a legal ward, or a child for whom you are responsible for their care and well-being—someone with day-to-day responsibilities to care for or financially support a child. For additional information about in loco parentis see the Department of Labor (PDF).

In light of Congressional direction to interpret definitions consistently, the Department Of Labor guidance clarifies that under the FFCRA a “son or daughter” is also an adult son or daughter (i.e., one who is 18 years of age or older), who (1) has a mental or physical disability, and (2) is incapable of self-care because of that disability.

Last updated: April 10, 2020

OFLA was expanded under BLI 4-2020 (PDF).  This Order temporarily extended the definition of “sick child” leave under the Oregon Family Leave Act (OFLA) to cover certain global pandemic mitigation measures. The order adds OFLA coverage for Oregonians caring for children whose school or place of care is closed in response to the statewide public health emergency declared in an effort to limit the spread of COVID-19. The temporary measure is currently effective March 18, 2020, through September 13, 2020. Oregon employers were already required to allow employees up to 40 hours of Oregon Sick Time for sick child leave.  The expansion to the definition of “sick child” leave under OFLA now allows eligible employees to use any accrued leave, in addition to their Oregon Sick Time, to care for a child during a COVID-19-related school or daycare closure. OFLA leave is not employer paid. OFLA leave can be taken intermittently.

Last updated: April 10, 2020

Summer sessions 1, 2, 3 and 6 (all with start dates in June) will be offered entirely remotely. Registration for summer term will open on April 24, 2020.

The university is hopeful that the remaining two summer sessions — sessions 4 and 5 — may be offered face-to-face later in the summer, with a July and August start, respectively. Decisions about sessions 4 and 5 will ultimately be based on health guidance from the state of Oregon and county health officials as well as updates to Gov. Brown’s executive orders. OSU will make a final decision on the delivery of these two sessions by June 1, 2020.

If classroom delivery returns for sessions 4 and 5, the university is hopeful that some courses that involve lab work, site visits, internships, etc. can be held during the latter part of the summer.

Last updated: April 10, 2020

All OSU employees:

Employees who are not able to perform their duties remotely and cannot be reassigned to other work for the sponsored project and have exhausted COVID-19 Leave, accrued paid leave and any supplemental programs (as listed below), cannot continue to get paid for work that has not been rendered. This applies to all sources of salary funding (state, gift, grant, other funding). If you believe that you or an employee will be in this situation, please contact your Human Resources (HR) Strategic Partner.

OSU research employees:

OSU encourages principal investigators and research supervisors to identify meaningful work for research employees that brings value to the university’s mission and advances a research project and scholarship. During the university’s response to the COVID-19 pandemic and to the extent possible, PIs and supervisors should reassign graduate research assistants, research associates and faculty research assistants to undertake work that might fall outside of an originally intended work plan but still is in keeping with the intent of the project or grant and advances their research. 

Leave Benefits for All OSU Employees:

As a reminder, all OSU employees who are not able to work due to the university’s COVID-19 response – or due to their own personal wellness or family circumstances – may use the following leave, if eligible.

  • Use first: OSU-provided 80 hours of paid COVID-19 leave. This paid leave is pro-rated to the FTE of an employee’s current appointment. This 80-hour benefit is consistent with recently required federal COVID-19 benefits and is not meant to be in addition to federally mandated time. 
  • Then use: Accrued personal sick leave, personal leave and accrued vacation that an employee may have available.
  • In addition: All employees have supplemental leave programs. Academic and professional faculty may request use of the Unearned Sick Leave Advance program. Classified employees and Graduate Assistants have use of donation programs contained within the respective collective bargaining agreements between their union and the university.
Last updated: April 12, 2020

Generally speaking, yes. There are a number of points to consider before you use or distribute such a recording, including FERPA compliance and protecting confidential students. See this page for details.

If you have students participating in the lecture (e.g. via Zoom), their names cannot be displayed to other classes without students’ express written consent (or for spring 2020 only, electronically obtained via authentication). Alternatively, you may edit your recording to remove student information.

Last updated: April 17, 2020

Yes, you may. If student interaction occurs during the recording, you must ensure that the recording can only be accessed by those students enrolled in the class.

Last updated: April 17, 2020

OSU’s interpretation of FERPA sees students in combined sections of the same course and the same learning modality (e.g. on-campus/remote; Ecampus) as being enrolled in the same course. If possible, we advise you to edit out student information.

Last updated: April 17, 2020

Kaltura allows instructors to capture lectures and edit videos before posting. Please consult Academic Technology for assistance with Kaltura.

Last updated: April 17, 2020

Research involving capturing audio/visual information requires review from the Human Research Protection Program.  Please consult with Allyson Dean in the Office of the Registrar to determine what FERPA requirements might apply to your research.

Last updated: April 17, 2020

You may contact Allyson Dean in the Office of the Registrar with FERPA questions.

Last updated: April 17, 2020
  • Check your ONID email regularly for updates from OSU GO or your program leader/contact.  If OSU GO makes any changes to your program, we (or your program leader) will reach out to you directly via email. 
  • Do not purchase airfare or make travel plans at this time, but wait for further instructions.
  • Consider alternative plans should OSU determine that summer programs are suspended.
Last updated: April 30, 2020
  • Check your ONID email regularly for updates from OSU GO or your program leader/contact.  If OSU GO makes any changes to your program, we (or your program leader) will reach out to you directly via email. 
  • Do not purchase airfare or make travel plans at this time, but wait for further instructions.
  • Register for fall term courses at OSU as a backup option if fall programs are suspended. If your fall term program is viable, you will receive a new CRN and registration instructions from OSU GO. 
Last updated: April 30, 2020
  •  We invite you to explore program opportunities on our website for winter term 2021 and beyond.  OSU GO will continue to monitor the viability of future education abroad programs and will notify students of any program suspensions as early as possible.
Last updated: April 30, 2020

For faculty-led programs: if OSU suspends your program due to COVID-19, the participant fee, OSU GO administrative fee, and OSU GO application fee will be refunded.

For OSU exchange programs: if OSU suspends your exchange program due to COVID-19, the OSU GO administrative fee and OSU GO application fee will be refunded.

For IE3 global programs: if OSU suspends your IE3 global program (study abroad or internship) due to COVID-19, the IE3 global application fee and deposit (if applicable) will be refunded.

For OSU partner programs: if your study abroad provider (e.g. API, CIEE, IFSA-Butler, etc.) suspends your program due to COVID-19, consult with your program contact to determine their refund policy.  The OSU GO administrative fee and application fee will be refunded.

Last updated: April 30, 2020

OSU is keepinging track of any leave that a grant-funded employee used because they could not work due to COVID-19 so that the costs on grants due to the COVID-19 crisis can be documented and communicated.  Employees who are not able to perform their duties remotely and have exhausted COVID-19 leave should use accrued sick leave and vacation (when applicable). For more details, see details on the HR COVID-19 Leave page.

If an employee is using accrued sick, vacation of other leave (other than COVID-19) because they cannot perform their duties due to COVID-19, they should indicate this when recording the leave (see instructions).

Last updated: April 8, 2020