Find answers to common questions regarding COVID-19 and OSU's response. Questions and answers are updated frequently, so check back often for more information. These FAQs represent key topics and are answered from a university perspective. Check unit websites for more specific information.
At this time, there is no automatic receipt of confirmation once individuals upload their proof of vaccination or the Oregon Health Authority medical exemption form. However, specific employees working in Student Health Services and Occupational Health will review these promptly. To check whether your medical exemption or proof of vaccination has been approved, log into the SHS portal within 24-48 hours of uploading documentation (excluding weekends). On the left side, click on the option “Medical Clearances,” which will direct you to a page that shows the status of both compliance and satisfaction of the requirement.
If you have additional questions regarding the confirmation or receipt of documentation, please email [email protected].
HIPAA rules typically do not apply to employers or employment records. It only applies to HIPAA-covered entities (e.g. health care providers, a health plan or a health care clearinghouse). HIPAA notifications are therefore not required and if the university asks an employee to provide proof of vaccination, that is not a HIPAA violation.
The Student Health Services portal is being utilized for reporting proof of vaccination and exemption for students and employees because it is a secure and efficient way to document compliance. Throughout the pandemic, the SHS portal has been used for on-campus testing records and securely housing private medical information. Only a limited number of SHS employees have access to the portal and vaccination information. OSU Employee and Labor Relations will receive weekly reports regarding employee compliance and follow up with individuals as necessary.
All OSU employees are required to be in compliance with OSU’s Vaccine Program. OSU employees who claim an exemption based on a medical or non-medical reason must complete an educational module, and those who are based in Corvallis or Cascades, will have to be tested weekly for COVID-19 until further notice. Employees who are not in compliance with the vaccine program may face disciplinary action including and up to termination of OSU employment.
All students and employees are expected to be in compliance with the vaccine program by Sept. 15, 2021. Guidance for newly hired employees is forthcoming.
OSU employees will need to have proof of their final vaccination dose – either their second dose of Pfizer or Moderna, or single dose of Johnson & Johnson – by January 4, 2022.
Yes, when operationally feasible, supervisors should make every attempt to work with employees to adjust their schedule so that employees can receive a COVID-19 vaccination during their work hours.
Previously, an OSU employee could simply attest to being vaccinated. In compliance with recently adopted federal Executive Order 14042, employees of federal contractors must now provide proof of being fully vaccinated against COVID-19. As well, employees who previously claimed a vaccination exemption must either become fully vaccinated or go through a new exception process and complete specific forms. Previously, employees could watch a module and submit an exemption online. Please note that there is no longer a philosophical exception available. The only exceptions are: (1) for medical or disability reasons or (2) due to a sincerely held religious belief that prevents vaccination. More information
No. Employees who previously claimed an exemption must either become fully vaccinated or go through the new exception process. Please note that there is no longer a philosophical exemption available. Exceptions only will be considered for medical reasons or due to a sincerely held religious belief. To apply for either a medical or disability exception or a religious exception, you will need to complete new exception forms provided on the Student Health Services COVID-19 Immunization Requirements website.
Not at this time, if you are testing at one of the campus locations. Individuals will be asked to provide insurance information that will allow Willamette Valley Toxicology to bill insurance plans for the test. Insurance may not cover the full cost of the test.
If required to test as an OSU employee, OSU will cover whatever charges insurance does not cover.
If required to test as an OSU student, WVT will first bill any insurance you provide, but charges may be billed to you if they are not covered by your insurance company.
All students and employees who are voluntarily participating in campus testing are responsible for all charges whether or not they are reimbursed by the insurance company. Charges remaining after insurance reimbursement may be billed to the student or employee.
Talk with your school head about your teaching assignment.
Yes, each college has a plan to address their needs, and they are all slightly different. Faculty with questions about this should talk with their school head.
Yes, you may. If student interaction occurs during the recording, you must ensure that the recording can only be accessed by those students enrolled in the class.
It depends on if the lecture will display any student information. If you wish to record a lecture where student names are visible, it must be for sections of the same course, which OSU interprets as sections of the same course and the same learning modality (e.g. on-campus/remote; Ecampus). If possible, we advise you to edit out student information any time you record a lecture that contains student information.
It is our understanding that the answer is “No.” Currently approved COVID-19 vaccines do not contain any amount of the COVID-19 virus. Rather, they help your body develop an immune response to the virus.
People with COVID-19 have had a wide range of symptoms reported – ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus. People with these symptoms may have COVID-19:
This list does not include all possible symptoms. If you are concerned about exposure to COVID-19, contact your health care provider.
Vaccination is an important consideration for adults of any age with certain underlying medical conditions because they are at increased risk for severe illness from COVID-19. The CDC provides information specific to those who have allergies or allergic reactions and the COVID-19 vaccine. You can consult with your medical provider to get more information.
If an OSU student or employee was vaccinated in another country with a vaccine that is not currently approved in the United States, it will be accepted, as long as it is an accepted vaccine within the country it was administered.
U.S. Centers for Disease Control and Prevention guidelines call for increased circulation of air as much as possible. In addition, restricted airflow can lead to higher moisture content, contributing to mold growth and equipment failure.
Buildings on the Corvallis campus were designed for specific filters recommended by the American Society of Heating, Refrigerating and Air-Conditioning Engineers. The function of the space (office, lab, resident hall or classroom) determines the design of the system. Using HEPA filters in systems not designed for this type of filtering can lead to restricted airflow.
Corvallis campus maintenance staff follow U.S. Centers for Disease Control and Prevention and the American Society of Heating, Refrigerating and Air-Conditioning Engineers recommendations on designing a building's HVAC system, ventilating outside air into buildings and changing air filters on a schedule.
Corvallis campus maintenance staff will adjust air flow in buildings wherever possible to increase outdoor air ventilation and provide fresher air to buildings.
Enhanced touchpoint cleaning is taking place using a disinfectant that is effective on human coronavirus. Touchpoints include door knobs and handles, faucet handles, soap dispenser levers, paper towel dispenser controls, elevator button panels and light switches. This enhanced cleaning will continue throughout the period of time that is indicated by local health authorities.
Current data suggest that the coronavirus spreads mostly through inhaled respiratory droplets produced by breathing, coughing and sneezing, not through air handling systems.
The spread of COVID-19 via aerosolized particles can be mitigated by increasing fresh air delivery to indoor spaces.
OSU and Facilities Services helps reduce the spread of COVID-19 through HVAC systems by:
Facilities Services has evaluated Corvallis campus buildings and has made alterations to how fresh air is delivered, depending on the HVAC system in each building.
In addition, Facilities Services has explored using methods to increase fresh air delivery to classrooms and office spaces on campus that use radiant heat and do not have mechanical ventilation.
Facilities Services have adjusted the direct digital control (DDC) settings of many of our mechanically-ventilated buildings as well as manually set systems to increase outside air delivery to the buildings. We have also adjusted the occupancy periods to reflect the extended occupancy schedules and the reduced density.
Many of our Corvallis campus buildings, including most laboratory spaces, operate using 100% outside air systems (makeup air systems). However, buildings served by mixed air systems have not been designed to run at 100% outdoor air. Doing so could damage building HVAC systems and create unintended indoor air quality issues.
For recirculating air systems, Oregon State University is implementing strategies that increase outside air delivery. In general, most if not all mechanically ventilated buildings on campus supply fresh air at rates that exceed industry best practice (ASHRAE 62.1). These ventilation rates are based on typical occupancy patterns.
Operating all building HVAC systems 24/7 during unoccupied periods of the day would not benefit facility occupants when the building is empty. Instead, we have programmed building control changes that provide an extended building ventilation purge before occupants arrive for the day, and after they leave in the evening. These purge periods have been scheduled recognizing that some facilities have unique and extended hours of operation, and have been tailored to fit these hours.
At this time, there is no definitive research that identifies the ideal temperature and humidity percentage that would discourage the survival of COVID-19 in the indoor environment. Very few buildings located in our regional climate zone have the capability to control humidity through the HVAC system. In the absence of more definitive research on the efficacy of this approach, we do not recommend altering building temperature and humidity settings at this time.
The installation of an air cleaner does not provide sufficient protection from the COVID-19 virus alone. Facilities Services does not recommend the installation of these units campus-wide due to numerous concerns about safety and efficacy. Certain technologies within commercially available air cleaning units may actually be harmful if not operated or installed correctly. Additionally, some buildings have limited electrical service capacity and the operation of these types of units could trip electrical service breakers, causing a loss of power.
Installation of these units may be appropriate in areas that include all of the following: there is no make-up air (just recirculating air), no operable windows, small spaces (<300 SF), and high-risk spaces due to specific space use or occupancy limitations for physical distancing. However, office and conference spaces that meet these criteria should not be used as meeting space for more than one person.
If you believe that an air purifier is needed in your space:
Cleaning ductwork is not an effective or necessary strategy to control the spread COVID-19.
Opening windows can provide additional ventilation in some spaces, and would be entirely appropriate in locations such as private offices or residence halls rooms. However, this practice in some cases can cause issues around temperature, humidity, airflow and safety, especially in buildings with laboratory spaces. Users and building managers will need to evaluate the effectiveness of opening windows and make sure that there are no significant unintended negative consequences when doing so.
Facilities Services have been evaluating campus building HVAC systems at the whole building/facility level. We examine the mechanical systems to ensure that we are delivering plenty of fresh outdoor air to all building spaces served by these systems while changing air filters on schedule. If you feel that a certain location in your building is not receiving sufficient ventilation, have a discussion with your Building Manager and they can help evaluate individual spaces within a building.
Yes. Consistent with existing university policy, an employee may utilize COVID-19 or sick leave to care for a family member.
The COVID-19 leave is to be used in response to the effects caused by COVID-19. As such, student employees can use this leave to care for themselves or another individual, either due to illness or due to school closure or other circumstances related to COVID-19. This leave can also be used to supplement reduced work resulted due to COVID-19.
Student employees, not able to work due to the COVID-19 response or their own personal or wellness circumstances, may utilize the following university employee benefits in the following order:
Please send all unemployment claim notices to University Human Resources, Employee and Labor Relations. Electronic notices should be sent to: [email protected]edu; paper notices should be sent to: University Human Resources, Attn: Employee and Labor Relations, 1500 SW Jefferson Way, Corvallis, OR 97331.
You may take paid COVID-19 leave or Expanded FMLA to care for your child only when you need to, and actually are, caring for your child if you are unable to work or telework as a result of providing care. Generally, you do not need to take such leave if a co-parent, co-guardian, or your usual child care provider is available to provide the care your child/children needs.
Under the FFCRA, a “son or daughter” is your own child, which includes your biological, adopted, or foster child, your stepchild, a legal ward, or a child for whom you are responsible for their care and well-being—someone with day-to-day responsibilities to care for or financially support a child. For additional information about in loco parentis see the Department of Labor (PDF).
In light of congressional direction to interpret definitions consistently, the Department of Labor guidance clarifies that under the FFCRA a “son or daughter” is also an adult son or daughter (i.e., one who is 18 years of age or older), who (1) has a mental or physical disability, and (2) is incapable of self-care because of that disability.
The HR Service Center is continuing to work with hiring units to determine the best approach to completing new hire paperwork on an individual basis. This may mean scheduling an appointment with an HR consultant. You may need to anticipate the emergent need to set up the new employee to work remotely should resumption plans be paused at a future date.
HR has developed an online version of new employee orientation and is continuing to pause in-person orientation meetings.
HR recruitment consultants are available to assist with planning around new hires during COVID-19 and phased resumption plans, including consideration regarding the current hiring freeze. Please contact [email protected].
The university is working actively to provide additional support to employees and students who have caregiving needs, especially related to child care. We know caregiving is a major challenge given the closure of many child care centers and other services, as well as plans underway for partial or remote K-12 school reopening in many of the communities where OSU operates.
The need to keep children home may require an OSU parent or guardian to stay home to provide care. As an employer, OSU seeks to support those who need to stay home to provide for their children by acknowledging that normal expectations around remote work will be relaxed during COVID-19. Remote work arrangements at this time will assume that in many cases some employees also will be balancing child care with work activities. During this time, we anticipate that OSU families will use a variety of strategies for their situation, including engaging other family members to watch children during the workday or trading off remote work and child care. In all cases, we trust OSU families to do their best under these unprecedented circumstances, and we urge supervisors and employees to use common sense and creativity in their work plans.
Finally, while the university encourages flexibility and creativity in supporting child care strategies, we cannot support introducing children into OSU work environments during COVID-19. Bringing children, even older teenagers, to work is not an acceptable child care strategy and counter to our low-density approach. During Covid-19, supervisors are not authorized to approve such arrangements.
The OSU Family Resource Center on the Corvallis campus is available for consultation regarding alternate child care arrangements. The center can be reached at [email protected]. Additional information provided by the Oregon Department of Education Early Learning Division can be found at the Oregon Early Learning website.
In addition, OSU has an institutional membership to Care.com, where local in-home child care providers can be found. There is also an option to search for shared child care under the Care.com Nanny Share program for employees wishing to share child care costs with another family. For more information please visit to Care.com Memberships.
OSU’s new employee assistance program Beyond Benefits also can help
Please contact [email protected] should you have any additional questions.
All OSU employees:
Employees who are not able to perform their duties remotely and cannot be reassigned to other work for the sponsored project and have exhausted COVID-19 Leave, accrued paid leave and any supplemental programs (as listed below), cannot continue to get paid for work that has not been rendered. This applies to all sources of salary funding (state, gift, grant, other funding). If you believe that you or an employee will be in this situation, please contact your Human Resources (HR) Strategic Partner.
OSU research employees:
OSU encourages principal investigators and research supervisors to identify meaningful work for research employees that brings value to the university’s mission and advances a research project and scholarship. During the university’s response to the COVID-19 pandemic and to the extent possible, PIs and supervisors should reassign graduate research assistants, research associates and faculty research assistants to undertake work that might fall outside of an originally intended work plan but still is in keeping with the intent of the project or grant and advances their research.
OFLA was expanded under BLI 7-2020. This order temporarily extended the definition of “sick child” leave under the Oregon Family Leave Act (OFLA) to cover certain global pandemic mitigation measures. The Order adds OFLA coverage for Oregonians caring for children whose school or place of care is closed in response to the statewide public health emergency declared in an effort to limit the spread of COVID-19. As with all other “sick child” leaves under OFLA, the leave may be taken as a continuous block or intermittently. The temporary measure is currently effective March 18, 2020, and will remain in effect until the public health emergency has ceased.
OSU is keeping track of any leave that a grant-funded employee used because they could not work due to COVID-19 so that the costs on grants due to the COVID-19 crisis can be documented and communicated. Employees who are not able to perform their duties remotely and have exhausted COVID-19 leave should use accrued sick leave and vacation (when applicable). For more details, see details on the HR COVID-19 Leave page.
If an employee is using accrued sick, vacation of other leave (other than COVID-19) because they cannot perform their duties due to COVID-19, they should indicate this when recording the leave (see instructions).
The university will be exploring longer-term strategies regarding opportunities for remote work post pandemic. This is a complex and rapidly evolving topic; more information will be shared throughout the coming months.
Vaccinations are currently being provided to states free of charge. It is our understanding that a medical provider giving a vaccine may bill insurance for the cost of administering the vaccine, but there should not be any out of pocket costs for vaccine recipients (at least as of right now). For up-to-date information on vaccination costs based on your selected insurance plan, please visit the appropriate link at this website.
Employees may also call their insurance plan providers to seek current guidance at:
If an employee has a medical need to work from home as an accommodation, the employee should engage with the Office of Equal Opportunity and Access (EOA) regarding their accommodation request.
OSU does not control third parties and their vaccine requirements. OSU employees and students are encouraged to coordinate with those managing outside work or study to ensure understanding of all requirements.
In most cases, the state of Oregon has not paid unemployment benefits to full-time students who work at OSU. However, some student employees may qualify for Oregon unemployment insurance benefits. Historically, students who have been registered for six or fewer credit hours per term may qualify for state unemployment insurance. Students may always file a claim to see if they qualify for benefits as determined by the Oregon Employment Department.
If a student employee believes that they may have extenuating circumstances or qualify for an exception, we recommend that they contact the Oregon Employment Department. Please note, the state of Oregon has relaxed some rules regarding such benefits due to COVID-19. The new rules allow for payment of benefits in new situations, such as if an employee is forced to quit work or is unable to currently search for work due to certain new qualifying COVID-19-related reasons. The new rules are available here: https://govstatus.egov.com/ORUnemployment_COVID19.
To file for unemployment benefits due to COVID-19, students should follow the instructions available at this link: https://www.oregon.gov/employ/Pages/COVID-19.aspx. If you file an unemployment insurance claim, the state will contact OSU to verify employment information. Your employment information may be an education record under the Family Educational Rights and Policy Act (“FERPA”). Accordingly, OSU may require a FERPA-compliant signed consent to release your information to the Oregon Employment Department. This applies to most student employment, including employment of graduate assistants.
Regardless of the number of positions held, all student employees will receive a COVID-19 leave bank, which will be calculated based on the student’s average hours worked for all OSU jobs. This bank can be used on multiple student appointments. Student employees holding multiple positions will not receive separate COVID-19 leave banks per different employment position worked or appointment held.
The COVID-19 leave will be paid and charged to departments under the same process as current sick leave. Grants will be responsible for this unanticipated expense.
While we recommend an employee seek guidance from health experts, we do not recommend requiring a doctor’s release. In limited circumstances, the unit may request a doctor’s note should there be reason to believe the employee’s return would be hazardous to themselves or other employees. Prior to requesting a doctor’s note, please confer with your designated Human Resources Strategic Partner (HRSP).
COVID-19 leave is not available to be cashed out.
Yes, the vaccine requirement applies to all students who learn, work or engage in in-person university activities.
At this time, there is no cost to receive the COVID-19 vaccine, and no verification of insurance is required.
Students who learn, work or engage in-person in university activities, and employees who, as part of their job, engage in-person with others outside of their households at any OSU location are expected to comply with the vaccine program.
Class sections taught remotely should meet via Zoom at the scheduled time, and the expectation is that students will be attending class in this fashion. In Zoom, sessions can be recorded. Zoom produces a file that can be linked to Canvas. (Note that this file is very large, and should not be emailed.) In this way, anyone who missed class or wishes to review can watch the video later. Faculty are encouraged to provide other content on Canvas that helps students, but Zoom meetings at the scheduled time should anchor remote teaching. If the same course is taught via Ecampus and have already prerecorded lectures, these are fine to use as long as you attend via Zoom during class time for questions and supplemental instruction. In recent surveys, OSU students indicated that recordings of lectures were helpful to them, such as to review a confusing concept or if a technical issue caused them to miss a few minutes of the live class.
Check out the Teaching and Learning with Zoom page or OSU’s Zoom help videos. The Faculty Media Center provides workshops, step-by-step guides, and individual consultation to assist faculty with remote and hybrid teaching technologies. The Center for Teaching and Learning also supports faculty with remote and hybrid teaching course design, assessment, and more.
Zoom Participant Controls shows students how to mute and unmute their audio, rename themselves and raise their hands in a Zoom session.
If you require assistance with remote or hybrid teaching technology, work with your local IT support team or contact the Service Desk (541-737-8787). The Faculty Media Center provides workshops, step-by-step guides, and individual consultation to assist faculty with remote and hybrid teaching technologies. The Center for Teaching and Learning also supports faculty with remote and hybrid teaching course design, assessment, and more.
OSU takes matters of bias very seriously. We strive to be an inclusive and caring community, and the university does not tolerate xenophobia, racism or prohibited discrimination. If you have experienced a negative interaction as a result of fear about COVID-19, you are encouraged to complete a Bias Incident Report. The bias incident report intake process includes consulting with the Equal Opportunity and Access Office to determine whether they are best positioned to respond based on the content of the report. You can also report a bias incident to your advisor or, if you are an INTO student, to an INTO OSU care team member. It is very important that the university is made aware of bias incidents. The COVID-19 situation requires caring and support for each other, and is not the time to be fearful of our fellow OSU community members. This is the time to support each other.
Completion of two vaccine doses for the Pfizer and Moderna vaccines and an additional two weeks after the final dose. Or completion of the single dose of the Johnson & Johnson vaccine and two additional weeks.
Please call the OSU Student Health Services Nurse Advice line at 541-747-2724 with questions.
Yes, if they are otherwise in compliance with the OSU Vaccine Program requirements, including completion of a formal declination and any applicable educational requirements.
No. It is advised to get whichever brand of vaccine is available. You must complete both doses if you get Pfizer or Moderna vaccine. The Johnson & Johnson vaccine only requires one dose.
Yes, we anticipate that the OSU vaccine program will apply to all OSU employees who are engaging with others outside of their household as part of their OSU work. We are not planning to apply this program to employees who are working fully remotely.
On April 26, 2021, the U.S. federal government extended for the academic year 2021-2022, the guidance that allows U.S. institutions to temporarily allow remote delivery of course material, Ecampus online courses or a combination of both course delivery options for international students due to the COVID-19 pandemic. Given the extraordinary nature of the COVID-19 pandemic, the U.S. government will continue to temporarily suspend the online class restrictions for international students during the pandemic. It is anticipated that some international students may be unable to return to the US because of visa and travel complications resulting from the pandemic. As a result, the April 26, 2021 Student and Exchange Visitor Program (SEVP) extended guidance continues to apply for summer and fall 2021.
Oregon State University is planning to resume primarily traditional on-site and in-person learning and activities at OSU locations in fall 2021. For immigration purposes, you may be able to register for and take remotely delivered or Ecampus online courses from outside of the U.S. However, as OSU resumes on-site learning, some courses may not have a remote delivery option. It is highly recommended that you refer to the OSU Office of International Services website for more information, continue to monitor OSU’s Pathway to Fall planning website, and check with course instructors and academic advisors directly with questions.
No. OSU’s vaccination requirement applies to students and university employees. We strongly encourage everyone to obtain the vaccine as soon as possible.
No. OSU’s vaccination requirement applies to students enrolled for credit and university employees who learn, work or engage in in-person university activities. We strongly encourage everyone to obtain the vaccine as soon as possible.
To be in compliance with the COVID-19 vaccine program, employees will visit the Student Health Services website and either attest to having received the vaccine or state that they will not receive the vaccine for medical, religious, or non-medical based reasons.
No, students and employees who, for medical, religious, or non-medical reasons, will not receive the vaccine and plan to return to in-person university activities do not need to take any other action after completing the Student Health Services online submission.
All students living in the U.S are eligible for vaccination and should have access across the country. Those who are living outside of the country may also have access. We are planning for OSU’s vaccination program to allow students and employees to obtain the vaccine when they arrive on campus, so they can be in compliance with this program. Here are resources to help locate vaccines: CDC vaccine finder
For students who have been immunized in the state of Oregon but have lost their vaccination card, Student Health Services staff in Immunization Compliance can access vaccine information through the Oregon Immunization Alert website. All others needing assistance with documentation can contact Immunization Compliance as well.
OSU is accepting WHO approved vaccines at this time. We anticipate the WHO to continue approving vaccines through this year. If you have received a non-WHO approved vaccine, our immunization office will work with you on options when you arrive on campus to assist you in becoming compliant.
We ask that you use the tools licensed for University use as much as possible. Zoom requires users to sign-in through authentication, which meets FERPA standards. If there are no reasonable ways for your advisee to use Zoom and you must do a phone appointment, please confirm the student's identity by asking 3 non-directory information questions you can ask based on the information available to you in MyDegrees. Examples: What is a class you are registered for this term? What grade did you receive in XXX last term? What is your GPA? What is a course you transferred from XXXX College?
You may meet with an advisee who is in the presence of others. The student must use discretion regarding their privacy and meeting remotely.
As of June 1, 2021, OSU has lifted the travel restriction put into place due to the pandemic. Employees are to utilize standard process and approval procedures. Deans, vice presidents and vice provosts may choose to implement unit-level travel approval procedures as they manage public health and financial considerations. Employees and supervisors should review travel advisories from health authorities as they make and approve travel plans.
To register for international travel please visit the OSU International Travel Registry. For domestic travel please follow existing department guidelines.
We understand that due to the unique circumstances of COVID-19, there may be reasons why some students — or their families — do not feel that living on campus is in their best health interests. As a result, for academic year 2021-2022, requests for an exemption from the FYE Live-On Residency Requirement due to COVID-19 concerns will be considered as follows:
To learn about policies for OSU-Cascades, visit its website.
With state guidance being lifted, UHDS dining centers plan to operate at typical serving capacity this fall. We anticipate having dine-in service available in all restaurants, cafes and coffee shops. Dining areas and dining center bathrooms are cleaned daily, with additional sanitization of high touchpoint areas as needed. Our cleaning standards and processes are in line with current CDC recommendations and we use disinfectants that meet the EPA criteria for use against SARS-CoV-2. We will continue to offer low-contact food service options such as mobile pick-up and robot delivery services.
To learn more about OSU-Cascades, visit its website.
We encourage all residents to responsibly practice best measures to manage their health and help prevent the spread of COVID-19, such as daily self-monitoring for symptoms, complying with testing requirements, washing their hands frequently, and following OSU’s Safety and Success policy.
For more information about OSU-Cascades, visit its website.
If someone living in one of our halls is diagnosed with this virus, OSU and UHDS will work closely with Benton County Health on our response protocol. UHDS has identified spaces that can be set aside for students to move into should the need for self-isolation arise.
To learn about how this works at OSU-Cascades, visit its website.
Please talk to your resident director, and they can assist with an emergency room change process to move rooms or discuss our isolation and quarantine spaces. You can also contact the hall staff member on duty by calling on your hall’s duty phone.
To learn about how this works at OSU-Cascades, visit its website.
If you are not well, remain in your residence hall and contact your primary care physician, or the Student Health Services Nurse Advice Line, or a local emergency medical care provider. Please remain mindful of physical distancing and prepare to quarantine.
At this time we do not anticipate that vaccinated UHDS residents living on campus Fall 2021 and beyond will be required to test regularly for COVID-19 once their vaccination card information has been verified by Student Health Services.
More information about any required testing for non-vaccinated students prior to Move-in is forthcoming, and UHDS residents will be notified before Sept. 2021.
The previous state health guidelines that impacted filling triple rooms to full capacity have been lifted at this time, and due to demand for on-campus housing, we plan to return triple rooms to their full capacities.
All employees should be communicating with their supervisors about returning to on-site work. Although there has been an increase in cases nationally, as well as increasing cases in Oregon, OSU has announced a vaccine program requirement to help protect individuals from disease and limit the spread of COVID-19. Health authorities advise us that the widely available Moderna, Pfizer, and Johnson & Johnson vaccines in the U.S. have been shown to dramatically decrease the potential for a severe case of COVID-19.
New information from the CDC and Benton County Health Department:
No. The face covering requirement applies in indoor spaces as defined in the COVID-19 Safety & Success policy, regardless of vaccination status. Health authorities have advised us that recent studies show that it is possible for someone who has been vaccinated to become infected and spread the virus, although vaccinated people are less likely to become severely ill with COVID-19 or require hospitalization.
The Pathway to Fall plan remains in place, and OSU will adjust its plans as conditions warrant. OSU continues to monitor the status of the COVID-19 pandemic as well as guidance from local, state and federal health authorities. Although there has been an increase in cases nationally, OSU has announced a vaccine program requirement for all faculty, staff, and students to help limit the spread of COVID-19. Health authorities advise that the widely available Moderna, Pfizer, and Johnson & Johnson vaccines in the U.S. have been shown to dramatically decrease the potential for a severe case of COVID-19.
Oregon Health Authority (OHA) Rule 333-019-1025, individuals, regardless of vaccination status, are required to wear a mask, face covering or face shield when in an indoor space unless the individual:
(a) Is under five years of age; unless an individual is using public transportation or in transportation hubs in which case an individual under two years of age is not required to wear a mask, face covering or face shield.
(b) Is sleeping.
(c) Is actively eating or drinking.
(d) Is engaged in an activity that makes wearing a mask, face covering or face shield not feasible, such as when actively swimming.
(e) Is in a private individual workspace.
(f) Must remove the mask, face covering or face shield briefly because the individual’s identity needs to be confirmed by visual comparison, such as at a bank or if interacting with law enforcement.
(g) Is practicing or playing a competitive sport at any level.
(h) Is performing, including but not limited to playing music, delivering a speech to an audience, and theater.
OSU considers instruction teaching an in-person class as an allowable exception based on OHA’s rule.
Indoor spaces do not include private individual workspace which means an indoor space within a public or private workplace used for work by one individual at a time that is enclosed on all sides with walls from floor to ceiling and with a closed door.
If employee reports they believe they contracted an illness due to their work activities or says that they would like to file a workers compensation claim related to a work exposure, please complete an HR Advocate form to initiate the Workers Compensation process. Here is a link with additional information about employees’ rights to file for workers compensation related to COVID-19.
At this time, non-essential travel out of one’s residential community is discouraged. Students are advised to limit their trips outside of the area where they currently reside to minimize the risk and spread of COVID-19. The State of Oregon has further restrictions.
The program is open to all undergraduate students pursuing their bachelor's degree. International students may also be in the DPP program with Linn-Benton Community College and/or Portland Community College but are required to work with their international advisors. Post-baccalaureate students may also participate in the program but must first be admitted to OSU.
You may be able to register for and take remotely delivered courses or Ecampus online courses from outside of the U.S. However, as OSU resumes on-site learning, some courses may not have a remote delivery option. It is highly recommended that you continue to monitor OSU’s Pathway to Fall planning website for updates and check with course instructors and academic advisors directly with questions. Please also consider that the OSU Ecampus schedule of courses is limited both in variety and in class-size capacity. In addition, access to Ecampus online courses or remote delivery of courses may vary depending on global time differences, U.S. export control laws, local laws and restrictions in the student’s home country, access to reliable internet and a reliable computer. Remote courses will be delivered at their scheduled Pacific Time (PT). Be sure that you will have access to Canvas, Zoom, VPN and other software supported by OSU.
Look through your Canvas site for any resources or alternatives the instructor has made available. If you are unable to find any, communicate with your instructor and explain the situation. The instructor may be able to provide alternative options for completing the activity if they know the challenge you’re experiencing. If you are unable to resolve the situation with your instructor and would like additional support navigating next steps, contact the Office of Student Advocacy. If you do not have access to a computer or other equipment that you need to complete the activity, connect with the HSRC to fill out the single support form. If you do not have access to software or need technical support, contact the Service Desk.
No, based on current health requirements, fully vaccinated individuals will not need to quarantine as long as you do not develop any symptoms. However, if you are determined to be a close contact, you would need to get a COVID test 3-5 days after being exposed and wear a face covering when you are in a public area for a full 14 days. If you do become infected with COVID-19 you will need to isolate for 10 days, plus an additional 24 hours after the symptoms have improved. Make sure to review the current OSU Isolation & Quarantine guidelines for the latest requirements, as these may change.
Students will be asked to attest to being vaccinated by uploading their COVID-19 vaccine documentation (CDC card) into their patient portal, which is the same process used for other required vaccinations at OSU. Students can access their patient portal on the Student Health Services website.
Students who have lost their COVID vaccination card can call the Student Health Services Immunization office for help 541-737-7573.
If you are seeking an approved medical or non-medical exemption, will need to complete an official document and complete an educational module.
Employees will submit an attestation or declination via the employee portal online.
OSU is planning for primarily on-site teaching, learning, and research as of fall term. However, if students or employees believe they require a reasonable accommodation for a disability or sincerely held religious belief, employees should reach out to Equal Opportunity and Access (EOA) and students should contact Disability Access Services (DAS).
OSU is currently allowing formal exemptions or “declination” forms you will need to complete for medical or non-medical exemptions. These will include educational requirements. Students and employees engaging in-person on the Corvallis or Cascades campuses who are not vaccinated will be required to be tested weekly for COVID-19 until further notice. Access to testing will be available on each campus, and worktime can be utilized for employees to get tested.
Non-participation in the OSU COVID-19 Vaccine Program may result in formal discipline for non-compliance per university policy. For students, this may include registration holds or other actions per the university’s code of student conduct, up to and including suspension or expulsion. Employees may face disciplinary action, up to and including termination of university employment.
OSU will provide ongoing communication and education to students and employees on how all members of the OSU community can remain compliant.
OSU is planning for primarily on-site operations starting fall term 2021. Academic faculty and leadership are considering ways to accommodate students who need to quarantine or isolate and miss class. In all rooms feasible, faculty will record a lecture if a student needs to miss the class due to isolation or quarantine. Additional options available to students will vary depending on the course content and requirements. Students are encouraged to communicate directly with their instructors for specific information related to their classes.
Each fraternity and sorority that offers housing is privately owned and operated. The Center for Fraternity and Sorority Life (CFSL) is encouraging their compliance with Benton County Health Department guidance, Corvallis Fire Department guidelines, the governor’s executive orders and other requirements that may apply to them.
The fraternity/sorority community collectively is prioritizing adherence to best public health practices in ongoing planning. Fraternities/sororities are recognized student organizations and will be required to comply with applicable expectations provided by OSU for student organizations. Accountability for following OSU policies will align with the process outlined in OSU’s Code of Student Conduct.
Please visit the Center for Fraternity & Sorority Life website for specific communication that has been shared with fraternity/sorority leadership and review answers to frequently asked questions. To connect to a staff member, email [email protected] or call 541-737-5432 and leave a voicemail. Phone calls will be returned within two business days.
Supervisors should follow their normal communication procedures with their staff. If it is common practice to let others on the team know that one of the team members is out of the office, then the supervisor should continue this practice. At no time should the supervisor be communicating personally identifiable or specific information related to an illness or medical condition of an employee.
Employees are required to notify their supervisor if they have symptoms of COVID-19 or have tested positive for COVID-19 and have been on-site at an OSU location in the previous 14 days. Supervisors must then follow OSU’s COVID-19 notification protocols.
Any faculty, staff or student known to have been exposed to COVID-19 must follow direction from SHS or their local public health authority (LPHA), as well as follow OSU’s Quarantine and Isolation requirements. If you feel you have been exposed you should seek testing, even if you are vaccinated (recommended testing is within 3-5 days of exposure). You should also watch for symptoms and contact a health care provider.
Per the Centers for Disease Control & Prevention, COVID-19 spreads when an infected person breathes out droplets and very small particles that contain the virus. These droplets and particles can be breathed in by other people or land on their eyes, noses or mouth. In some circumstances, they may contaminate surfaces they touch. People who are closer than 6 feet from the infected person are most likely to get infected.
COVID-19 is spread in three main ways:
Breathing in air when close to an infected person who is exhaling small droplets and particles that contain the virus.
Having these small droplets and particles that contain virus land on the eyes, nose or mouth, especially through splashes and sprays like a cough or sneeze.
Touching eyes, nose or mouth with hands that have the virus on them.
You can protect yourself by getting vaccinated, wearing a mask, staying physically distant from others outside of your household, avoiding crowds or poorly ventilated spaces, washing your hands often, cleaning and disinfecting high-touch surfaces, and monitoring your health daily. For additional information, visit the CDC website.
Health authorities have concluded that the COVID-19 vaccination is highly effective at protecting against contracting COVID-19, as well as serious symptoms requiring hospitalization for those who do get infected. Health authorities and experts have also concluded that fully vaccinated people have a far less probability of being infected.
Nationally, as of Sept. 2021, the share of all newly infected individuals among those fully vaccinated ranges from 5.1% in Arkansas to 0.15% in Connecticut. Perhaps even more compelling is looking at the total number of fully vaccinated individuals who end up having breakthrough infections. In Oregon’s latest report (August 26), cumulatively only 0.41% of all fully vaccinated Oregon residents (2.38 million at the time) had a breakthrough infection.
Further, recent studies and a CDC report also indicate that fully vaccinated people will likely spread the virus for less time than unvaccinated people. By requiring those who are unvaccinated to get tested weekly, we will be able to identify and isolate cases much sooner among individuals who are most likely to transmit the virus and become significantly ill, leading to a decrease in case rates and hospitalization.
There will be two sites on the Corvallis campus and one site at OSU-Cascades. Testing will be provided by Willamette Valley Toxicology (WVT). At the Corvallis campus, testing sites will be located at the LaSells Stewart Center and the Student Experience Center (SEC). Hours of operation are expected to be 10 a.m. to 3 p.m. Monday thru Friday most dates. The LaSells site will not be available on Sept. 19 – 21 due to the move-in testing for university residents. The SEC site will open on Sept. 22.
More information about campus-based COVID-19 testing and meeting the weekly testing requirement can be found at https://studenthealth.oregonstate.edu/covid-testing-information
Those who have had COVID-19 are still required to be in compliance with OSU’s Vaccine program.
The Centers for Disease Control and Prevention recommend that those who have had COVID-19 still get the vaccine. While those who have had COVID-19 and recovered may have some protection, it is not known how long that protection will last. Further, a recent CDC study shows that unvaccinated individuals who previously had COVID-19 were twice as likely to be reinfected with COVID-19 than those who were fully vaccinated after having COVID-19.
Additionally, health authorities and experts are currently finding that those who get vaccinated after having COVID-19 have stronger and longer-lasting combined protection, and that the vaccination immune response is likely strong enough to provide some protection against additional new variants.
Maintaining physical distance between you and others outside of members of your household remains an important personal measure in reducing the spread of COVID-19, primarily for those who are at a higher risk of serious disease. OSU’s public health measures, including the vaccination requirement and use of face coverings, allows for the return of in-person activities on campus. OSU’s measures are in alignment with the Center for Disease Control and Prevention’s (CDC) Guidance for Institutions of Higher Education, the Oregon Health Authority and our local public health authorities. There may be circumstances where OSU needs to modify spaces to maximize distance between individuals as an added precaution.
Both student and employee test results will be stored on a secure electronic medical record platform and only accessible by OSU staff members designated to have a business need to know this information. Test results will not be communicated to supervisors, faculty or other university members other than for contact tracing and case investigations to protect the health and safety of the university community. Information specific to compliance with OSU’s testing requirement will be communicated for the purposes of enforcement.
Academic faculty and leadership are considering ways to accommodate students who need to quarantine or isolate and miss class. In all rooms feasible, faculty will record a lecture if a student needs to miss the class due to isolation or quarantine. Additional options available to students will vary depending on the course content and requirements. Students are encouraged to communicate directly with their instructors for specific information related to their classes.
Only events, programs or activities designated as requiring proof of vaccine or a recent negative COVID-19 test will have this requirement. Event, program and activity planners are expected to share this information in advance with participants via email or on their website. Planners need to refer to the requirements and guidance document to determine whether this proof is required or appropriate to be sought for their event, activity or program.
It depends. If you have recovered from a confirmed case of COVID-19 within the last 90 days (10 days in isolation plus 24 hours past the symptoms), you would not be considered infectious but could still test positive within this timeframe. If you have any symptoms, you should notify a health care provider and isolate until the symptoms have improved.
Beginning Sept. 20, 2021, it is our current understanding that booster doses are expected to be authorized by the U.S. Food & Drug Administration (FDA) and the Centers for Disease Control & Prevention (CDC) for individuals starting eight months after receiving the second dose of Pfizer-BioNTech vaccine. Moderna boosters are expected to follow. It is our understanding that these will likely be available starting eight months after completing the initial two doses.
We believe that boosters will be available through the local communities, including most pharmacies. Health care providers and mass vaccination clinics will likely be messaging eligibility information for those who receive initial doses in these sites. There should also be information available through regional health care systems and local public health authorities. OSU will communicate more information about boosters as it becomes available. Check with your local public health department or regional health services for more information. For the Corvallis/Albany/Newport area, more information is available through Samaritan Health Services.
If you are in the process of becoming fully vaccinated (i.e., in between your first and second dose), to remain in compliance with the vaccine program you will need to obtain weekly testing until you have received your second vaccine dose. At that time, you can update your attestation to indicate that you are fully vaccinated.
Compliance with OSU’s vaccine program is a condition of employment at OSU. Consequences of being out of compliance include disciplinary action up to and including termination of employment.
The Registrar’s Office will be notified about any students who are out of compliance with the vaccine program. If you are in the process of becoming fully vaccinated (i.e., in between your first and second dose), OSU will work with you to slow down or suspend disciplinary consequences for a reasonable amount of time that it might take for you to become fully vaccinated.
OSU’s Student Conduct & Community Services will be following up with those out of compliance, as compliance with OSU’s vaccine program is a condition of being a student at OSU. Consequences of being out of compliance include disciplinary action up to and including suspension from the university.
A supervisor cannot require an employee to leave based on their perception of what the employee is experiencing in terms of symptoms. In this instance, the supervisor should remind the employee about OSU’s COVID Safety & Success policy that requires employees who are experiencing symptoms of COVID-19 to refrain from engaging in work activity associated with their OSU employment. Supervisors should also remind employees of leave options available to them. Supervisor support and further situational guidance is available through a Senior Employee and Labor Relations Officer.
If an employee is sick, it is essential that supervisors express concern for the employee’s well-being and advise the employee to stay home and isolate. Supervisors should advise the employee immediately to contact by phone their primary care provider, or if they are seriously ill, contact by phone an emergency medical care provider. Employees must fill out a Positive Case Communication form to assist in contact tracing. If the employee does not have a primary care health care provider, they can contact Student Health Services or the local county health department in the community in which they reside for referrals. Employees who engage with others outside of their household as part of their work at OSU or have been on-site at an OSU location in the previous 14 days and have tested positive for COVID-19 or have symptoms of COVID-19, are required to inform OSU. Additionally in that case, supervisors must review the Positive Case Notification website to learn about necessary notifications and next steps.
Yes, as long as supplies are available and as long as OSU deems that this service is feasible and needed. All OSU Corvallis and Bend community members are able to utilize the on-campus testing sites for their testing. Insurance will be billed for the cost of the test.
The decision to test those who are unvaccinated weekly is based on multiple factors, including the size of the OSU community populations in both Corvallis and Bend relative to local health care capacity to respond in the event of a surge in cases. Further, because those who are unvaccinated are more likely to require hospitalization than those who are fully vaccinated, OSU is seeking to limit the number of OSU community members requiring advanced medical care in the event they contract COVID-19, thereby not contributing to stress on local health care capacities. Additionally, the availability of testing for some Oregon counties is variable and, given the smaller population density, may impose undue hardship on individuals.
For tests taken at an OSU location, OSU students and employees will be notified of their results through the secure Student Health Services (SHS) patient portal. Students are already regularly utilizing the portal to communicate information to SHS and receive information from SHS. Employees will receive test results and other messaging through their secured OSU patient portal as well. Employees can access their patient portal by going to https://myhealth.oregonstate.edu and logging in with ONID credentials. Portal messages will also come to employees’ e-mail addresses from “OSU Health.”
The portal will be used to communicate COVID-19 testing results from testing provided by Willamette Valley Toxicology only. Tests taken off campus will not confirm compliance with the university testing requirement.
Vaccines and testing required by OSU may be done during work hours with pre-arrangement through the employee’s supervisor.
Should families have transitional needs for flexibility in the workplace related to securing childcare arrangements heading into fall term 2021, they should discuss these needs with their supervisor. Supervisors may support short-term employee needs associated with organizing for childcare arrangements on a situational basis.
The university recognizes that OSU parents may need to keep children home due to required quarantine or isolation protocols within K-12 schools. This may require an OSU parent or guardian to stay home to provide care.
OSU is providing faculty, staff, graduate assistants and student employees an additional block of 80 hours of paid COVID-19 leave pro-rated based on FTE. This block of leave is intended to support employees at this new stage of the pandemic. This leave may be utilized Sept. 16, 2021, through June 30, 2022. It may only be used for the following reasons:
Remote work arrangements during this time may also be appropriate depending on the situation and as arranged between the employee and their supervisor.
As a reminder, the university does not support introducing children into OSU work environments during COVID-19. Bringing children, even older teenagers, to work is not an acceptable child care strategy. During Covid-19, supervisors are not authorized to approve such arrangements.
The OSU Family Resource Center on the Corvallis campus is available for consultation regarding child care arrangements. Additional information provided by the Oregon Department of Education Early Learning Division can be found at the Oregon Early Learning website.
OSU’s new employee assistance program Beyond Benefits also can help.
Please contact [email protected] with additional questions.
Search committees may choose to continue remote interview processes. On-site campus visits can also be considered at this time. In considering recruitment process design, please ensure equity of opportunity for all finalist candidates and advise visiting candidates of OSU’s face covering and other public health requirements.
Language about the vaccine program and testing requirements is being added to job postings and welcome documents.
The requirements under the FFRCA that expanded leave under FMLA expired December
In the 2021 legislative session an expansion to the Oregon Family Leave Act (OFLA) was passed. The bill expanded the definition of sick child leave to include providing home care to an employee’s child due to the closure of the child’s school or child care provider as a result of a public health emergency and allows for certain employer verification practices related to requests for this leave. Employees may contact the Protected Leave Officers in University Human Resources (UHR) at [email protected] to find out more information about their eligibility for this leave.
OSU is providing faculty, staff, graduate assistants and student employees an additional block of 80 hours of paid COVID-19 leave pro-rated based on FTE. This block of leave is intended to support employees at this new stage of the pandemic. This leave may be utilized Sept. 16, 2021, through June 30, 2022. It may only be used for the following reasons:
Learn more about safety and health improvements in campus operations by viewing the Facilities and Operations Updates for Returning to Campus presentation for building managers and safety coordinators from Sept. 9, 2021. Video clips about cleaning and ventilation strategy, Oregon OSHA requirements and more are available at Building Operations Resumption.
OSU has complied with Oregon OSHA guidance to maintain a healthier and safer workplace for employees and the community. Learn more about how OSU is following Oregon OSHA guidance by viewing Oregon OSHA Requirements from Sept. 9, 2021, presented by Tom Doyle, director of environmental health and safety.
The Oregon OSHA COVID-19 Standards poster must be posted in all campus building.
OSU’s custodial contractors have focused on disinfection over surface cleaning throughout the pandemic response. Learn more about OSU’s cleaning strategy by viewing an update on Cleaning and Disinfecting from Sept. 9, 2021, presented by Joe Majeski, director of facilities services.
OSU’s ventilation strategy has been to add as much outside air as the system feasibly allows to dilute virus particles in indoor air. Learn more about OSU’s ventilation strategy by viewing an update on Building Ventilation from Sept. 9, 2021, presented by Joe Majeski, director of facilities services.
If you, a dependent or a close family member are ill, you should self-isolate and call your health care provider, Student Health Services or an emergency medical care provider. Please email your instructor as soon as you anticipate that illness will prevent you from attending to a requirement or meeting a deadline. The COVID-19 Care Ambassador program (beav.es/covid-care) can help you plan for coursework if you need to isolate or quarantine due to COVID-19. The Office of the Dean of Students can also assist you if you are navigating a range of extenuating life circumstances, including but not limited to prolonged illness, hospitalization, financial concerns, etc. They can be reached via Zoom chat or audio Monday through Friday from 9 a.m. to 5 p.m. at 541-737-8748 or by email at [email protected].
Non-emergency phone: 541-737-7211
Oregon Health Authority: Dial 211
If you think you have been exposed to COVID-19 and have symptoms, stay home; avoid close contact with others; and contact your health care provider, Student Health Services, or an emergency medical care provider.