Pathway to Fall


PDF version of this guide is available. For questions about this guide, you may reach out directly to the relevant department or send your question to the non-emergency questions email.

Planning for In-Person Events

Section I: Introduction (Executive Summary)

Oregon State University is planning to resume traditional on-site and in-person activities at OSU locations for academic year 2021-22.

We make these plans with a careful eye on current, comprehensive public health and mitigation strategies and continuation of the Oregon Health Authority’s (OHA) vaccine distribution plan for all Oregonians.

OSU’s plans will require ongoing commitment and support from all members of the OSU community and adherence to federal, state, and other applicable guidance and requirements that permit increased on-site and in-person activities.

 While subject to change, we are currently planning for fall to include: 

  1. Resumption of in-person instruction as the primary modality of delivery at all OSU locations.
  2. Resumption of in-person administrative and operational services.
  3. Resumption of in-person and site-based research and fieldwork.
  4. Resumption of in-person and on-site co-curricular and extracurricular activities.
  5. Expansion of on-campus housing to function at a more traditional capacity.
  6. Collegiate athletic competition with limited on-site fan attendance.

OSU will operate in alignment with federal, state, and local guidance as OSU’s public health response evolves. Additional local public health requirements may apply depending on the type of OSU activity, a county’s COVID-19 risk level, and the location of activities planned.

Principles and Tactics of Return to Traditional On-site Activity

The following principles serve as the foundation of OSU’s resumption plan.

  • We will continue to take informed, proactive and intentional approaches to supporting the health, well-being and safety of all members of the OSU community. This includes careful review, exploration and adjustment of policies, practices and systems of support for students, faculty and staff at OSU locations.
  • We plan to implement a Vaccine Program that will include a requirement for all students and employees learning or working at any OSU location to be vaccinated for COVID-19.
  • OSU’s service as a state and national leader in teaching, research and outreach and extension necessitates resumption of on-site and in-person activity to the greatest extent possible. While OSU delivered on its mission during the most extreme conditions of the global pandemic, continued remote delivery of nearly all of OSU’s education and programming is not effective on a long-term basis to fulfill the university’s mission.
  • We plan to use an appropriate mix of pedagogically appropriate instructional modalities at both the undergraduate and graduate levels (face-to-face, synchronous online/remote and asynchronous online/Ecampus). Regardless of modality, we will provide students with quality instruction allowing them to attain course and program learning outcomes, and progress successfully to graduation, graduate study, and/or career.
  • OSU prioritizes consistent communication with students, faculty, graduate assistants and staff. We are committed to transparency in decision-making and communications and to engaging perspectives and voices from students, faculty and staff to the greatest extent possible.
  • The pandemic has had disparate impacts on members of the OSU community. The move to remote services also has provided disparate impacts, as will the resumption of on-site and in-person activity. Addressing these disparities is a driving force in the university’s planning for return to on-site and in-person activity.
  • In parallel with our efforts to resume traditional on-site operations this fall; the university will conduct full assessments of flexible learning and work approaches as part of an overall future of learning and work strategy.
  • Ventilation in university buildings is an important aspect as we return to on-site. HVAC systems have been adjusted where possible to maximize fresh air and filtration, and HVAC operations follow the recommendations of the Centers for Disease Control and Prevention and the American Society of Heating Refrigeration and Air Conditioning Engineers. Please see more details on the Campus Building Ventilation webpage.
  • Custodial staff and contractors will continue to clean and disinfect university spaces based on CDC recommendations, utilizing EPA-approved chemicals. Additional information about cleaning standards will be maintained on the Environmental Health and Safety Website.

Pathway to fall – Returning to On-site and In-person Activity

Subject to change based on executive order or other legal requirements and local conditions.

OSU expects to transition to higher-density, on-site and in-person activity in phased and gradual steps over the next several months, helping employees to develop comfort and confidence as we re-establish on-site workplace norms. This transition can be altered quickly if local conditions or legal requirements warrant.   

Employees should continue to review the OHA Sector Guidance ― General Guidance for Employers and Organizations to ensure requirements are met for non-instructional or research workspaces; CDC Guidance for Institutions of Higher Education (IHEs) for workspaces that support in-person instruction; residential and research activities; and the OSHA Rule Addressing COVID-19 Workplace Risks for workplace safety.

General Guidelines for Return
  • Most employees -- who prior to the COVID-19 pandemic remote work requirements provided on-site and in-person instruction, research, outreach and engagement, programming, services, and operations -- are expected to return to on-site activities. Yet, some positions may remain working remotely dependent on unit-based strategies as permitted by unit leadership, as described below.
  • There may be circumstances where remote learning and working continue as a component of in-person activities and university program delivery. Given OSU’s commitment to a culture of care, supervisors will work within university-level guidance within this document and on the OSU Safety & Success website in assessing and approving continued remote work arrangements that extend into the fall term.
  • Employees who are required and approved to be on-site to deliver reduced density/mixed modality, instruction, research, outreach and engagement, programming, services, and operations may be on-site.
  • Employees who provide extracurricular, co-curricular and other in-person programming to support limited in-person engagement (preferably outside, if possible) for students and community members can be on-site as public health conditions allow.
  • Starting with fall term 2021, any continuing partial or full-time remote work arrangements must be documented and approved in advance by an employee’s supervisor as part of a remote working agreement.
Fall Term 2021

The pathway to fall 2021 gradually transitions OSU back to traditional on-site and in-person activity to the greatest extent possible. All university operations and offices are expected to be open during traditional business hours with reduced density only where necessary. It is assumed that employees traditionally working on-site before the pandemic are expected to work on-site in the fall. Some employees may wish to continue to work either fully or partly remotely even as much of our on-site operations resume. These arrangements may be possible, and they will require a remote working agreement.

Facilities Preparation

For fall 2021, OSU will follow all applicable federal, state and local guidance and rules regarding space requirements.

  • Units will be responsible for ensuring appropriate signage is in place and that signage adheres to campus signage plan standards for temporary signage where applicable (i.e. face coverings requirement).
  • Inventories of cleaning supplies, personal protective equipment and face coverings must be monitored and maintained by individual units and departments. OSU has arranged for bulk pricing of many items. Supplies can be purchased by clicking “Resumption Supplies Link” in BennyBuy.
  • Face coverings will be made available in key locations (i.e., library, Memorial Union, health services locations).
Furniture, Technology & Equipment

Many OSU employees were encouraged to take furniture, technology, equipment and supplies home when OSU transitioned into a remote teaching and working mode in spring 2020. As we plan for resuming on-site activities and operation, we have devised a checklist for assuring a safe, successful return to an on-site work environment. Brief information provided below and details are available on Pathway to In-Person Operations checklist.

As employees are returning to their on-site workspaces, employees can review resources provided by EH&S to inform about safe lifting techniques as well as office ergonomics.

Move-in Assistance

To support the successful and deliberate moving of employees back on-site, Facilities Services can provide assistance with employee move-in, upon request. 

Support for reconnecting technology and equipment on site will be provided by the IT Team assigned to your college, department or unit. Software updates will be applied to computers to ensure protection of OSU resources. Guidelines for bringing equipment back within OSU locations, provided by OSU University Information and Technology, is available on the UIT Pathway to Fall Technology Checklist

OSU IT also will assist in reviewing and updating technologies and equipment that have been unused or minimally used during primarily remote work, such as printers, copiers, conference room technology and phones.

Service Desks and other support units are planning to continue to offer a hybrid level of services with remote as well as on-site support to guide and assist the transition for those returning to campus.

Parking & Transportation
  • Corvallis on-campus parking will continue to emphasize flexibility with daily permits available for hybrid students and employees.
  • Visit the Transportation Services website for information about parking on campus.
  • For OSU-Cascades, visit the parking services website.
  • The BeaverBus on the Corvallis campus is planned to operate the 2021-22 academic year and will resume September 20, 2021. Transit service will follow applicable CDC, OSHA, Oregon Health Authority, and industry specific best practices, requirements and guidelines and adjustments will be made as needed to accommodate campus activity and safety protocols. See the Beaver Bus website for routes and schedules.
  • Motor Pool is planned to continue to operate while following all applicable CDC, OSHA, OHA and industry requirements and OSU policies. Changes in operations or guidance will be updated on the Motor Pool website.
Ventilation

Ventilation in university buildings is an important aspect as we return to on-site. HVAC systems have been adjusted where possible to maximize fresh air and filtration, and HVAC operations follow the recommendations of the Centers for Disease Control and Prevention and the American Society of Heating Refrigeration and Air Conditioning Engineers. Please see more details on the Campus Building Ventilation webpage.

Travel
OSU-Sponsored Essential Travel

As of June 1, 2021, OSU has lifted the travel restriction put into place due to the pandemic. Employees are to utilize standard process and approval procedures. Deans, vice presidents and vice provosts may choose to implement unit-level travel approval procedures as they manage public health and financial considerations. Employees and supervisors should review travel advisories from health authorities as they make and approve travel plans.

To register for international travel please visit the OSU International Travel Registry. For domestic travel please follow existing department guidelines.

For the latest travel guidance and restrictions review the travel related Frequently Asked Questions on the COVID-19 Safety & Success website.

Meetings Guidance

As many OSU employees begin to transition to largely in-person work and operations, the following guidance is to help units thoughtfully approach how meetings are conducted.

  • It is no longer necessary to limit meetings to only remote means. Further, in-person meetings that are conducted with public health measures in place are encouraged.
  • Returning to on-site work may be destabilizing for some after months of remotely working. Establishing opportunities for in-person, employee-to-employee engagement is one way that we can re-connect with colleagues and help ease the transition.
  • Though not the norm, it is expected that some employees will continue to work remotely for several reasons, either on a temporary, semi-permanent, or permanent basis. Technology options for those employees to participate remains important. However, leaders may decide that a certain number of meetings are attended in person by all employees, if appropriate.
  • Unit leaders, in consultation with employees, can create criteria for when meetings require in-person attendance, and when hybrid or fully remote meetings are acceptable or beneficial. It is recommended that this criteria-setting begin right away so that all employees within units are aware of parameters before fall term, with the expectation of revisiting the criteria after the transition is underway.
  • Equity must be considered when implementing criteria to ensure all employees with similar roles have similar access to meeting attendance options.
  • When meetings are fully or partially conducted via remote means, to the extent possible, it is best if this is done via video conference rather than by phone to allow for maximum communication queues and access to, and for, each of the participants.
On-site Events and Activities
Planning Framework

All on-site events and activities will be conducted in alignment with:

  • Applicable guidance as directed by the Oregon Health Authority.
  • Relevant OSU policies, including OSU COVID Safety & Success and OSU Vaccine Requirement policies.
  • Any other applicable federal, state, or local requirements.
Planning Tool

In addition to obtaining approval from appropriate dean, director or department head, OSU has designed a form for organizers hosting in-person, on-site events in Corvallis to serve as a planning tool. Each submission will be reviewed for adherence to current OSU, OHA, CDC, OSHA requirements, guidelines, and policy. Forms for events held at OSU-Cascades, OSU Extension & Engagement locations, the OSU Portland Center and the Hatfield Marine Science Center are available on their respective web pages. If there are any questions about the submission, the reviewers will reach out to the event planner(s). This review process supports OSU's compliance efforts with local, state, and federal guidelines and requirements, as well as OSU policy. Note that this process is not required for unit-based, college or departmental meetings in the interest of university business but serves as an additional tool for planners.

Space Considerations

To request use of a general purpose classroom for an event (academic or non-course related), please contact your department scheduler. If you do not have a department scheduler, contact the Schedule Desk to request a contact or permission to request spaces.

Activities scheduled through the schedule desk, Facilities Services and our custodial partners are automatically notified of building activity. If scheduling activities in departmental spaces, the Building Manager will need to notify Facilities Services to ensure the building lock and unlock schedule is updated and the appropriate cleaning is completed.

Other Guidance

Recreational Spaces: Campus recreation and outdoor common areas will follow all applicable CDC, OSHA, Oregon Health Authority, and industry specific requirements and carefully consider best practices guidelines.

Section II:  Public Health Guidance

Additional details about OSU’s mitigation strategies can be found on the COVID-19 Safety & Success website.

Vaccine Guidance

Oregon State University intends to implement a COVID-19 vaccination requirement beginning fall term 2021 for those students and employees who learn, work or engage on-site at OSU locations throughout Oregon

The best way to prevent infection from COVID-19 is to be vaccinated as soon as possible and continue to follow recommended in public health measures (e.g., face coverings).

Guidance for Engagement with Individuals Not Vaccinated

Some OSU community members may not have had access to the vaccine (e.g., youths) prior to the resumption of university on-site and in-person activity. In addition, some individuals may have medical or religious reasons that preclude them from being vaccinated. OSU will provide a pathway for exemptions legally required by state or federal law. Employees, volunteers and students should understand that any individual they come in to contact with may or may not be vaccinated. Therefore, everyone must follow the current requirements provided by the Oregon Health Authority and university’s COVID-19 health and safety policies.

Distribution Support

OSU continues to support regional distribution of COVID-19 vaccines by providing space and logistical support, as requested by local health authorities. Oregon State also supports education and communication efforts to inform our community of the public health benefits, science and impact of broad acceptance of the COVID-19 vaccines.

Public Health Policies and Practices

General Guidance

OSU community members are expected to take personal responsibility to contribute to public health and safety for themselves and others by reducing the risk of spread of COVID-19.

Individuals are expected to:

  • Follow applicable OHA and CDC guidance, any applicable Executive Orders or other requirements.
  • Ensure that they self-screen for COVID-19 symptoms before coming on-site or engaging in in-person activities and remain at their residence if symptomatic or ill. Individuals may find additional resources at their my.oregonstate.edu app under COVID-19 Resources.
  • Prioritize personal hygiene by washing hands frequently, covering coughs and sneezes, and avoiding face touching and handshaking.
  • Clean personal workspace (office, desk) and living spaces frequently.
  • Stay informed about the latest university, local and general COVID-19 related developments via resources such the OSU Safety and Success Website and the Oregon Health Authority website.
  • Reinforce university public health practices and messaging within the workplace, classrooms and other areas of engagement.

Face Coverings: OSU requires the use of face coverings in indoor spaces, as well as outdoor spaces where physical distancing is not feasible.

OSU continues to be responsive to current public health conditions and guidance from the Centers for Disease Control and Prevention (CDC), the Oregon Health Authority (OHA) and local county requirements. For additional guidance, see the OSU Face Coverings guidance webpage.

OSU’s Safety & Success policy remains in effect until further notice.

OSU’s Communicable Disease Management Plan:  Communicable Disease Management Plan remains in effect until further notice.

OSHA Workplace Risk Exposure and Risk Assessment and Infection Control Plan: Oregon OSHA Rule Addressing COVID-19 Workplace Risks Exposure Risk Assessment and the OSU Infection Control Plan remain in effect until further notice.

OSU’s Positive Case Notification Protocols for employees and students COVID-19 Notification Plan remains in effect until further notice.

Policy Violations: Each member of the OSU community is responsible for holding themselves accountable to OSU policies and standards. Supervisors are expected to hold their direct reports accountable. As always, faculty are responsible for classroom management and may refer students to the Office of Student Conduct and Community Standards for further discipline if warranted. View guidance for preventing and responding to disruptive behavior related to these and other policies.

Testing Program

Testing measure OSU plans to strategically employ, in conjunction with a vaccine program, to limit the spread of COVID-19.

Testing Requirement

Beginning Sept. 15 and until further notice, unvaccinated employees and students required to comply with the university’s vaccination program – and who work or are enrolled and take classes on the Corvallis or OSU-Cascades campuses – will be required to test weekly for COVID-19. This added measure will be in place as long as the University determines that local prevalence of the disease warrants it. Requiring regular COVID-19 testing for unvaccinated OSU community members will help protect this population, detect cases earlier, and help reduce the spread of COVID-19.

Employees and students who are in the process of becoming fully vaccinated are required to test weekly, until they are fully vaccinated – which is typically two weeks after a person’s receipt of their final dose. Compliance with this testing requirement will be verified weekly. Employees who are found to not be in compliance with this weekly testing requirement beginning the week of Sept. 27 may face disciplinary action, up to and including termination of university employment. Students who are not in compliance may face disciplinary action, up to and including suspension from the university.

OSU will provide testing options for employees and students on its Corvallis and Bend campuses. Employees may obtain testing during work hours, with accommodations being allowed for those employees whose work schedules take place outside of the hours of COVID-19 testing availability.

Surveillance Testing

If OSU determines that public health conditions can be improved via testing, OSU intends to continue to perform wastewater surveillance to determine the existence and level of the virus that causes COVID-19 in Corvallis, Bend and at the Hatfield Marine Science Center in Newport.

Symptomatic Testing for Students

Student Health Services is planning to continue to provide COVID-19 on-site testing to Corvallis campus students who are symptomatic or have been determined to be in recent close contact, as defined by public health authorities, with someone who has tested positive for COVID-19.

OSU-Cascades students who are symptomatic or have been determined to be in recent close contact will have access to COVID-19 testing on campus. The OSU-Cascades Student Health Coordinator is an available resource for referrals and general navigation of regional health care options. 

Symptomatic Testing for Employees

OSU employees should continue seek symptomatic testing services from their primary health care provider.

Rapid Response/On-Demand Testing

There may be circumstances where the university determines it necessary to test a specific group to quickly assess level of exposure to a positive case. This determination will be made by OSU Coronavirus Response Coordinator, in consultation with the Executive Director of Student Health Services and the local public health authority.

Proof of Vaccine or Recent Negative COVID-19 Test

There may be circumstances where the university determines it is necessary to require proof of vaccine or recent negative COVID-19 test results in certain situations or environments. This decision will be made by the OSU Coronavirus Response Coordinator, in consultation with appropriate offices and authorities. Planners must seek review to determine whether the added measure of verifying proof of vaccination or negative covid test is required. 

Isolation and Quarantine Requirements and Protocols

Requirements: Students, faculty and staff are required to isolate or quarantine per protocols specified in the OSU Quarantine & Isolation  guidelines

Notifications: Per the Oregon Occupational Safety and Health Division (OSHA) Rule Addressing COVID-19 Workplace Risks, employee notifications must be initiated in the event an employee has been exposed to, or affected by, COVID-19 while working at an OSU location. Protocols for this requirement can be found in the OSU COVID-19 Notification Plan for Employees. The process for student positive cases can be found in the OSU COVID-19 Notification Plan for Students.

SECTION III: Supervisor/Employee Guidance

For the purpose of this section, “employee” means all academic and professional faculty, classified staff, graduate assistants, temporary and academic wage employees, and student employees.

Return to On-Site Work Arrangements

All employees who previously worked at an OSU location prior to the pandemic should be preparing for a return to on-site work as OSU transitions to fall term, depending on their position and the plans of their work unit. Most employees are expected to return to on-site work with the fall term.

Updated guidance for return to on-site work will be available in May for both employees and for supervisors. This updated guidance will include:

  • Checklist of tasks to prepare for return to on-site work.
  • Supports planned and available to assist employees in preparing for transition back to on-site work.
  • Move-in plans for specific building and work-sites.
  • Return of furniture and equipment.
  • Required University IT process for computer equipment.
  • Availability of continued remote working arrangements.

Supervisors are responsible for understanding the pathway to fall 2021 as it relates to the university, their work unit and to the individual employees under their supervision. Organizing for a return to a full residential student experience requires flexibility, clarity of purpose and a commitment to OSU’s culture of care at all stages of the process. Specific guidance will be provided to supervisors to inform decisions regarding when employees will return to on-site work, including decision support tools on how to effectively and equitably assess and arrange continuing remote work arrangements.
 
OSU understands that the ongoing environment of uncertainty and change presents challenges to our community. A Culture of Care website describes support available to the university community during the pathway to fall 2021.

Remote Work Arrangements

OSU is committed to supporting work-life balance for employees and provides general guidance on requesting flexible work as outlined in the Guide to Flexible Work Arrangements at OSU on the Work Life website. Flexible work arrangements are assessed and approved by an employee’s supervisor and unit leadership based on suitability for remote work, unit on-site operations and service goals, and equity of opportunity across the team or like positions.

In addition to these general flexible working parameters, continuation of some COVID-19 remote work arrangements may be appropriate in some cases into the fall term. Full or partial remote work arrangements may be requested by an employee or suggested or even required by a supervisor.

  • An employee whose role requires them to return to on-site work may request continued remote work on a transitional basis for fall 2021 as they resolve needs associated with childcare or other household situations. Supervisors must consider these requests in an equitable way that does not favor or disfavor employees based on, for example, parental or family status. Supervisors will consider such requests in the context of job and unit needs, as well as needed flexibility in the fall.
  • An employee may request continued remote work as a formal medical accommodation related to COVID-19.
  • A unit may determine that certain remote work arrangements are required for reasons of physical density or other safety-related reasons. In this case, employees will be assigned to continued remote work;
  • A unit and/or supervisor may wish to leverage the benefits of remote work experienced during the past year and decide to support full or part-time remote work during fall 2021 in certain situations.

Employees should expect that any remote work arrangements approved for fall term will be:

  • Assessed in the context of a unit’s ability to deliver on its mission and service commitments through a remote work strategy.
  • Equitably distributed to the extent possible across teams and for individuals in the same and/or similar position.
  • Dependent upon continued business needs and future workforce strategies adopted by the university.
  • Discussed in consultation between employee and supervisor.
  • Documented and approved through a remote work agreement.
  • Subject to adjustment as necessary throughout the fall term.

Supervisors should make information on OSU’s accommodation process accessible and work with the Office of Equal Employment and Access (EOA) in instances where individual disability or medical accommodations for remote work are requested. The EOA form provides more information.

Section IV: Academic Programming, Research & Student Services

As we resume primarily in-person instruction, OSU remains committed to do so by following all applicable health authority guidelines and university policies that increase public health and safety for all.

Academic Programming

Standards, Options and Approaches:

  • All OSU faculty, staff, and students must comply with OSU’s Vaccine Program.  Confirming vaccination status is not a part of an instructor’s role and instructors should not ask students about their vaccination status. 
  • Review the Student Positive COVID-19 Case Protocol for OSU Faculty and Staff. A detailed account with some FAQs can be found here.
  • Academic units should have plans in case an instructor becomes ill or needs to isolate or care for a dependent who is ill or has to quarantine/isolate. Plans should be approved by the academic unit and every effort should be made to not disrupt student learning.
  • Each instructor should have a plan to work with students who may need to quarantine while taking their class. Options, language for syllabi, and suggestions are provided on the CTL webpage. A reasonable effort must be made to assist students with course material/requirements if the student must miss class for Covid-related reasons. 
  • Academic units and instructors should have plans in place to serve international students who are unable to return to the US because of visa complications resulting from the pandemic. Consider alternatives to allow these students to participate in courses and learning activities. Contact OIS with questions.  
  • Instructors are not required to teach in a “hyflex” mode (in which students attend either in person or remotely). During temporary periods when students may be unable to attend class (i.e., because they are isolating or in quarantine) instructors should, at a minimum and where possible, record class sessions so students can watch the videos as they are able. Additional accommodations can be made at the discretion of the instructor, but we urge compassion and flexibility in deadlines and forms of assessment. Faculty should consult unit leadership for guidance should students not be able to participate in the course with reasonable accommodation.
  • Review field trip guidance. Application of the field trip protocol will be handled by each unit. Some group activities (such as CEOAS ship operations and research) may require vaccinations for participation. Please contact the COVID team for determination.  
  • Academic units should carefully review their course fees to ensure they reflect fall 2021 needs. Review course fee guidance
  • OSU will continue to monitor the pandemic situation and its effect on students and faculty as it relates to registration policies. Details about modification to the S/U and W/D deadlines will be shared at the beginning of fall term. OSU’s Academic Requirements Committee, which considers modifications to registration policies, has been advised by the Faculty Senate Executive Committee (FSEC) to be lenient during “COVID times.” FSEC will offer ongoing guidance into fall 2021.

Pedagogical Considerations

  • Students who enroll in a program with the expectation of attending via one campus (Corvallis, Cascades, or Ecampus) must be able to complete all courses in that program at that campus, absent a university decision based on public health requirements or guidance.
  • Some academic activities associated with course delivery, like office hours and advising appointments, may need to be offered remotely if it is best for health and safety reasons. Instructors should make determinations about office hour locations in consultation with their unit head/chair. Every effort should be made to offer at least some portion of office hours in person.
  • Guidance on addressing mask wearing or disruptive behavior is available here.
  • Any instructors teaching remotely should contact the Center for Teaching and Learning to learn about best approaches for course design.
  • During remote learning, students conducted all their learning activities via a computer and instructors often provided notes, slides, and lecture recordings. See new CTL infographics for recording lectures, sharing your slides, allowing technology, and using untimed exams should you decide to continue these practices after returning to in-person teaching.
  • Use this check list to prepare to return to a classroom you may not have visited since Fall 2019.
  • Use Canvas and be ready to publish the Canvas page with content before the first day of class.
  • Visit your assigned classroom before Fall Term. Technology has been refreshed in many classrooms while you were teaching remotely. Reach out for an In Room Consultation if you have questions about the technology in the classroom.
  • You might choose to record all class periods regardless of specific student need. Consider pros and cons of lecture recordingsLecture capture is now based on Zoom and over 400 classrooms are equipped to support recording. Schedule a class tech check, and set Zoom Meetings to automatically record in the cloud enabled so you don’t have to remember to click record in the classroom. Lecture capture information can be found here.
  • Looking for Zoom support for your lecture? Request a Technical Keep Teaching Assistant to remotely join each class and assist with Zoom Meeting controls and notify you of chats or raised hands.
  • Is something not working the way you expected once class starts? Pick up the Presentation Support phone in the classroom to be connected directly to a technician for just in time support for installed classroom technology.
  • Check the Academic Technology Blog for continued updates related to Teaching and Learning this fall.

Scheduling

Most OSU class sections (other than those offered through Ecampus) are expected to be offered primarily in-person beginning in fall 2021. Except in cases where individual faculty members request an accommodation (through EOA) to teach remotely, selecting course modalities must fall to unit leadership, guided by the criteria listed below. 

  • All courses with the remote modality must be approved by program and unit leadership, and college leadership. These approvals must be reported to the  Office of the Registrar Scheduling Team for updates to the schedule of classes and reporting to the Provost’s Office. 
  • Unless necessitated by public health requirements and guidance, as determined by the OSU COVID-19 Response Coordinator, we expect that most, if not all, campus-based courses (excepting Ecampus) are offered in person. Students have registered based on modalities published in the Schedule of Classes.  
  • Justifications for remote modality courses must meet one or more of the following criteria unless public health restrictions, as determined by the OSU COVID-19 Response Coordinator: 
    • Content delivery through remote means (other than Ecampus) enhances student access and success and mirrors in-person experiences. This may include holding synchronous class meetings and the use of innovative methodologies involving remote delivery to provide flexibility for students who find these methods preferable to more traditional methods. 
    • Content delivery through remote means (other than Ecampus) allows students in different physical locations to engage with and learn from one another in ways that are not possible for a course delivered in person or using the Ecampus, asynchronous approach. 
    • Individual faculty members demonstrate the ability to teach in a "HyFlex" modality well. HyFlex means some students are physically present while simultaneously, some participate remotely. Should a program/unit/college decide on this approach, they must consult with the Center for Teaching and Learning for assistance in designing the course. 
  • Units may offer additional Ecampus sections, though these should not be offered to replace existing in-person sections (unless it is the only way to accommodate a faculty member who has an EOA/HR accommodation). 

Classroom Logistics

Classrooms in fall 2021 were assigned based on Oregon Health Authority guidelines, OSHA or other applicable requirements and guidelines. Additional Considerations: 

  • The Office of the Registrar (OtR) assigns all campus spaces to classes, including departmental classrooms. There will be a collaborative effort with unit schedulers to accommodate as many sections on campus as possible, utilizing available spaces. 
  • OSU’s facilities and operations teams will follow all OSHA, CDC, OHA, industry-specific (e.g. ASHRAE ) or other applicable requirements and carefully consider best practices and guidelines. 
  • There may be physical seating restrictions (e.g. basic barriers such as tape) in some classrooms. Consult OSU guidance on how faculty can have conversations concerning restrictions and what to do if students disagree with a restriction.  
  • There may be continued (limited) tent usage on campus during fall 2021 on the Corvallis campus, including for the music department, if there is not sufficient space in classrooms. 
  • Course instructors can provide students with this form for all COVID policy related questions. 
  • The Resumption Stores (through Benny Buy) have KN-95 masks, hand sanitizer, COVID approved cleaners, and gloves that may be obtained and used in the classrooms. Building managers should order these supplies as needed for classrooms (GP and departmental) in their building. Basic classroom supplies for GP rooms are free of charge. Faculty can also obtain KN-95 masks at no cost, and they may want to have them available for students who forget their masks.  

Click here for tips for preventing and responding to disruptive behavior in the learning environment as guiding by Student Conduct & Community Standards.

Special Note: If you are concerned with a message on a mask, the same rules apply to mask wearing as any clothing. Please treat it the same as you would a student wearing a particular t-shirt.  And, please consult with the Office of the Dean of Students if you have free speech concerns

Academic Advising/Counseling Guidance

Academic Advising and Academic Counseling are critical services for supporting student progression and success. In support of OSU’s residential campus experience, in-person engagement will continue to be OSU’s baseline advising modality. Advising offices, in response to student need, may offer a selection of remote advising options as a strategy that acknowledges and enhances the student experience and ensures access, in particular, for students learning at a distance.

  • Offices that house academic advising and academic counseling functions are expected to be open and staffed consistent with centrally administered services.
  • Use of remote tools in providing advising/counseling should be determined based on student interest, demand, and learning location.
  • As modality is considered, academic advising/counseling space must provide for confidentiality, recognizing the nature of the work, and FERPA protection.

Student Services

Student Support Offices and Services

  • OSU is planning for all student support offices to be open and available for in-person interactions with students beginning in fall 2021 in Corvallis and Bend. These offices include but are not limited to the Memorial Union, student cultural resource centers and Student Experience Center on the Corvallis campus.
  • Office hours may be adjusted based on staff resumption to campus. During summer 2021 staff will confirm technology needed for this transition.
  • Office of International Services will be tracking travel restrictions that may exist for students coming to the U.S. as well as the ability to access the vaccine once they have arrived. 
  • OSU anticipates that the Dixon Recreation Center on the Corvallis campus will be open and will follow the applicable health authority requirements and guidance to provide an on-campus location for students to experience community and wellbeing.

Housing and Dining Considerations

  • The First Year Live-on-Campus Requirement will be in place for the 2021-22 academic year in Corvallis and Bend. More information about the policy (and applicable exemptions) is available on the Office of the Dean of Students website.
  • Dining centers will operate in accordance with relevant health authority guidance.
  • Cleaning of touch points will be provided within residence halls and dining centers.
  • Students may be required to test for COVID-19 as determined by the OSU Coronavirus Response Coordinator, based on prevalence in the community while living on campus.
  • A quarantine and isolation program will be in place for students who live on campus in Corvallis and Bend.

Research

OSU’s research facilities will follow all applicable Oregon Health Authority and other health authority requirements. Refer to the COVID-19 Safety & Success website for updates.

  • Research activities can take place on campus or at on-site locations while remaining in compliance with the physical distancing, face covering or PPE use requirements, cleaning protocols, travel restrictions or other applicable health authority requirements or OSU policies that may be in effect in fall 2021. This includes considerations related to research with human subjects or animals.
  • Activities related to training of staff, postdocs and students for research can take place while adhering to physical distancing, face covering or PPE use requirements, cleaning protocols, travel restrictions or other applicable health authority requirements or OSU policies.
  • Field work or other off-site activities will adhere to physical distancing, face covering or PPE use requirements, cleaning protocols, travel restrictions or other applicable health authority requirements or OSU policies Travel to such sites is informed by OSU’s travel guidance that is in effect at the time of travel.
  • Visitors for the purposes of engaging in research activities on campus or other on-site facilities can proceed provided all distancing, face covering or PPE use, and quarantine or other applicable health authority requirements can be met.
  • Effective June 21, 2021, the resumption approval process is no longer in use. Please reference university specific guidelines as needed.

Section V: Specific Guidance

Budget and Financial Planning

Revenue losses and additional costs for OSU’s response to the pandemic have been felt throughout all university colleges, divisions and units. Funding these costs and losses will require use of federal relief funding, expense savings and fund balances at every level of the university. The specific requirements of the second and third federal relief packages are still being interpreted. However, those funds will be used to address losses in the current year (FY21) that impact the university broadly, affect long-term affordability for students and limit the ability of faculty to pursue work in scholarship and engagement. At this time:

  • Costs that are required to meet federal, state or county health requirements as interpreted by the Continuity Management Team or university-wide policy requirements will be funded centrally to the extent resources are available.
  • Costs that are deemed necessary for increased on-site campus density of critical functions will be funded centrally to the extent resources are available.
  • Costs related to unit-level decisions about how to most effectively enable work responsibilities for individual employees will generally be the responsibility of the employing unit (much as is the case when units hire someone and define the nature of the work).
  • Costs that are result of the university’s response to the COVID-19 pandemic should be coded using the COVID-19 activity code, (ZCOV).
  • If units provide additional resources to an employee, and believe those are because of pandemic-specific circumstances (as opposed to the nature of the work or the skills of the particular employee), those costs should be coded with (ZCOV) for consideration for reimbursement if resources are available.
  • If unit leaders are unsure if budget impacts will be covered, they should commit to reasonable decisions that best serve the needs of their students, faculty, staff and stakeholders, as balanced against budget allocation (in consultation with their supervisor).
  • If uncertain, units should include the ZCOV activity code in the transaction and costs will be reviewed and categorized as guidance evolves. The current ZCOV activity code tracking is expected to continue through the 2021-22 fiscal year.
  • If you are spending funds that already use an activity code, please use your index and activity code and enter COVID-19 in the first line of the document text (e.g., the FOATEXT form).
  • While everyone prefers certainty, we expect to remain in an uncertain environment for most of the next year regarding OSU’s financial resources.  The goal is that the whole university, regardless of fund type or level, exits the pandemic as intact as possible and able to move forward. That may involve using some unit-level resources — patience, collaboration, and consistent documentation will be essential as we work through the next year.
  • For Benny Buy follow the procedures below:
    • When making purchases in BennyBuy, shoppers/requestors need to insert COVID-19 in the internal notes section of the requisition at checkout. This is critical, especially for catalog purchases.
    • When processing payments in BennyBuy, invoice entry staff need to put COVID-19 in the check comment field, which is located in the general section of the invoice document. (The check comment field translates to FOATEXT in Banner, which is the field used by OSU to identify COVID-19 expenses.) If the end user properly puts in the internal note on the requisition, it will flow automatically into the invoice for PO invoices.

Extension and Engagement Specific Guidance/Guidelines

For OSU Extension specific guidance, refer to COVID-19 resources for OSU Extension.

Student Activity and Engagement Specific Guidance/Guidelines

Student activities and gatherings will be permitted in accordance with OSU, federal, state and county guidelines and requirements. Tracking participation at events will take place to the greatest extent possible.

Youth Programming Specific Guidance/Guidelines

Youth activities must be registered through the Youth Program Registry system. Registration requires the submission of program information, including activity details, as well as basic contact information.

A complete list of Authorized Adults who will be involved in the activity, including Activity Leader, OSU Primary Contact and Staff/Volunteers with direct access to minors must be provided. 

Once information has been submitted, the Office of Youth Safety & Compliance will review program details and notify you on the status of your registration, including any recommended modifications or clarification requests.

Intercollegiate Athletics

Intercollegiate Athletics will follow all protocols as outlined by the NCAA COVID-19 Medical Advisory Group, the Pac-12 COVID-19 Medical Advisory Committee and related OHA Guidance.

Resumption of Athletic Activities

Medical and operational practice and competition activities will follow the minimum standards outlined by the NCAA COVID-19 Medical Advisory Group as well as enhanced protocols outlined by the Pac-12 COVID-19 Medical Advisory Committee.  All such activities can only commence with approval from OHA pursuant to the Sector Guidance on the Statewide Reopening Guidance for Professional and Collegiate Sports.

Teams visiting campus for competition must follow protocols established by the Pac-12 COVID-19 Medical Advisory Committee.

Conduct of Athletic Events 

  • Essential staff and participants involved in athletic events will follow event protocols determined by the NCAA COVID-19 Medical Advisory Group, the Pac-12 COVID-19 Medical Advisory Committee, related OHA Guidance and the Department of Athletics.  Such protocols will be submitted in advance of the conduct of athletic events pursuant to the Statewide Reopening Guidance for Professional and Collegiate Sports.
  • The allowance of spectators at intercollegiate athletic events will follow the OHA sector guidance on Indoor and Outdoor Entertainment Establishments
  • Spectator capacities will be adjusted pursuant to county risk levels, per the guidance.  OHA and the University COVID-19 Response Coordinator will approve any exceptions to the capacities outlined in the sector guidance.